Marketing Coordinator

Magic Mind; Los Angeles (CA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Equity

Hybrid role

Competitive salary

Job summary

Magic Mind is seeking an Event & Partnerships Coordinator to own the on-ground logistics for events, activations, and gifting programs in the LA area. You will run storage, packing, and shipping to VIPs, coordinate with partners, and ensure each activation feels on-brand and polished.

You’ll manage warehousing, seeding drops, and runtime support across run clubs, studios, and pop-ups, while traveling to events as needed.

Qualifications

• Experience coordinating events, activations, or pop-ups.
• Strong logistics and inventory management skills.
• Ability to manage multiple vendors and partner relationships.
• Excellent communication and problem-solving abilities.
• Comfort with physical tasks and lifting when needed.

Responsibilities

• Plan and coordinate logistics for events, pop-ups, and partner activations from venue needs to run-of-show and timelines.
• Lead setup, on-site operations, and teardown for events and activations.
• Manage storage unit day-to-day: organize inventory, track stock, and flag reorders.

Skills

Event coordination

Logistics planning

Inventory management

Vendor management

Communication

Problem solving

Heavy lifting

Tools

Spreadsheets

Job description

Magic Mind | Hybrid (Los Angeles, CA area preferred) | Full-Time

About Magic Mind

Magic Mind has cracked the code on mental performance with our clinically-proven shots featuring 12 premium ingredients including Lion's Mane, Ashwagandha, and time-released caffeine delivered through proprietary nano-encapsulation technology. We're Series A funded with a proven subscription eCommerce model and expanding retail presence.

Our customers aren't just buying a product, they're investing in their mental wealth. From Silicon Valley entrepreneurs pulling all-nighters to athletes preparing for competition, Magic Mind delivers sharper minds, calm energy, and stress resilience when it matters most.

Notable users include: Pete Holmes, Rufus du Sol, Nathan Florence, Kim Kardashian, Justin Kan, Kevin Rose, and thousands of other high performers who rely on Magic Mind to unlock their potential.

Why is this role exciting?

Our events aren't small. We've put NFL Super Bowl champion Matthew Stafford on stage in Venice, and our Sharper Minds Speaker Series brings icons like Harvard professor and bestselling author Dr. Arthur Brooks in front of packed rooms of LA's most interesting people. As our Event & Partnerships Coordinator, you're the person who turns those moments from a plan on paper into something people actually experience, and you're also the one who makes sure everything nobody else sees runs perfectly behind the scenes.

You'll be on the ground building out activations, helping run the room on event day, and packing every VIP box to perfection before it ever reaches doorsteps. One week you're hand-delivering a package to an A-list celebrity, the next you're setting up a step-and-repeat for a partner activation, the next you're running our storage unit like it's your own operation.

This is a role for someone who genuinely loves hands-on, in-person work: not just event day energy, but the grind of organizing inventory, packing boxes right, and taking pride in getting the details exactly right. If you're just as comfortable stocking a warehouse as you are checking in VIPs at an event, if you love the chaos of event day, the satisfaction of a perfectly run inventory system, and if you want to be the backbone of how Magic Mind shows up in the world, this is your shot.

The Role

You'll own the physical, logistical side of Magic Mind's events, partnerships, and gifting programs. Your #1 focus is being our on-the-ground engine in LA: running our storage unit, executing events and activations from setup to teardown, and getting gift boxes packed and shipped to VIPs across the country. Beyond that, you’ll be the hands and hustle behind our sampling programs, seeding drops, content shoots, and everything else that requires someone to physically show up and make it happen.

This role is local to the Venice, CA area, involves travel, and is genuinely hands-on: if you don't like physical work, this isn't the role for you.

What You'll Own

Events & Activations

• Plan and coordinate logistics for events, pop-ups, and partner activations, from venue and vendor needs to run-of-show and timelines
• Support production of our Sharper Minds Speaker Series: guest list and RSVP tracking, day-of check-in, green room and talent hospitality setup, AV and run-of-show testing
• Handle event collateral production from end to end: coordinating print runs, quality-checking materials, and getting everything to the venue on time
• Travel to event locations to lead setup, run day-of operations, and handle teardown
• Be the face of Magic Mind on-site, greeting guests, managing vendors, and keeping the energy high
• Build out event experiences that feel distinctly Magic Mind, from signage and displays to sampling moments and guest touchpoints
• Own our event kit and asset library: signage, step-and-repeats, displays, and a ready-to-deploy setup for every activation
• Troubleshoot on the fly when event day inevitably throws a curveball

Storage Unit & Inventory Management

• Run our storage unit day-to-day: organizing product and materials, tracking stock levels, and flagging reorder needs
• Keep the space clean, organized, and audit-ready at all times
• Coordinate inbound and outbound shipments, including receiving, unboxing, and restocking

VIP Gifting, Seeding & Fulfillment

• Assemble VIP gift boxes to spec, with an eye for presentation and detail
• Pack and ship boxes on tight timelines, coordinating with carriers as needed
• Execute LA seeding drops: hand deliveries to talent, managers, and press across the city
• Support PR mailer campaigns from assembly through delivery confirmation
• Troubleshoot fulfillment issues and elevate when appropriate

Field, Sampling & Production Support

• Run sampling moments at LA run clubs, wellness studios, gyms, and community events
• Support photo and video shoots on the ground: product wrangling, set logistics, and load-in/load-out
• Handle local vendor runs: print shops, fabricators, prop rentals, and last-minute pickups
• Coordinate with internal teams (marketing, ops, creative) so everything we put into the world shows up polished and on-brand

Organic Social & Community Support

• Light social media management: Schedule and publish organic social posts, keeping the content calendar on track day to day
• Provide light day-to-day community management: monitoring comments and DMs, engaging with our community, and flagging anything that needs escalation
• Support light influencer and creator management: tracking seeding follow-ups, monitoring posts and mentions, and keeping relationships warm between drops

About You

You light up at the idea of event day. You're the person who shows up early to check the setup one more time and stays late to make sure teardown gets done right. You're just as comfortable driving a truck to a storage unit as you are working a room full of guests, and you bring the same energy to both. You're someone who gets satisfaction from a well-run operation and doesn't mind doing the physical work to make it happen. You're reliable, detail-oriented, and comfortable with a job that mixes spreadsheets with heavy lifting.

• Based in or able to commute to the Venice, CA area (hybrid role)
• Comfortable with manual labor: lifting boxes, loading/unloading vehicles, standing for extended periods
• Willing and able to travel for events, including some evenings and weekends
• Valid driver's license and comfortable driving a personal or rented vehicle for local logistics

Preferred

• 1-3 years experience running or supporting live events, activations, or pop-ups
• 1-3 years experience with warehouse/inventory management and shipping/fulfillment (packing, labeling, carrier coordination)
• DTC, consumer brand, or experiential marketing background a plus
• Strong organizational skills and comfort juggling multiple moving pieces at once

Culture Fit

• Genuinely energized by live events and being the face of a brand people love
• Mission-driven with real enthusiasm for representing Magic Mind in person
• Dependable and low-drama under pressure, especially on event days
• Natural problem-solver who doesn't wait to be told what needs fixing

Language & Location

• Fluent English required (written and spoken)
• Must be based in or able to reliably commute to the Venice, CA area
• This is a hybrid role with regular in-person requirements for events, storage unit management, and gifting fulfillment, not a remote role with occasional office visits

Compensation & Culture

Competitive Package: Competitive cash compensation benchmarked to your market, plus meaningful equity in a fast-growing, profitable company with clear path to exit.

Growth Opportunity: Join at an inflection point where the events, gifting, and experiences you run will directly impact our trajectory from $50M to $250M and beyond.

Mission-Driven Team: Work alongside soulful killers who genuinely care about helping millions of people achieve peak mental performance.

Salary Range: $55,000 - $65,000

Magic Mind is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified candidates regardless of race, gender, age, religion, sexual orientation, or disability status.