Marketing Coordinator

Hearst Corporation; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Hearst Corporation is seeking a highly organized Marketing Coordinator to support events, campaigns, and day-to-day team operations. This entry-level role offers hands-on experience across events, project management, asset creation, and multi-channel marketing tasks.

You will assist with tradeshow prep, maintain project trackers, proofs, templates, and internal communications. The position emphasizes collaboration, initiative, and learning across departments within a dynamic team.

Qualifications

• Bachelor’s degree in marketing, communications, business, or related field (or relevant experience).
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication abilities.
• Detail-oriented with strong follow-through.
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Familiarity with Smartsheet, Asana is a plus.
• Interest in events, project management, and marketing operations.
• Self-starter with a positive attitude and willingness to learn.

Responsibilities

• Event & Tradeshow Support: Prepare event materials, booth assets, shipping lists, and logistics documents.
• Coordinate internal communication and reminders leading up to each event.
• Assist the Events Manager during busy event seasons as needed.
• Coordinate printed assets and materials for events, including production timelines, approvals, and shipment to event venues.

Education

Bachelor’s degree in marketing, communications, business, or related field (or relevant experience)

Tools

Smartsheet

Asana

Microsoft Office

Job description

We are seeking a highly organized, proactive, and energetic Marketing Coordinator to join our growing team. This entry-level role is ideal for someone looking to begin a career in marketing while supporting key functions such as events, project management, asset creation, and day-to-day team operations.

The Marketing Coordinator will work closely with the marketing team to help execute campaigns, support tradeshows, manage project workflows, prepare materials, and keep the team running efficiently. This individual will gain hands-on experience across multiple areas of marketing and will play an essential role in helping the department achieve its goals.

Responsibilities

Event & Tradeshow Support

• Help prepare event materials, booth assets, shipping lists, and logistics documents
• Coordinate internal communication and reminders leading up to each event
• Assist the Events Manager during busy event seasons as needed
• Coordinate printed assets and materials for events, including production timelines, approvals, and shipment to event venues

Project Management/Marketing Operations

• Maintain project trackers, timelines, and team calendars
• Support Directors with project coordination across campaigns, messaging updates, and deadlines
• Help ensure deliverables move through review, approval, and production stages
• Assist in organizing team documentation, templates, assets, and internal processes

Content & Brand Assistance

• Help maintain brand consistency across materials and templates
• Assist with proofreading, formatting, and sending assets to all teams
• Support website, email, ad and campaign updates as directed by team leads

Marketing Team Support

• Provide administrative and operational support team
• Prepare meeting notes, agendas, recaps, and follow-up tasks
• Coordinate internal communications and distribute marketing updates to cross-functional teams
• Manage printing and distribution of materials for internal office meetings, team events, and company gatherings
• Assist in preparing presentations, reports, or dashboards for leadership
• Support budget tracking, vendor coordination, and invoicing workflows

Qualifications

• Bachelor’s degree in marketing, communications, business, or a related field (or relevant experience)
• Strong organizational skills with the ability to multitask and meet deadlines
• Excellent written and verbal communication abilities
• Detail-oriented with strong follow-through
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Familiarity with project management tools (Smartsheet, Asana) is a plus
• Interest in events, project management, and marketing operations
• Self-starter with a positive attitude and willingness to learn

Additional Information

Sponsorship: This position does not provide immigration sponsorship. Applicants must have the right to work in the U.S. without immigration sponsorship.