Marketing Coordinator

The HFW Companies; Charlotte Amalie (United States Virgin Islands); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary and benefits

Relocation assistance

Flexible work environment withnational

Professional development and continued

A chance to live where others vacation

Job summary

INVISION Architecture, in partnership with The HFW Companies network, seeks a Marketing Coordinator to support marketing, business development, and pursuit efforts across the firm. You will coordinate proposals, qualifications packages, presentations, and brand initiatives, while maintaining marketing data and assisting events and client outreach.

You will work closely with leadership and the marketing team in a fast-paced environment, ensuring materials align with brand standards and CRM data

Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
• 2-5 years of experience in marketing, communications, business development, or professional services
• A/E/C industry experience preferred but not required
• Strong writing, editing, proofreading, and verbal communication skills
• High attention to detail with strong organizational and time management abilities
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment

Responsibilities

• Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
• Gather and organize project data, resumes, references, and supporting pursuit content
• Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
• Support pursuit planning and business development efforts led by firm leadership
• Assist in preparing client presentations and interview materials
• Maintain accurate marketing information, CRM data, project libraries, and asset management

Skills

Strong writing

Editing

Proofreading

Verbal communication

Attention to detail

Time management

Collaboration

Education

Bachelor's degree in Marketing/Communications/Journalism/English/Business or related field

Tools

Microsoft Office Suite

Adobe InDesign

Unanet CRM

Airtable

OpenAsset

Job description

Position Summary

Location: Charleston, SC; Atlanta, GA; Asheville, NC; Charlotte, NC; Raleigh, NC; Rocky Mount, NC; Winston-Salem, NC; or St. Thomas USVI

Join our partner firm, INVISION Architecture, as a Marketing Coordinator, where you will play a key role in supporting marketing, business development, and pursuit efforts across the firm. In this position, you will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives that help position INVISION for continued growth and success. Working closely with firm leadership and the marketing team, you will maintain critical marketing information, support CRM and content management efforts, and assist with client events and business development activities. This is an excellent opportunity for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.

The Perks!

• Competitive salary and benefits
• Relocation assistance
• Flexible work environment with national support
• Professional development and continuing education
• A chance to live where others vacation - snorkeling, hiking, sailing, and sunsets included

Company Overview

Under the INVISION brand as an HFW Companies network, Novus Architects and INVISION Architecture officially merged effective April 8, 2026, creating a stronger national architectural platform with expanded capabilities and regional reach. This strategic partnership unites two design-driven firms known for their commitment to thoughtful design, collaborative culture, and strong client relationships.

Founded in 1992, Novus Architects has built a reputation throughout the Southeast for its innovative, solution-based approach to architecture and project delivery. With offices across North Carolina, South Carolina, Georgia, and the U.S. Virgin Islands, Novus brings deep regional expertise and a diverse portfolio spanning healthcare, education, municipal, hospitality, workplace, mixed-use, recreation, commercial, and worship projects.

Founded in 1914, INVISION Architecture is a nationally recognized planning, architecture, and interiors firm headquartered in Waterloo, Iowa. With more than a century of experience, INVISION is known for delivering human-centered design solutions across healthcare, education, civic, workplace, housing, hospitality, and sports and recreation markets.

Together, the combined organization strengthens INVISION's national presence while expanding its footprint throughout the Southeast. Clients benefit from broader expertise, enhanced innovation, and access to a larger network of design professionals while continuing to work with the trusted teams and relationships they know. The merger also creates expanded opportunities for employee growth, collaboration, and professional development across a broader range of project types and markets.

As part of the HFW companies network, the combined firm is supported by a national platform of award-winning architecture and engineering companies focused on delivering visionary infrastructure and design solutions. HFW’s growing network includes more than 700 professionals nationwide and continues to invest in strengthening local expertise while expanding national collaboration and resources.

• Follow us on LinkedIn -> Novus
• Learn more about us on our company page -> Novus
• Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
• Gather and organize project data, resumes, references, and supporting pursuit content
• Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
• Support pursuit planning and business development efforts led by firm leadership
• Assist in preparing client presentations and interview materials

Marketing Content & CRM Management

• Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications
• Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM
• Organize and maintain marketing content libraries, project visuals, and pursuit materials
• Assist with reporting and data quality initiatives to support marketing and business development efforts

Marketing & Presentation Support

• Develop and format written and visual materials for presentations and interviews
• Assist with project sheets, resumes, templates, and marketing collateral updates
• Support organization of photography, project imagery, and digital asset management
• Ensure all materials align with INVISION brand standards

  Events & Marketing Coordination

  • Support planning and coordination of conferences, sponsorships, client events, and community engagement activities
  • Assist with event logistics, promotional materials, and branded collateral
  • Support day-to-day marketing operations and administrative needs as assigned

  Qualifications

  • Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
  • 2-5 years of experience in marketing, communications, business development, or professional services
  • A/E/C industry experience preferred but not required
  • Strong writing, editing, proofreading, and verbal communication skills
  • High attention to detail with strong organizational and time management abilities
  • Ability to manage multiple deadlines and competing priorities in a fast-paced environment
  • Proficiency in Microsoft Office Suite and Adobe InDesign required
  • Experience with CRM platforms, databases, or information management systems preferred
  • Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus
  • Self-motivated, collaborative, and eager to learn and grow within a team environment

  Learn more and follow all our firms below!

  • The HFW Companies
  • CRANSTON
  • Taney Engineering & Land Surveying
  • 4Ward Land Surveying
  • HSQ Group
  • MAA

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