Marketing Assistant

Orion

Omaha (NE)

Hybrid

USD 33,000 - 47,000

Full time

13 days ago

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Benefits offered by this job

Health, dental, vision, disability on

401(k) match

Paid parental leave

Pet benefits including pawternity

Student loan repayment

Job summary

Orion is seeking a Marketing Assistant to provide high‑level administrative and operational support to the Chief Marketing Officer and the broader marketing leadership team. This hybrid role blends executive assistant duties with hands‑on coordination across events, communications, content, media, and partner marketing initiatives.

The ideal candidate is detail‑oriented, highly organized, and thrives in a fast‑paced, creative environment.

Qualifications

Has a GED or high school diploma as required.
Has a Bachelor's degree in Marketing, Communications, Business, or related field as preferred.
Has a minimum of one (1) year of professional experience as required.
Has a minimum of one (1) year of marketing experience as preferred.
Excellent time management and organizational skills.
Manages multiple priorities with urgency and accuracy.
Has excellent verbal, written, and interpersonal communication skills.
Has strong event planning and budget management skills.
Coordinates and executes complex meetings and multi‑day team events.
Shows high attention to detail, organization, and follow‑through.
Is willing to travel up to 5% annually as required.
Owns and manages relationships with stakeholders directly and works effectively with people at all levels in an organization.

Responsibilities

Manage the CMO’s complex calendar, travel, and meeting logistics.
Prepare agendas, materials, and follow‑up items for internal and external meetings.
Handle confidential information with professionalism and discretion.
Track key projects and action items, ensuring deadlines are met.
Coordinate expense reports and support with contract routing and documentation.
Provide coordination support across the marketing department, including events, public relations, content and media.
Assist with marketing initiatives such as speaker bureau scheduling and event logistics.
Maintain team calendars, project timelines and shared planning documents.
Support tracking of key marketing projects, deliverables, and communications.
Coordinate external vendor communications and logistics when needed.
Assist events team with internal and external event logistics, including scheduling and onsite support.
Support culture‑building initiatives and multi‑day team meetings in partnership with marketing and events leadership.
Manage event and meeting materials, catering, A/V coordination and space reservations.
Track and manage contracts requiring executive review and approval.

Skills

Time management

Organizational skills

Verbal written communication

Event planning

Budget management

Stakeholder management

Multitasking

Travel readiness

Relationship management

Education

GED or high school diploma

Bachelor's degree in Marketing/Communications/Business

Job description

About This Opportunity As a Marketing Assistant, you will work in a key support role within Orion's Marketing team, providing high-level administrative and operational support to the Chief Marketing Officer (CMO) while also assisting the broader marketing leadership team across events, internal communications, public relations, content, media, and partner marketing initiatives. This hybrid role combines traditional executive assistant responsibilities with hands‑on coordination and support across marketing functions. The ideal candidate is detail‑oriented, highly organized, and thrives in a fast‑paced, creative environment. They are proactive in managing competing priorities, comfortable handling confidential information, and eager to contribute to a high‑performing team. This role offers exposure to many aspects of Orion's marketing strategy and is a great fit for someone interested in growing a career in marketing. As we continue to evolve and live our Orion values, we are looking for someone to grow with us.

Location: It is anticipated that an incumbent in this role will work as a Hybrid employee, with three (3) or more days each week required on‑site at one of the listed office locations. Candidates should be located within a commutable distance to an office. Work location is subject to change based on business needs.

In This Role, You’ll Get To

Manage the CMO’s complex calendar, travel, and meeting logistics
Prepare agendas, materials, and follow‑up items for internal and external meetings
Handle confidential information with professionalism and discretion
Track key projects and action items, ensuring deadlines are met
Coordinate expense reports and support with contract routing and documentation
Provide coordination support across the marketing department, including events, public relations, internal communications, content and media
Assist with marketing initiatives such as speaker bureau scheduling, event sponsorship logistics, sales event logistics, media buy documentation and media interview scheduling
Maintain team calendars, project timelines and shared planning documents
Support tracking of key marketing projects, deliverables, and communications
Coordinate external vendor communications and logistics when needed
Assist events team with internal and external event logistics, including scheduling, vendor coordination and onsite support
Support culture‑building initiatives and multi‑day team meetings in partnership with marketing and events leadership
Manage event and meeting materials, catering, A/V coordination and space reservations
Track and manage contracts requiring executive review and approval

We’re Looking For Talent Who

Has a GED or high school diploma as required
Has a Bachelor's degree in Marketing, Communications, Business, or related field as preferred
Has a minimum of one (1) year of professional experience as required
Has a minimum of one (1) year of marketing experience as preferred \
Has excellent time management and organizational skills
Manages multiple priorities with urgency and accuracy
Has excellent verbal, written, and interpersonal communication skills
Has strong event planning and budget management skills
Coordinates and executes complex meetings and multi-day team events
Shows high attention to detail, organization, and follow‑through
Is willing to travel up to 5% annually as required
Owns and manages relationships with stakeholders directly and works effectively with people at all levels in an organization

Recommended Skills

Client-Centric, Effective Written Communication, Innovation, Technical Proficiency, Time Management, Work Collaboratively

Salary Range

$23.57 - $34.20

The pay listed in this posting indicates the estimated pay at the time of this posting; however, may vary depending on geographic location, job-related knowledge, skills, and experience. In addition, Orion offers a competitive benefits package which includes

health, dental, vision, and disability coverage on day one
401(k) plan with employer match
paid parental leave
pet benefits including pawternity leave and pet insurance
student loan repayment

About Us

At Orion, we achieve our best work when we support one another, staying personally accountable to each other and the clients we serve. We create a welcoming environment where everyone is respected, valued, and heard. Our commitment to create raving fans ensures we consistently exceed client expectations. Thinking differently is in our DNA—we innovate always, push boundaries, and reject the status quo to deliver transformative outcomes. Together, support one another and see it through to success, driving our collective achievements and those of our clients.