Marketing Assistant

NAI Hiffman; Oakbrook Terrace (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401k

Paid parental leave

Short/Long-term disability

FSA/DFSA

Wellness program

Hybrid work schedule

Job summary

NAI Hiffman is seeking a Marketing Assistant to join a collaborative, high-performing team in Oak Brook Terrace. You'll support a wide range of marketing initiatives that impact employees, clients, and the business, from event coordination to branding and internal communications.

The role emphasizes detail orientation, organization, and proactive collaboration. You'll work with Asana, SharePoint, email campaigns, and internal tools to help maintain brand standards and deliver impactful marketing

Qualifications

• Proactivity and strong organizational skills are required.
• Excellent written and verbal communication.
• Detail-oriented with ability to manage multiple projects.
• Experience with Adobe Creative Suite is beneficial; familiarity with Asana and SharePoint is a plus.

Responsibilities

• Assist marketing team in achieving goals and initiatives.
• Help manage project management software Asana and coordinate events and attendees.
• Maintain content and updates to the internal SharePoint site.
• Coordinate monthly internal newsletter and SharePoint content.
• Support marketing email and survey initiatives.
• Ensure brand standards and act as a brand champion.

Skills

Proactivity

Organizational skills

Clear communication

Adaptability

Tools

Adobe Creative Suite (InDesign)

Asana

Constant Contact

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

NAI Hiffman / Hiffman National is consistently recognized as a Top Workplace, and it’s because of people like you. Accountability, Collaboration, Innovation, and Integrity form the cornerstones of our management style, and we understand the importance of building a community of strong relationships.

NAI Hiffman / Hiffman National is consistently recognized as a Top Workplace, and it’s because of people like you. Accountability, Collaboration, Innovation, and Integrity form the cornerstones of our management style, and we understand the importance of building a community of strong relationships. We are looking for someone to join a collaborative and high-performing marketing team where no two days are the same. As a Marketing Assistant at Hiffman, you'll gain hands‑on experience supporting a wide variety of marketing initiatives that impact employees, clients, and the business as a whole. From helping bring projects and events to life to supporting communications, branding, and team operations, you'll have the opportunity to learn from experienced professionals, contribute to meaningful work, and develop a well‑rounded marketing skill set. This role is ideal for someone who is detail-oriented, highly organized, proactive, and excited to grow their marketing career in a fast‑paced, team‑focused environment.

What Sets Us Apart.

• Culture: We believe in getting to know each other. Whether it’s mentorship opportunities, leadership events, outreach programs, or collaborative committees, our goal is to provide an open door for new ideas and development across the organization.
• Balance: We believe in creating an environment that helps maximize how you work best. From hybrid work schedules and open seating options to flexible start times, our goal is to provide the tools to help you navigate life as it happens.
• Impact: We believe in making a positive impact through work and community outreach. Whether your interest is charitable, environmental, or celebrational, we aim to show how diverse interests bring us together.

What We Offer.

• Impressive Benefits Package – Medical, Dental, Vision, 401k, Paid Parental Leave, Short/Long Term Disability, Pre-Tax Flexible Spending FSA and DFSA, Employee Assistance Program, Wellness Program, Market Place Perks at Work.
• Generous Company Paid Holidays, Paid Time-Off, Company Paid Flex Day, Summer Hours, Flexible Start Times, Hybrid Work Schedules.
• Career‑related Education Reimbursement Program, Professional Development Enrichment.
• Paid time available for volunteer activities.

Key Responsibilities

• Assist marketing team in accomplishing all goals and initiatives.
• Some responsibilities include, helping to manage our project management software Asana, assist in coordinating events and attendees, company swag and storefront, company Lego, business cards, stationary, envelopes.
• Assist with maintaining content and updates to our internal SharePoint site.
• Coordinate and update monthly internal newsletter and SharePoint page content.
• Assist with facilitating requests sent to the marketing team.
• Assist with marketing email and survey initiatives.
• Assist with the oversight and management of the printing press and other department tools and related supplies.
• Work with marketing team to ensure brand standards and guidelines are adhered to. Be a brand champion.
• Attend department meetings, collaborate with team and continue to improve the department
• Support the maintenance and development of team and internal tools and resources, including managing content libraries and files
• Coordinate and assist with marketing needs as requested, including updating templated files and other marketing collateral as required.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status under applicable laws.

Requirements

• Demonstrate proactivity and strong organizational skills.
• Resourceful with a keen attention to detail is a must.
• Clear communication, both written and verbal.
• Effective team player who can take direction and execute effectively.
• Thrive in a fast‑paced environment with adaptability to changing routines and projects.
• Prior experience with Adobe Creative Suite is beneficial, especially InDesign.
• Experience with Asana, Constant Contact, and social media platforms, a plus
• Should be very comfortable and familiar using Word, and Excel
• Other Microsoft products such as CoPilot and PowerPoint, and SharePoint are a plus

Salary Description

$55,000 - $60,000