Marketing Assistant

SCS Engineers; Madison (AL); Hybrid; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and Dis.

ESOP & 401K with employer match

Annual Bonus Program

Paid holidays, PTO and Parental Leave

Recruiting support and growth

Job summary

SCS Engineers in Madison, WI is seeking a Marketing Assistant to support our growing Upper Midwest offices. The ideal candidate is a team player, detail oriented, and adaptable, with proficiency in Adobe Acrobat, Word, Excel, PowerPoint, and Teams.

This role features a hybrid schedule with in-office and remote work, supporting event marketing, proposal development, CRM tracking, and client communications to strengthen relationships and drive new business.

Qualifications

• Bachelor’s degree in Journalism, English, Communications, or Marketing
• At least 1 year of administrative experience; marketing/sales environment preferred
• Proficiency with Microsoft Word, Excel, PowerPoint; Adobe Acrobat
• Experience with AI tools (Microsoft Copilot) is a plus
• Valid Driver’s License required

Responsibilities

• Support event marketing and client meetings to strengthen relationships
• Coordinate marketing presence at campus recruiting events
• Manage inventory of promotional items for events
• Assist with proposal development and client communications
• Maintain staff resumes and project profiles for proposals
• Track sales in CRM and keep internal records organized
• Coordinate client feedback and routine communications for service quality
• Prepare marketing emails and reports
• Support annual/monthly marketing planning and campaigns
• Track ROI of marketing plan tactics
• Improve team efficiency with templates and organized records
• Perform other marketing and business admin duties

Skills

Adobe Acrobat

Microsoft Word

Excel

PowerPoint

Teams

Education

Bachelor’s degree in Journalism, English, Communications or Marketing

Tools

CRM

Copilot (Microsoft)

Job description

What we are looking for

SCS Engineers in Madison, Wisconsin, is seeking a Marketing Assistant to join our team that supports our growing Upper Midwest offices. We are looking for a team player who is detail oriented, can take direction, work independently, and have the ability to adapt to evolving priorities. Applicants should be proficient in Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Teams, and possess excellent proofreading skills. This position has a hybrid schedule which includes in-office days and remote work.

How you can make an impact

• Event Marketing: Support event marketing, client meetings, and prospect outreach activities that support client relationships and new business development efforts
• Help coordinate the marketing presence at campus recruiting events
• Help purchase, store and track an inventory of promotional items and giveaways for events
• Proposal Development: Assist with proposal development and client communications by organizing materials, proofreading content, and helping prepare final documents
• Maintain marketing resources that go into proposals, including staff resumes and project profiles so teams have accurate, current tools
• Sales Funnel Tracking: Support existing project and new sales tracking by entering information in our CRM, updating records, and helping keep internal systems organized
• Customer Feedback: Help coordinate client feedback, follow-up activities, and routine communications that support service quality and continuous improvement
• Email Marketing: Prepare reports, prospect and customer emails, announcements, and other communications that help keep teams and clients informed
• Marketing Plan Development & Execution: Support annual and monthly marketing planning, association memberships, advertising, seasonal communications, and recurring business deadlines
• Tracking Marketing Results: Help track and report effectiveness and ROI of marketing plan tactics
• Improve team efficiency by maintaining templates, checklists, organized records, and clear follow-up processes
• Complete other marketing and business administration responsibilities as assigned

Qualifications

• Bachelor’s degree in Journalism, English, Communications, or Marketing preferred
• Minimum of 1 year of administrative experience required, work in a marketing and/or sales environment preferred
• Proficiency with Microsoft Word, Excel and PowerPoint
• Proficiency with Adobe Acrobat
• Experience with artificial intelligence tools (Microsoft Copilot) is a plus
• Ability to work cooperatively with others and manage deadlines
• Ability to communicate orally and with written communication required
• Valid Driver’s License required

Pay Range

USD $20.00 - USD $28.00 /Hr.

Additional Information

Please note that our pay ranges are determined by several factors, including relevant experience, internal pay equity, and location. They do not include any of the amazing benefits of being an employee-owner, which are listed below. SCS is building a world where environmental systems and infrastructure strengthen the health, safety and resilience of communities — from reducing methane emissions at landfills to producing alternative energy, from repurposing contaminated properties to sequestering carbon. As a 100% employee-owned firm, we bring a long-term perspective, personal ownership and shared success to everything we do. We live our values every day: We care. We are a team. We are tenacious. Join us and be part of a team where your work has real impact — on the world and on your own growth. As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including:

• Medical, Dental, Vision, Life and Disability Insurance
• 100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer match
• Annual Bonus Program
• Student Debt Employer Contribution Program
• Paid holidays, PTO and Paid Parental Leave

SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status. If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at [e-mail] #LI-BC1 #LI-Hybrid