Marketing & Administrative Coordinator (Hybrid)

Palladian West, LLC.; Grand Rapids (MI); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A nationally recognized search firm in Grand Rapids seeks a Marketing & Administrative Coordinator to manage marketing projects, provide executive support, and oversee office operations. The ideal candidate has 5+ years of relevant experience, strong organizational skills, and thrives in fast-paced environments. Benefits include competitive pay, outstanding healthcare, and professional development opportunities.

Benefits

Competitive pay

On-site meals

Fitness center

Outstanding benefits (Healthcare, 401k)

Generous PTO and holidays

Career advancement opportunities

Qualifications

• 5 years of experience in operations or administrative support.
• Highly organized and detail-oriented.
• Thrives in a fast-paced environment.
• Proficient with technology, software platforms, and social media.

Responsibilities

• Manage branding projects and marketing calendar.
• Provide assistance and scheduling for leadership.
• Order and stock office supplies.

Skills

Organizational skills

Creativity

Problem-solving

Strong communication skills

Proactive approach

Job description

Grand Rapids, MI

Summary

Palladian West, a nationally recognized search firm, is currently seeking a Marketing & Administrative Coordinator to join our growing recruiting team.

Based out of Grand Rapids, Mich., Palladian West is a national, fully retained search firm, delivering top talent to leading companies building their leadership, board and sales teams.

As a Marketing & Administrative Coordinator at Palladian West, you will be the central hub connecting our marketing and overall office management functions. This role blends organizational excellence with creativity, problem-solving, and a knack for keeping multiple moving parts on track. You will work closely with our leadership team, providing both proactive and responsive support that ensures our office runs smoothly, our brand stays visible, and our team stays focused on delivering exceptional search experiences for clients and candidates.

Hours: 32-40 hours per week

Hybrid: In office 2-3 days/week, hybrid otherwise

Marketing

• Manage new branding project as well as future projects
• Manage the company marketing calendar
• Plan and coordinate company events/monthly team meetings
• Manage social media accounts and coordinate posts, live stream events, etc.
• Maintain and update the company website
• Order, maintain inventory of, and distribute company “swag” or branded merchandise, client and candidate gifts

Executive Support

• Provide assistance, scheduling, and coordination for the leadership team
• Book travel, events, and client meetings
• Assist with special projects as assigned

Office Management

• Order and stock office supplies
• Manage hardware and software subscriptions/accounts
• Troubleshoot IT issues and coordinate solutions
• Manage Employee Management System (Connecteam)

Attributes + Requirements

• 5 years (+/-) of experience in a similar operations or administrative support role
• Highly organized and detail-oriented, with the ability to manage multiple priorities
• Thrives in a fast-paced environment
• Strong written and verbal communication skills
• Proactive and resourceful problem-solver
• Comfortable using technology, software platforms, and social media tools
• Prior experience in marketing coordination, office management, or business operations is preferred
• Experience in professional services, marketing or recruiting environments is a plus

Working at Palladian West

• Competitive pay
• Brand-new offices in downtown Grand Rapids, with on-site meals, fitness center and other amenities
• Outstanding benefits (Healthcare, 401k)
• Generous PTO, holidays, and company-mandated time off (e.g. weeklong end-of-year holiday “shutdown”)
• Formal training and professional development
• Career advancement opportunities within the firm
• Annual family and team event

Founded in 2011, Palladian West is a leading executive search firm in the contract design, residential interiors, healthcare, retail, and non-profit industries, among others. We have nearly tripled in size since 2020. Our proven recruiting process – resulting in high-quality placements – has enabled us to work with start-ups to $1B+ corporations as they transform their teams. We are a Certified Partner of The Predictive Index and also specialize in psychometric assessments. In addition to executive search, Palladian West also offers services that include executive coaching, talent strategy and hiring process design.

To Apply

Applicants may apply directly on our website.

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