Market Materials Specialist

Emerus; Horizon City (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Emerus is seeking an Inventory Control Specialist to oversee medical supply inventory across multiple facilities in the market. You will order, stock, and maintain PAR levels, and perform cycle counts while traveling between sites to ensure optimal stock.

You will work with the Corporate Supply Chain to resolve shortages, manage backorders, and ensure accurate item Master data in the procurement system. Emphasis on cost-saving, proper labeling, and FIFO controls within hospital policies.

Qualifications

• High School Diploma or GED required.
• Two years’ experience in materials management or medical supply environment preferred.
• Valid driver’s license with reliable insurance.
• Fluency in English, written and spoken.

Responsibilities

• Oversee inventory, IV fluids and supplies across market facilities.
• Maintain PAR levels and perform cycle counts to ensure accuracy.
• Receive, unpack, and verify shipments against POs for damages or discrepancies.
• Drive between facilities to stock and restock supplies as needed.
• Collaborate with Corporate Supply Chain to resolve shortages and backorders.
• Maintain item Master data and ensure proper labeling and barcodes.

Skills

Inventory management

Vendor coordination

Microsoft Office

Driving between facilities

Cycle counts

Education

High School Diploma or GED

Tools

Procurement system

Job description

About Us

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission: To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

Position Overview

The purpose of this position is to oversee inventory control for all facilities in the market: ordering all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area. Keep an orderly setting for supplies and equipment areas. Communicate appropriate information to other facility and corporate team members. Implement cost savings initiatives. Maintain accurate PAR levels and perform cycle counts in procurement system. This position will require driving between facilities in the market to maintain supplies and may require driving to pick up desperately needed supplies from a local distributor’s warehouse or from a sister facility.

Essential Job Functions

• Ensure all medical supply inventory, IV fluids, and other supplies supporting ancillary services are ordered and maintained.
• Work PO Confirmations daily to process all backorders and discontinued items.
• Work with Corporate Supply Chain Team to manage backorders and discrepancies.
• Work with Corporate Supply Chain Team to maintain Item Master in the Procurement system.
• Collaborate with vendors to resolve shortages or discrepancies. Inform Corporate Supply Chain team, Hospital Administrator, and/or Accounts Payable department where necessary.
• When orders arrive receive, unpack, and check in all supplies against packing slip and purchase order for damages, accuracy, and completeness.
• Put away and properly store supplies in their respective storage area.
• Ensure timely receiving is routinely done, goal is to have no open POs > 60 days.
• Rotate inventory based on FIFO to avoid item expiration. Regularly check for and remove any expired items on shelf.
• Process material returns.
• Review and maintain PAR levels in all storage areas.
• Manage recalls by searching for affected lot #'s in each facility and following the manufacturer's instructions for removal/return.
• Ensure items and locations have appropriate labels/barcodes.
• Perform routine cycle counts to adjust inventory in perpetual locations.
• Participate in quarterly accounting inventories.
• Maintain clean and organized stock rooms, shelves, and storage areas.
Communicate with Corporate Supply Chain Team on capital purchases, equipment breakdowns, and follow up on materials and equipment status.
• Contact vendors to do servicing and tracking delivery of equipment/instruments when needed.
• Implement product conversions and assist Corporate Supply Chain team in tracking facility level realized cost savings.
• Help resolve any invoice discrepancies.
• Know and adhere to policies of the hospital and demonstrate fiscal responsibility.
• Follow standards, policies, procedures, goals, and objectives of the hospital.
• Follow all safety procedures listed by SOP and all other standard hospital procedures for patient safety and cleanliness.
• Use of proper personal (ergonomic) safety procedures to avoid workplace injury.

Other Job Functions

Provide the care patients need in the neighborhoods they live by teams they trust:

• Demonstrate ability to work in a team setting and to communicate directly and professionally.
• Is flexible, dependable, productive, patient-oriented and self- motivated.
• Portray facility in a positive light to others.
• Maintain professional conduct and appearance.

Basic Qualifications

• High School Diploma or GED, required.
• Recommend minimum of two years’ experience in a materials management or materials operations in a medical setting.
• Some knowledge of equipment functions and purposes in a medical setting.
• Valid driver’s license with minimum insurance.
• Demonstrate necessary competency in Microsoft Office computer skills.
• Fluency in English; written and oral communication required.
• Pennsylvania Candidates: Act 33 (Child Abuse History Clearance), & Act 73 (FBI Fingerprint Criminal History Clearance) completed within the last 5 years, or must be obtained prior to start date.