MARINE COORDINATOR

AMBYTH SHIPPING & SEAFIX, INC.; Guam; On-site; USD 52,000 - 72,000; Full time

Job summary

AMBYTH Shipping & Trading, Inc. seeks a Marine Coordinator to oversee vessel port calls, coordinate berthing and pilot/tug services, and manage crew changes and spare parts delivery for efficient turnarounds.

You will prepare port entry/departure documents, liaise with USCG and port officials, and maintain records. The role requires strong communication, multitasking, and flexibility to work shifts including overtime.

Qualifications

• High school diploma or GED required.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficient in English reading/writing and document handling.

Responsibilities

• Coordinate port entry/departure with authorities (USCG, Harbor Master, CBP).
• Arrange pilot, tug, line handlers, and berthing for vessels.
• Coordinate crew changes, spares delivery, and travel arrangements.
• Liaise with ship owners, cargo interests, and facility management.
• Prepare commercial maritime documents and reports.
• Transport crewmembers and cargo as needed; support loading/unloading.

Skills

Communication skills

Microsoft Office

Reading & writing English

Multi-tasking

Customer service

Attention to detail

Deadline-driven

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Marine Coordinator is responsible for overseeing and coordinating all activities for vessels while in port, including boarding and husbanding vessels. This also includes all necessary arrangements and coordination prior to the vessel’s arrival and after the vessel’s departure to affect an efficient and cost-effective turnaround.

Essential Job Duties and Responsibilities (Other Duties May be Assigned)

• Arrange, prepare, and submit forms and documents required by Local and Federal Authorities (U.S. Coast Guard, Harbor Master, Customs and Border Patrol, etc.) for vessel port entry and departure
• Coordinate and arrange pilot, tug, line handlers, and berthing assignments
• Coordinate crew changes and spare parts delivery including transportation arrangements, hotel reservations, flight bookings and immigration clearance
• Coordinates/plans pre-ops meeting with Port officials
• Act as liaison with principals, ship owners, cargo interests, and facility management
• Preparation of commercial maritime documents
• Boarding of vessels at marine facilities in the Ports
• Arrangement of vessel husbandry services, deliveries, and services
• Internal administration & accounting procedures
• Transport crewmembers, passengers, and personnel at scheduled time and location within a 24-hour period including assisting with loading/unloading of baggage and other cargo items
• Prepares reports required by internal and external customers
• Pickup and Deliver goods/products to and from the vessel/vendor
• Assist warehouse personnel in loading and off-loading containers, pickup, and deliveries
• Regular, dependable attendance and punctuality

Knowledge, Skills & Abilities

• Knowledge of office practices and procedures
• Ability to communicate effectively both written and oral with internal and external clients, vendors, and a wide range of people. Correct English usage, spelling, grammar and punctuation; Ability to read, write and comprehend verbal and written instructions, short correspondence, and memos .
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, and diagram form
• Ability to balance multiple tasks and operate within a deadline-oriented environment
• Ability to manage a high volume of electronic communication, both in the office and while mobile in the field
• Ability to use computer programs such as Microsoft Office, word, excel, PowerPoint, Outlook, and file management
• Ability to board vessels via gangways and ladders both dockside and over open water
• Ability and willingness to work any shift to include overtime during a 24-hour period including weekends and holidays to adapt to fluid ship port schedules engaged in 24/7/365 port operations
• Ability to read, comprehend and interpret Federal and local laws
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to move/lift up to 50 lbs.
• Strong interpersonal and communication skills. Ability to effectively communicate with customers, peers and management.
• Ability to communicate on the telephone with proper etiquette
• Recognizing and maintaining strict confidentiality of work material
• Enthusiastic, friendly, and energetic with a genuine desire to provide outstanding service
• High School Diploma or General Equivalency Diploma
• A valid Guam Driver’s License (Must be able to obtain Chauffeur’s driver’s license within sixty (60) days of employment)

Necessary Special Qualifications

• Must be able to obtain Transportation Workers Identification Credential (TWIC) and DBIDS
• Credential clearances within thirty (30) days of employment

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• While performing the duties of this job, the employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions.

COMMENTS : This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will followany other instructions and perform any other related duties as may be required by Management.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

AMBYTH Shipping & Trading, Inc. is an Equal Employment Opportunity Employer.