Marina Admin Manager - Charleston Harbor

Suntex Marinas; South Carolina; On-site; USD 55,000 - 75,000; Full time

Job summary

Suntex Marinas is seeking a Marina Administrative Manager to coordinate financial operations across properties, including revenue, payables, and reporting to the Regional Controller.

You will partner with General Managers, HR, and Home Office to ensure accurate records, timely month-end closes, and compliant contracts, while delivering excellent customer service.

The role requires strong communication, attention to detail, and ability to work in a fast-paced marina environment.

Qualifications

• Associates Degree in a related field is preferred.
• Minimum of five (5) years’ experience proven in progressive office management and/or bookkeeping responsibilities.
• Strong presentation, facilitations, and computer skills.
• Must be able to complete a background check deemed acceptable by the Company.
• Must be able to proficiently speak, read, write, and understand English fluently.
• Strong ability to develop partnerships with all levels of personnel.
• Excellent interpersonal and communication skills.

Responsibilities

• Provides timely assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close.
• Ensures complete and timely processing of all end of day procedures.
• Assists with and tackles any assigned special “ad hoc” projects.
• Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks).
• Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators).
• Ensures all invoices are accurately coded and submitted for timely processing and recording.
• Works with the property leadership team to ensure timely tracking of expenses.
• Assists in maintaining accurate financial and marina information to assist with the property forecasting process.
• Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.
• Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts.
• Collaborates with the Company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations.
• Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.
• Works with Payroll to ensure timely and accurate processing of payroll, as requested.
• Ensures adherence to departmental and/or Operations policies, procedures, and practices.
• Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested.
• Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.
• Maintains monthly billing and record keeping for customers.
• Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested.
• Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing.
• Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory.
• Supports the General Manager and Home Office as it relates to tracking initiatives and property related information.
• Assumes all other duties and responsibilities required or as assigned by management.

Skills

Office management

Bookkeeping

Accounts payable

Accounts receivable

Financial reporting

Communication skills

English fluency

Education

Associates Degree (preferred)

Tools

ADP

Excel

Accounting software

Job description

Suntex Marinas is a high- company investing exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.

The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company’s accounting system.

The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.

DUTIES AND RESPONSIBILITIES:

• Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close
• Ensure complete and timely processing of all end of day procedures
• Assists with and tackles any assigned special “ad hoc” projects
• Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks)
• Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators)
• Ensures all invoices are accurately coded and submitted for timely processing and recording
• Works with the property leadership team to ensure timely tracking of expenses
• Assists in maintaining accurate financial and marina information to assist with the property forecasting process
• Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.
• Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts
• Collaborates with the Company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations
• Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.
• Works with Payroll to ensure timely and accurate processing of payroll, as requested
• Ensures adherence to departmental and/or Operations policies, procedures, and practices
• Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested
• Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.
• Maintains monthly billing and record keeping for customers
• Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested
• Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing
• Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory
• Supports the General Manager and Home Office as it relates to tracking initiatives and property related information
• Assumes all other duties and responsibilities required or as assigned by management

EDUCATION AND EXPERIENCE:

• Associates Degree in a related field is preferred
• Must have a minimum of five (5) years’ experience proven in progressive office management and/or bookkeeping responsibilities
• Must possess good presentation, facilitations, and computer skills
• Must be able to complete a background check deemed acceptable by the Company
• Must be able to proficiently speak, read, write, and understand English fluently
• Strong ability to develop partnerships with all levels of personnel
• Excellent interpersonal and communication skills