Margaux Is Hiring An Executive Assistant In New York, NY (Remote)

Ridiculously Pretty!; New York (NY); Remote; USD 40,000 - 50,000; Full time

Job summary

An innovative footwear brand is seeking a proactive Executive Assistant to support its co-founders. In this dynamic role, you will manage complex calendars, coordinate travel logistics, and organize company events, all while thriving in a fast-paced environment. Your attention to detail and organizational skills will be essential as you navigate between multiple executives and prioritize tasks effectively. This position offers flexibility in a remote capacity, allowing you to create a work schedule that accommodates your needs while supporting a vibrant team. If you are a bright communicator with a passion for excellence, this opportunity is perfect for you.

Qualifications

• Ideal candidates have previous experience as an Executive Assistant.
• Must be very organized and detail-oriented with excellent time management.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Coordinate travel logistics and maintain expense reports.
• Plan company events and manage office supply inventory.

Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Detail Orientation

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Google Suite/Calendar

Notion

Shopify

Greenhouse

QuestCo

Job description

By The Citizen on December 6, 2024

About Margaux
Margaux is a new kind of footwear brand rooted in friendship, collaboration, and community.

Co-founders Sarah Pierson and Alexa Buckley launched Margaux in 2015, setting out to create a modern footwear wardrobe for women on the go, powered by thoughtful design and an innovative approach. What started as a handful of silhouettes has grown into a full collection, complete with beautiful, comfortable styles for everywhere life takes you. Each pair is designed in New York and handmade in Spain, and thoughtfully crafted to withstand the test of time.

About the Role
We are looking for an organized, detail-oriented, and self-starting Executive Assistant for Co-Founder (Sarah Pierson) and Chief Revenue Officer (Emily Brauer Gill). Must love creating structure, scheduling, and managing logistics, as you will be working in a fast-paced environment and across multiple time zones.

Key Responsibilities
Calendar Management:

1. Schedule and maintain complex calendars with multiple time zones and executives
2. Proactively handle conflicts, double-bookings, and last-minute changes
3. Set up recurring meetings and coordinate attendee availability
4. Buffer appropriate travel time between meetings and protect focus time

Email Management:

1. Monitor and triage incoming emails based on urgency and importance
2. Draft responses to routine correspondence
3. Follow up on pending items and maintain inbox organization
4. Flag critical messages requiring executive attention

Travel Coordination/Logistics:

1. Book flights, hotels, and ground transportation
2. Create detailed itineraries with confirmation numbers and contact information
3. Manage expense reporting and reimbursement
4. Handle last-minute changes or cancellations
5. Arrange business meals and meetings during travel
6. Maintain corporate travel accounts

Company Events:

1. Plan and execute board meetings (venue, catering, tech setup, materials)
2. Coordinate board member travel and accommodations
3. Organize board dinners and social events
4. Plan company-wide gatherings, holiday parties, and team building activities
5. Manage vendor relationships and contracts
6. Handle corporate gifting programs (holidays, employee milestones, client appreciation)

Basic Employee Onboarding & Office Management:

1. Initiate and track onboarding paperwork through the PEO system
2. Coordinate computer setup
3. Schedule initial meetings and training sessions
4. Track completion of required forms and training
5. Serve as primary point of contact for facility issues
6. Coordinate with building management for maintenance and repairs
7. Schedule regular cleaning services and special cleaning needs
8. Manage office supply inventory and ordering

Who You Are:

• Very organized, with an eye for detail and excellence
• Excellent at time management, gracefully manages their own schedule
• A bright, welcoming presence who brings warmth to every interaction
• Quick-thinking, creative, proactive, and an excellent problem solver
• A skilled communicator who expresses themselves beautifully in writing
• Comfortable gracefully managing between multiple executives
• Thrives in our dynamic environment, handling multiple priorities with ease
• Approaches every task, big or small, with enthusiasm and care

It would be ideal if you have:

• Previous experience as an Executive Assistant
• Experience with Google Suite/Calendar, Notion, Superhuman, Shopify, Greenhouse, QuestCo (or other HR platform)

Availability:
We’re currently seeking a full-time Executive Assistant in a remote capacity. This EA will support two executives who are on opposite coasts (Pacific Time & Eastern Time) so we can be somewhat flexible around specific hours/schedule to account for multiple time zones and candidates preference for schedule (i.e. split schedule during the day to accommodate childcare).

Pay Range:
$40-$50K annual salary with benefits, depending on location and experience