Manufacturing Document Control Administrator

UT-Battelle; Oak Ridge (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Relocation assistance

Flexible work hours

Job summary

UT-Battelle seeks a proactive Manufacturing Document Control Administrator for ORNL. You will collect production orders, organize build packages, audit for accuracy, and ensure compliant record retention within the DCRM framework.

Reporting to the DCRM Group Leader, you will support research and development documentation across multiple projects and programs, using SAP/Oracle, SharePoint, and MS Office tools to improve processes and data integrity.

Qualifications

• BS/BA degree in Business Administration, Supply Chain Management, Manufacturing, Engineering, or related field.
• 2-4+ years in manufacturing, production control, document control, or production planning.
• Strong organizational skills and attention to detail.
• Effective communicator able to coordinate across teams and departments.

Responsibilities

• Collect completed production orders and build packages from designated lab spaces.
• Develop and maintain written requirements for components and documentation for build packet completion.
• Audit build packets for completion and accuracy; retain audit records for trend analysis.
• Manage the completed build packet retention process and related documentation.
• Lead process improvement for document retention and compliant record management.

Skills

Document control

Manufacturing

ERP/MRP

Microsoft Office

Communication

Process improvement

Education

BS/BA degree

Tools

SAP

Oracle

SharePoint

Excel

Word/Outlook

Job description

Overview

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security.

Requisition Id 16905

Overview

Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security.

We are seeking a proactive and organized Manufacturing Document Control Administrator. The Manufacturing Document Control Administrator shall collect all completed production orders from the manufacturing spaces, organize the completed build packages, audit build packages for completion and accuracy, and store documents in accordance with division document retention requirements. This position resides in the Systems Process and Assurance Section and will report to the Document Control and Records Management (DCRM) Group Leader.

ESED serves the nation in two critical areas: advancing enrichment technologies and exploring stable isotope production and applications. The division leverages an elite staff of scientists and engineers with the world-leading capabilities of ORNL to deliver groundbreaking advancements with a variety of applications, from national security to life-saving medical treatments.

ESED is the national steward for the research, development, and demonstration of enrichment technologies. The successful candidate will provide support for research and development, documentation, and system administration within a division that supports multiple projects and programs.

The DCRM Group provides division-wide services in support of the strategic advancement of science and technology focused on the research and development of prototype enrichment devices for processing uranium-bearing and stable isotope compounds.

Major Duties/Responsibilities

• Collect completed production orders and build packages from designated lab spaces.
• Develop and maintain written requirements for components and documentation necessary for build packet completion.
• Maintain accountability for final package quality by performing independent reviews and confirming adherence to all quality requirements.
• Perform comprehensive audits of completed build packets and retain audit records for trend monitoring and gap analysis.
• Manage the completed build packet retention process, including procedure documentation, record retention, and ongoing support of manufacturing operations.
• Lead process improvement efforts for manufacturing build packet document retention, driving standardized, efficient, and compliant record management practices.

Basic Qualifications

• BS/BA degree in Business Administration, Supply Chain Management, Manufacturing, Engineering, or a related field.
• 2-4+ years of experience in manufacturing, production control, document control, or production planning.
• Strong organizational skills and attention to detail.
• Effective communicator with the ability to coordinate across teams and departments.
• Organized, self-driven and has attention to detail
• Ability to gather information from stakeholders, identify process improvement opportunities, and implement solutions in a team setting.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Excel, Teams, Word), SharePoint.
• Experience using ERP/MRP systems (such as SAP or Oracle).
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Knowledge of manufacturing documentation, including work instructions, bills of materials (BOMs), engineering change orders (ECOs), and standard operating procedures (SOPs). Experience with Bl tools and basic project management reporting.
• Excellent written and verbal communication skills.
• Experience working with cross-functional teams, including production, engineering, quality, and supply chain.

Special Requirements

• Q Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
• Visa sponsorship is not available for this position.

About ORNL

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [e-mail].

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.