Manufacturing Administrative Assistant

Essity North America Inc.; Menasha (WI); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental & vision coverage

401(k) with match

Paid time off

Job summary

Essity North America Inc. is seeking a Manufacturing Administrative Assistant for our Menasha, WI facility. The role provides payroll and HR operational support to a unionized manufacturing site, serving employees, supervisors, HR, Payroll, and Union representatives.

You will manage weekly payroll in UKG Dimensions, apply contract provisions, coordinate FMLA, manage scheduling and recruitment tasks, and support onboarding and communications across the site.

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 3+ years of administrative experience in manufacturing, industrial, or unionized environment.
• Experience processing payroll and timekeeping using UKG Dimensions or similar systems.
• Knowledge of payroll practices, attendance tracking, and timekeeping procedures.
• Experience supporting FMLA and leave administration.
• Experience supporting recruiting and interview scheduling.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience in unionized manufacturing environments and payroll-related contract administration is a plus.

Responsibilities

• Process and maintain weekly payroll using UKG Dimensions.
• Review timecards, attendance, overtime, and schedule adherence.
• Assist in payroll discrepancies and audits; prepare payroll reports.
• Apply union contract provisions to payroll and scheduling.
• Assist with questions on pay, seniority, attendance, and contract provisions.
• Coordinate employee leave requests and maintain confidential records.
• Support scheduling, reporting, document prep, and admin tasks for managers.
• Handle recruitment activities: posting jobs, scheduling interviews, onboarding.

Skills

Administrative experience

Payroll & timekeeping

FMLA & leave administration

Recruiting & scheduling

Microsoft Office

Education

High school diploma or equivalent

Associate degree preferred

Tools

UKG Dimensions

SAP

Microsoft Office Suite

Job description

Manufacturing Administrative Assistantc

Who We Are

Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Personal Care, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.

Working at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.

About the Role

Essity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI

The Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.

What You Will Do

Payroll Administration

• Process and maintain weekly payroll utilizing the UKG Dimensions timekeeping system.
• Review employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence.
• Collaborate with supervisors to resolve payroll discrepancies prior to payroll submission.
• Maintain payroll records in accordance with company policies and legal requirements.
• Support audits and provide payroll-related reports as requested.

Union Contract Administration

• Apply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials.
• Ensure payroll practices comply with collective bargaining agreement requirements.
• Assist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions.
• Partner with Human Resources and site leadership to resolve payroll-related union issues.

Leave of Absence & FMLA Administration

• Coordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases.
• Maintain accurate leave records and documentation while ensuring confidentiality.
• Assist employees with leave-related paperwork and communication requirements.
• Partner with Human Resources to ensure compliance with federal, state, and company leave policies.

Scheduling & Administrative Support

• Support department managers with meeting scheduling, reporting, document preparation, and administrative tasks.
• Prepare and distribute site communications, notices, and employee correspondence.
• Manage office supplies and maintain organized administrative records.
• Writes purchase requisitions, enters purchase orders into SAP system, and prepares annual blanket order requisitions.
• Manages food and drink contractors for cafeteria and break rooms.

Recruiting & Hiring Support

• Coordinate hourly production recruiting activities.
• Schedule candidate interviews and facilitate communication between candidates and hiring managers.
• Assist with candidate tracking, pre-employment requirements, and onboarding activities.
• Support job postings, recruitment events, and workforce staffing initiatives.
• Maintain recruiting records and ensure a positive candidate experience.

Who You Are

Required

• High school diploma or equivalent; Associate degree preferred.
• 3+ years of administrative experience in a manufacturing, industrial, or unionized environment.
• Experience processing payroll and timekeeping using UKG Dimensions or similar workforce management systems.
• Knowledge of payroll practices, attendance tracking, and timekeeping procedures.
• Experience supporting FMLA and leave administration processes.
• Experience supporting recruiting and interview scheduling.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Preferred

• Experience in a unionized manufacturing environment.
• Knowledge of collective bargaining agreements and payroll-related contract administration.
• Familiarity with HRIS and payroll systems.
• Experience supporting employee onboarding.
• Knowledge of SAP purchasing systems

What We Can Offer You

At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.

Compensation and Benefits:

Expected Compensation:

Competitive annual salary + annual incentive bonus + benefits

Pay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience.

Along with competitive pay you will be eligible for the following benefits:

• United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance
• Wellness program provided through Rally
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match and annual employer base contribution
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• PTO offering with Paid Holidays
• Scholarship program for children of Essity employees.

Additional Information

The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process please contact [e-mail].

Together, we are improving lives, every day

Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.