Managing Editorial Assistant

Abrams, Inc.; New York (NY); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Generous paid holidays

Summer Fridays

Health benefits

401k and life insurance

Vacation, Personal, and Sick time

Job summary

ABRAMS, Inc. in New York, NY, is seeking a Managing Editorial Assistant to support the Managing Editorial Team in preproduction and eBook processes. You will update our main database, coordinate with Editorial, Design, and Production, and perform copyediting, proofreading, and QA on digital files.

You’ll help maintain metadata, schedules, and documentation throughout the publishing workflow and provide general administrative support to keep projects on track.

Qualifications

• Excellent copyediting and proofreading skills with strong attention to detail.
• Working knowledge of the Chicago Manual of Style.
• Accuracy, organization, and ability to juggle multiple priorities.
• Must work independently and collaboratively across departments.
• Proficiency in MS Word and Excel.

Responsibilities

• Support the Managing Editorial team through preproduction and eBook processes.
• Update main database, coordinate with internal teams, and maintain metadata.
• Copyedit, proofread, and perform eBook QA; prepare files for reprints and reissues.
• Track schedules, manage materials for sales and marketing, and participate in meetings.
• Assist with catalog development and seasonal production activities.

Skills

Copyediting

Proofreading

Attention to detail

Time management

Organization

Collaboration

MS Word

Excel

Communication

Tools

MS Word

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Managing Editorial Assistant

Full-Time Regular New York, NY, US

8 days ago Requisition ID: 1270

Salary Range: $40,000.00 To $45,000.00 Annually

If you're looking to grow your career at a company where creativity meets legacy, ABRAMS is the place for you. As a trailblazer in illustrated publishing since 1949, ABRAMS continues to set the standard for beautifully crafted books across art, design, culture, and children's literature. As we continue to bring exceptional books to readers around the world, we're seeking a Managing Editorial Assistant to join our Managing Editorial Team!

The Managing Editorial Assistant plays a critical role in supporting the Managing Editorial team in guiding a wide range of illustrated books through the preproduction and eBook process. This includes updating our main database; coordinating with internal teams; copyediting, proofreading, and eBook QA; maintaining accurate metadata and documentation throughout the publishing workflow; and general administrative support.

What you’d be doing:

• Support the senior members of the Managing Editorial department in working with the Editorial, Design, and Production departments to guide books through the preproduction process
• Use Title Management Module database to set up entries for individual titles, track book data (specifications, etc.) and schedules, and update information
• Create barcodes
• Work with the Vice President managing the metadata feed by sending updates and troubleshooting
• Apply for CIP data
• Copyedit and proofread books, jackets, and marketing materials
• QA ebook files
• Coordinate and track title schedules
• Assist with preparing books for reprints and paperback reissues, including updating files and specifications
• Track and manage book-related materials used for sales and marketing purposes
• Participate in seasonal catalog development and production meetings

We’re looking for someone who has:

• Excellent copyediting (on hard copy and electronically) and proofreading skills
• Working knowledge of the Chicago Manual of Style
• Position requires accuracy, careful attention to detail, and the ability to work independently and follow through consistently
• Must be highly organized, energetic, and able to juggle multiple priorities efficiently and calmly
• Must be able to manage time and meet deadlines
• Must be able to work collaboratively and diplomatically across departments
• Proficiency in MS Word and Excel

Highly preferred candidates also have:

• Experience working on illustrated books
• Familiarity with electronic markup/Acrobat Pro

This position is in New York, NY and follows a hybrid work schedule, requiring in-office presence three days per week.

The base salary range for this position is ($40,000 - $45,000) per year. The final offer will be determined based on factors such as experience, skills, and qualifications.

What We Offer:

• Generous paid holidays and Summer Fridays.
• Company-paid year-end office closure between Christmas Eve and New Year's Day each year
• Comprehensive health benefits, including short-term and long-term disability.
• Retirement savings (401k) and life insurance.
• Vacation, Personal, and Sick time off.

About ABRAMS

Founded in 1949 as the first U.S. publisher to specialize in art and illustrated books, ABRAMS has a long-standing reputation for publishing visually stunning, critically acclaimed, and bestselling works. Today, ABRAMS continues to lead in the creation and distribution of high-quality books across a wide range of categories—including art, photography, design, fashion, entertainment, cooking, craft, and popular culture—as well as award-winning children's and young adult titles under imprints such as Abrams Books for Young Readers, Amulet Books, and Abrams Appleseed.

Headquartered in the creative heart of New York City, ABRAMS is home to a passionate team of editors, designers, marketers, and publishing professionals who bring bold ideas to life in collaboration with celebrated authors, artists, chefs, photographers, and cultural icons. Our books are distributed globally and have helped shape conversations in classrooms, kitchens, museums, and living rooms around the world.

ABRAMS is deeply committed to diversity, equity, and inclusion—both in the stories we publish and in the culture we foster. Through programs like the ABRAMS Amplify Award, we uplift and support underrepresented voices in children's publishing. Internally, we promote inclusive hiring practices and an environment where employees of all identities, backgrounds, and lived experiences are encouraged to bring their full selves to work.

At ABRAMS, creativity, integrity, and collaboration are the foundation of everything we do. If you’re inspired by books that make a difference and want to be part of a team that values art, impact, and inclusion, we invite you to join us. Learn more at abramsbooks.com.

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