Manager Transaction Review and Compliance

ARMA International; New Haven (CT); Hybrid; USD 68,000 - 121,000; Full time

Job summary

Yale University in New Haven seeks a seasoned Accounts Payable Manager to oversee daily AP operations, ensure timely payments, and maintain strong internal controls. You will lead a team, coordinate with campus offices, and drive policy adherence.

Hybrid work Model; two-year fixed duration; you will also contribute to system upgrades and quality initiatives, with emphasis on service reliability and data integrity.

Qualifications

• Experience managing staff.
• Proficient in Excel formulas, filtering, graphs, pivots.
• Excellent written and verbal communication skills.
• Experience with expense management systems (Concur/Workday/Oracle).
• Strong analytical and problem-solving abilities.

Responsibilities

• Lead accounts payable operations and meet SLAs.
• Manage escalation and coordination with campus departments.
• Develop and implement QA checks and process improvements.
• Design reports and dashboards for policy adherence.
• Oversee reconciliations and verification activities.
• Guide system upgrades and stakeholder training.

Skills

Staff management

Excel proficiency

Written and verbal communication

Education

Bachelor’s Degree in a related field

Tools

Concur

Workday

Oracle

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Director of Accounts Payable and Payment Services, this position will direct and manage the day-to -day activities for the Transaction Review and Compliance Team. This position will ensure that the team meets service level targets for turnaround times, accuracy, and reliability. This position is a key resource with broad knowledge of financial compliance, internal controls, expense management and will act as a liaison and point of escalation between departments and various central University administrative offices.

Furthermore, this position will act as a key stakeholder and subject matter expert for projects involving the implementation or upgrade of financial systems and platforms, ensuring departmental requirements are met and integrated seamlessly into team workflows.

The position will be responsible for designing and implementing quality improvements as needed, for seeking out opportunities to exceed customer service expectations by introducing quality checks, workflow efficiencies, and trouble-shooting trends in escalations and vulnerabilities. This position will also participate in the development of reports, policy and procedures.

This position is responsible for identifying and managing reconciliations and/or verification activities in strengthening QA activities and internal controls to promote policy adherence and best practices.

*This is a two year fixed duration position.

Essential Duties

1. Accountable for effectively working with university business offices. Set performance expectations, manage results and adjust as necessary. Effectively manage the inventory of transactions awaiting review to ensure timely payments can be made.
2. Responsible for managing the process for documenting, analyzing and reporting incidents of noncompliance.
3. Responsible for creating and managing a formalized process for follow up inspections to ensure timely correction of noncompliance.
4. Responsible for developing new or to enhance existing controls and quality monitoring to ensure high quality work is performed and to mitigate risks.
5. Manage departments' escalations and resolutions with appropriate departments such as the Controller’s office.
6. Resolve service quality issues. Design and implement quality service improvements as needed.
7. Participate in development of policies and procedures and in the development of new reports.
8. Identifies and manages reconciliations and/or verification activities in strengthening QA activities and internal controls to promote policy adherence and best practices.
9. Looks for opportunities to exceed customer service expectations by introducing quality checks, workflow efficiencies, and trouble-shooting trends in escalations and vulnerabilities.
10. Manage escalation items that requires specialized expertise, research, and involvement from outside functions. Works with Policy & Training Manager to identify and support training needs.
11. Partner with cross-functional teams on the design, testing, and implementation of new financial systems or enhancements to existing platforms.
12. Lead the team through system upgrades and implementations, including developing training materials, updating procedures, and ensuring a smooth transition.
13. Serve as a subject matter expert for system-related projects, representing the team's needs and translating business requirements into technical specifications
14. Perform other duties as assigned

*Additional Principal Responsibilities Listed Below are Generic in Nature

Required Skills and Abilities

1. Experience managing staff.
2. Experience using Excel formulas, filtering, graphs, charts, v-lookups, and pivot tables.
3. Excellent written and verbal communication skills.

Preferred Skills and Abilities

1. Experience with an expense management system such as Concur, Workday, or Oracle.
2. Experience with expense management processes and process improvement.
3. Experience developing policy and procedures.
4. Experience auditing financial data.
5. Exceptional analytical and problem-solving skills.
6. Demonstrated experience with the implementation or major upgrade of an expense management system (e.g., Concur, Workday, Oracle).
7. Experience in requirements gathering, and user acceptance testing (UAT) for financial systems.
8. Proven experience related to technology initiatives or system enhancements.

Principal Responsibilities

1. Supervises the accounts payable operations. Responsible for ensuring services meet service level targets for speed, accuracy, reliability, client satisfaction and other specific performance metrics.
2. Manages a team of staff who provide accounting, analytical and transactional services to clients. Hires, manages, monitors, trains and develops staff in the preparation, reporting and processing of financial and or administrative activities. Responsible for staff productivity, performance management, workforce engagement and talent development.
3. Accountable for effectively working with clients and departments to meet Partnership Agreement (Service Level) Expectations. Collects, analyzes, and reviews Partnership Agreement performance metrics internally with the team. Sets performance expectations, manages results and makes adjustments as necessary.
4. Serves as primary resource and escalation point for all, including understanding and applying related business policies and procedures. Manage escalations and resolutions with appropriate departments.
5. Resolve service quality issues and works with management to design and implement service quality improvements.
6. Monitors client accounts, consulting with client to manage program support. Designs, develops, produces, and analyzes account activity reports.
7. Reviews and analyzes client account activity and interface with other departments as needed. Participates in long-range planning and development of policies, procedures, and new reports.
8. May perform other duties as assigned.

Required Education and Experience Bachelor’s Degree in a related field and a minimum of three years of related work experience in a higher education or business environment or an equivalent combination of education and experience.

Job Posting Date 02/26/2026

Job Category Manager Bargaining Unit

NON Compensation Grade

Administration & Operations Compensation Grade Profile

Supervisor; Senior Associate (M5) Salary Range $68,000.00 - $120,500.00

Time Type Full time

Duration Type Staff Fixed Duration (Fixed Term)

Work Model Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note Yale University is a tobacco-free campus.