Manager, Strategic Sourcing & Insurance Admin

Nixon Peabody LLP; San Francisco (CA); Hybride; USD 113 000 - 167 000; Plein temps

Résumé du poste

Nixon Peabody LLP in San Francisco, CA seeks a Manager, Strategic Sourcing and Insurance Administration to lead day-to-day procurement, supplier management, contract administration, and insurance sourcing. Hybrid schedule available; deputizes Senior Manager and supervises the Procurement Administrator.

You will own insurance renewals, manage COIs, oversee vendor relationships, drive strategic sourcing, contract lifecycle, and risk reviews while partnering with client contacts, brokers, and

Qualifications

• 5-8 years of progressive experience in procurement, strategic sourcing, vendor management, contract administration, risk management or finance operations with demonstrated growth in scope and responsibility

Responsabilités

• Serve as the deputy to the Senior Manager for procurement, sourcing, insurance, contract, and vendor management matters
• Directly supervise the Procurement Administrator, including workload planning, quality review, coaching, performance feedback, and professional development
• Participate in departmental planning, budgeting input, goal setting, and reporting to firm leadership
• Works collaboratively with the Travel Program Manager
• Manage the firm's insurance programs including procurement, renewal coordination, evidence of coverage, issuing and collection of certificates, and partnering with agents/brokers
• Own and maintain the firm's insurance policy inventory, renewal deadlines, and related records
• Lead insurance renewal activities with information gathering and timely submission of materials
• Ensure renewal, issuance, tracking of Certificates of Insurance and Declarations of Coverage
• Serve as senior liaison with client contacts, client-designated insurance administrators, and brokers
• Support administration of property claims and liability-related documentation
• Manage sourcing of insurance-related services and contractor evaluations
• Lead competitive sourcing initiatives, RFx development, and analysis
• Partner with managers to evaluate and select suppliers
• Negotiate contracts and oversee supplier onboarding and records
• Lead contract lifecycle management and renewal tracking
• Manage lease management database and data integrity
• Work with risk management partners to manage third-party risk
• Perform industry research related to suppliers and markets
• Participate in procurement roundtables
• Ensure organized procurement files and spend analyses
• Identify opportunities to improve procurement, vendor, contract, and insurance processes
• Drive cost containment and cross-functional collaboration
• Promote compliance with procurement policies
• Perform other duties as assigned

Connaissances

Procurement

Vendor management

Contract management

Insurance administration

Leadership

Negotiation

Risk management

Project management

Microsoft Office

Data analysis

Formation

Bachelor's Degree

Outils

Procurement systems

Contract management systems

Insurance tracking systems

Document management systems

Description du poste

Job Description: The Manager, Strategic Sourcing and Insurance Administration serves as the deputy to the Senior Manager, Procurement & Travel. This position provides day-to-day leadership across the firm's procurement, supplier management, contract administration, and insurance-related sourcing activities, and directly supervises the Procurement Administrator. The Manager partners closely with the Senior Manager to set priorities, drive execution, manage vendor and broker relationships, and ensure the timely, cost-effective, and compliant delivery of goods and services across the firm. A hybrid work schedule is available for this position.

Job Description: The Manager, Strategic Sourcing and Insurance Administration serves as the deputy to the Senior Manager, Procurement & Travel. This position provides day-to-day leadership across the firm's procurement, supplier management, contract administration, and insurance-related sourcing activities, and directly supervises the Procurement Administrator. The Manager partners closely with the Senior Manager to set priorities, drive execution, manage vendor and broker relationships, and ensure the timely, cost-effective, and compliant delivery of goods and services across the firm. A hybrid work schedule is available for this position. A primary focus of this role is administering the firm's insurance policies and renewals, including owning the insurance renewal calendar, overseeing the maintenance of insurance documentation, directing the issuance and tracking of Certificates of Insurance and Declarations of Coverage, and serving as a senior point of contact among internal stakeholders, client contacts, insurance agents, brokers, and attorneys. The Manager also leads competitive sourcing initiatives, contract lifecycle activities, supplier onboarding and third-party risk processes, procurement reporting, and continuous process improvement. In the absence of the Senior Manager, this position acts on the Senior Manager's behalf on procurement, sourcing, insurance, contract, and vendor management matters. A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking. We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

Location: Boston, MA; Chicago, IL; Los Angeles, CA; New York City, NY; Rochester, NY; San Francisco, CA; Washington, DC

Leadership

• Serve as the Senior Manager's deputy for procurement, sourcing, insurance, contract, and vendor management matters, acting on the Senior Manager's behalf when the Senior Manager is unavailable.
• Directly supervise the Procurement Administrator, including workload planning, quality review, coaching, performance feedback, and professional development.
• Participate in departmental planning, budgeting input, goal setting, and reporting to firm leadership.
• Works collaboratively as a peer with the Travel Program Manager

Insurance Administration & Renewals

• Manage the firm's property, liability, and other insurance programs in partnership with the Senior Manager, including procurement, renewal coordination, evidence of coverage, issuing and collection of certificates, and partnering with the insurance agent and brokers for declarations, endorsements, and related documentation.
• Own and maintain the firm's insurance policy inventory, coverage periods, renewal deadlines, carrier and broker contacts, policy documents, certificates, endorsements, invoices, and related records.
• Lead insurance renewal activities by managing timelines, gathering required information from internal stakeholders, working with insurance agents and brokers, and ensuring renewal materials are complete, accurate, and submitted on time.
• Ensure the timely renewal, issuance, tracking, and distribution of Certificates of Insurance and Declarations of Coverage for the firm's active clients and other parties requiring evidence of coverage, including work performed by the Procurement Administrator.
• Serve as a senior liaison with client contacts, client-designated insurance administrators, insurance agents, brokers, and client attorneys to address questions, deficiencies, or special requests related to insurance documentation.
• Support administration of property claims and liability-related documentation by coordinating information, maintaining records, and facilitating communications among the firm, insurance representatives, and internal stakeholders.
• Manage sourcing of insurance-related services, including requirements gathering, broker/carrier communications, and evaluation of options.

Strategic Sourcing, Vendor & Contract Management

• Lead competitive sourcing initiatives, including supplier research, RFx development, response coordination, comparative analysis, and recommendation summaries.
• Partner with functional managers and business stakeholders to research, evaluate, and recommend suppliers for goods and services needed by the firm.
• Negotiate contracts on the firm's behalf under the direction of the Senior Manager and review contracts for compliance requirements and conformance to firm policy.
• Oversee supplier onboarding, vendor record maintenance, insurance documentation review, third-party risk review materials, contract records, and supplier performance monitoring.
• Lead contract lifecycle management activities, including tracking contract status, renewal dates, key terms, compliance requirements, and required approvals.
• Manage the firm's lease management database initiative in partnership with the Senior Manager, including overseeing the selected vendor relationship, coordinating implementation activities, ensuring all firm leases are centralized in the system, validating data integrity, and enabling reporting capabilities to support tracking of key terms, renewal dates, obligations, and spend analysis.
• Work routinely with risk management partners (Compliance Officer, Information Security Officer, Procurement Contracts Attorney) to manage third-party risk.
• Perform industry research as it relates to suppliers, commodities, markets, and industry verticals.
• Participate in Procurement Roundtable or like activities to benchmark and network with peer representatives.

Reporting, Compliance & Process Improvement

• Ensure organized procurement, vendor, contract, and insurance files are maintained in accordance with firm procedures and retention requirements.
• Prepare and review spend analyses, supplier reports, insurance reports, renewal summaries, and other routine or special reports.
• Identify and lead opportunities to improve procurement, vendor management, contract administration, insurance tracking, and renewal processes.
• Drive cost containment initiatives by analyzing supplier pricing, tracking renewals, identifying duplicate or unnecessary services, and preparing negotiation strategies with the Senior Manager.
• Collaborate with Risk Management, Finance, Legal, Information Security, Facilities, Human Resources, attorneys, administrative departments, and other stakeholders on procurement, vendor, and insurance-related matters.
• Support the firm's Environmental, Social & Governance initiatives, including sustainability efforts.
• Promote and enforce compliance with firm-wide procurement policies, procedures, controls, and documentation standards.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 5-8 years of progressive experience in procurement, strategic sourcing, vendor management, contract administration, risk management or finance operations with demonstrated growth in scope and responsibility
• Prior supervisory experience required
• Experience in a law firm or professional services environment strongly preferred
• Direct experience administering insurance policies, renewals, and Certificates of Insurance strongly preferred
• Bachelor's Degree required; concentration in Business, Finance, Supply Chain, Risk Management, or a related field preferred. Equivalent combination of education and directly relevant experience will be considered.
• Excellent written and verbal communication skills.
• Strong analytical, problem solving, and organizational skills.
• Excellent interpersonal skills with the ability to build effective strategic relationships with both internal and external stakeholders.
• Demonstrated ability to lead, coach, and develop staff.
• Strong project management skills and the ability to manage competing priorities and firm-wide deadlines with minimal supervision.
• Strong negotiation skills.
• Knowledge of best practices and procedures for the procurement of materials, goods, insurance, equipment, and services.
• Working knowledge of insurance concepts relevant to a professional services firm, including property and liability insurance, Certificates of Insurance, Declarations of Coverage, endorsements, and renewal processes.
• Knowledge of contract lifecycle management and understanding of contractual, data, and risk management practices across various commodities (consulting services, maintenance agreements, hardware and software acquisitions, outsourcing, etc.).
• Strong business acumen with the ability to be viewed as a trusted advisor by key business stakeholders.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive firm, client, vendor, contract, insurance, financial, or risk-related information.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience with procurement, contract management, vendor management, financial, document management, or insurance tracking systems required.

• Rochester, NY: $93,000 to $138,050
• Boston, MA: $102,500 to $152,350
• Chicago, IL: $102,500 to $152,350
• Los Angeles, CA: $102,500 to $152,350
• Washington, DC: $102,500 to $152,350
• New York, NY: $112,500 to $167,200
• San Francisco, CA: $112,500 to $167,200

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.