Legal Recruiting Coordinator - Project Employee

Nixon Peabody LLP; Boston (MA); Hybrid; USD 61,000 - 87,000; Part time

Job summary

Nixon Peabody LLP in the United States is seeking a Legal Recruiting Coordinator for a 6-month project position with a hybrid work schedule. You will support the firm-wide recruiting team, manage postings, sourcing, interview scheduling and pre-onboarding while maintaining strong relationships with candidates and internal stakeholders.

Location options include Rochester, NY; Boston, MA; and Chicago, IL, with duties spanning from posting roles to coordinating travel, approvals, and onboarding,

Qualifications

• 2-3 years of experience in recruiting or related function for a professional services organization or law firm.
• Bachelor's degree or equivalent work experience.
• Strong communication and organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate with the Recruiting Manager to obtain approval for new hire requests and manage search logistics.
• Publish positions and manage the application process.
• Source legal candidates through referrals and external recruiters.
• Prescreen resumes and prepare candidate overviews for internal review.
• Schedule interviews and coordinate travel when applicable.
• Assist with onboarding and integration for new hires.

Skills

Recruiting

Candidate sourcing

Interview scheduling

Onboarding

Stakeholder management

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office Suite

Databases

Job description

Job Description

The Legal Recruiting Coordinator is responsible for supporting the firm-wide legal recruiting team by managing and executing key aspects of the recruitment process. This role will ensure consistency across offices, delivering high-quality recruiting services while maintaining strong relationships with both candidates and internal stakeholders. The coordinator will assist with job postings, candidate sourcing, interview scheduling, and pre-onboarding, as well as maintaining accurate tracking of applicant data. This is a 6-month project position and a hybrid work schedule is available.

Job Description

The Legal Recruiting Coordinator is responsible for supporting the firm-wide legal recruiting team by managing and executing key aspects of the recruitment process. This role will ensure consistency across offices, delivering high-quality recruiting services while maintaining strong relationships with both candidates and internal stakeholders. The coordinator will assist with job postings, candidate sourcing, interview scheduling, and pre-onboarding, as well as maintaining accurate tracking of applicant data. This is a 6-month project position and a hybrid work schedule is available.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location

Rochester, NY; Boston, MA; Chicago, IL

• Coordinate with firm-wide legal recruiting team on department initiatives, as well as recruiting and integration efforts.
• Provide an exceptional recruiting experience to candidates from start to finish beginning with initial touch point through acceptance and onboarding, including but not limited to:
  • Coordinate with Recruiting Manager(s) to obtain approval for new hire requests, develop job descriptions, and manage all related search logistics.
  • Publish positions in appropriate venues and manage the application process.
  • Source legal candidates through various methods including referrals and external recruiters.
  • Respond to inquiries from candidates and search firms regarding open positions.
  • Prescreen resumes and gather pertinent information prior to circulating for internal review. Ensure each candidate meets firm requirements.
  • Prepare candidate overviews for circulation.
  • Recommend interviewers, schedule interviews with NP attorneys; compile and distribute interview evaluations and coordinate travel arrangements as applicable.
  • Respond to candidate correspondence regarding interview status.
  • Coordinate due diligence process for all candidates and draft offer package materials.
  • Work with Recruiting Manager(s) to facilitate onboarding and integration process for new hires.
• Manage maintenance of recruiting database and candidate files on a continuous basis.
• Manage legal recruiting inboxes and ensure appropriate correspondence is produced and records are maintained.
• Conduct competitive intelligence research projects.
• Lead industry survey responses and maintain various legal recruiting documents including monthly reports, budgets and meeting agendas.
• Oversee search firm agreement process by working directly with agencies prior to meeting agency candidates. Seek guidance when/if there are substantive changes to the business/legal terms.
• Coordinate and keep abreast of compliance issues by ensuring job ads are posted in the required locations and are collecting a diverse pool of qualified applicants.
• Process expense reimbursements and invoices.
• Serve as initial in-person contact for local candidates, monitor interview schedules and be a firm ambassador.
• Perform other recruiting team duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 2-3 years of experience in recruiting or related function for a professional services organization or law firm required.
• Bachelor's degree or equivalent work experience.
• Team oriented; willingly offers assistance and takes appropriate initiative.
• Develops and maintains strong working relationships with internal and external clients.
• Exhibits exceptional communication and organizational skills as well as strong attention to detail.
• Self-starter with ability to remain self-directed and self-motivated with minimal supervision.
• Strong project management skills with ability to work in a fast-paced environment, managing multiple priorities and competing demands.
• Handles all confidential information with utmost discretion.
• Demonstrates highest standards of integrity and respect.
• Exercises good judgment and demonstrates basic critical thinking skills
• Possesses strong technical skills, including proficiency in Microsoft Office Suite, databases, etc.
• Must be highly responsive to both internal and external clients.
• Flexibility to work overtime as needed.

Nixon Peabody LLP is an Equal Opportunity / Affiantive Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:

• Rochester, NY: $55,500 to $79,200
• Boston, MA: $61,000 to $86,900
• Chicago, IL: $61,000 to $86,900

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.