Manager Project Research

University of South Florida; Tampa (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

University of South Florida is seeking a grant-funded project coordinator to supervise research personnel, manage study documents and budgets, and ensure milestone delivery across departments.

The role requires coordinating with IT, pharmacy, nursing, physician groups, and administration while delivering staff training and maintaining project documentation. On-site presence and travel within the health system are required.

Qualifications

• Requires a Bachelor’s degree in a field directly related to the program responsibilities and two years of professional experience; or a Master’s degree in an area of specialization.
• Strong organizational, communication, project management, and stakeholder engagement skills.
• Experience in substance use disorder research, behavioral health, emergency medicine, clinical research, or healthcare operations.

Responsibilities

• Reviews grant/contract and develops project plan with resources, timelines, stakeholders and deliverables.
• Develop the project schedule and plan to ensure timely completion of the project.
• Obtain management and client agreement with the project plan and timeline and advise on obstacles or resource needs.
• Assemble the project team and allocate resources based on each member’s skills and abilities.
• Defines and disseminates methods for communication of project status.
• Communicate project goals, monitor progress, and adjust resources to stay on track.
• Apply project management tools to manage all aspects of progress.
• Develop operational policies and training documents and document best practices.
• Analyze client needs and evaluate potential solutions, define project specifications and requirements.
• Design integrated solutions including tools, trainings, reports, and related systems.
• Structure, implement, and maintain defined operational standards.
• Establish policies, standards and procedures for accessible project status.
• Performs other duties as assigned.

Skills

Project coordination

Stakeholder engagement

Communication

Team collaboration

Education

Bachelor's degree in related field

Master's degree in related field

Job description

Job Description

Responsibilities include coordinating protocol implementation, collaborating with hospital departments (IT, pharmacy, nursing, physician groups, and administration), facilitating clinical workflows and electronic health record order sets, developing and delivering training for clinical staff, supervising research personnel, managing study documents and budgets, and ensuring project milestones are met.

Responsibilities include coordinating protocol implementation, collaborating with hospital departments (IT, pharmacy, nursing, physician groups, and administration), facilitating clinical workflows and electronic health record order sets, developing and delivering training for clinical staff, supervising research personnel, managing study documents and budgets, and ensuring project milestones are met.

This position requires an on-site presence and regular travel to locations within the health system.

This position is grant funded.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

Responsibilities

• Reviews grant/contract and develops project plan which defines resources, timelines, stakeholders, and deliverables.
• Develop the project schedule and plan to ensure timely completion of the project.
• Obtain management and client agreement with the project plan and timeline, and advice of any obstacles or resource needs that may affect completion of the project as planned.
• Assemble the project team, identify competencies, and assign resources to project tasks appropriate to each individual's knowledge, skill, and abilities.
• Defines and disseminates methods for communication of project status.
• Communicate project goals, monitor project progress, and adjust resources as necessary to keep the project on track.
• Apply project management tools and tracking systems to manage all aspects of project progress.
• Utilize project resources and serve as an individual contributor to develop operational policies, resource documents, and training documents- including the documentation of best standards and practices.
• Utilize project resources and serve as an individual contributor to analyze client needs, determine and evaluate potential solutions, develop project specifications and requirements, and define operations/tools/trainings to meet the requirements.
• Utilize project resources and serve as an individual contributor to design integrated solutions which may include tools, trainings, reports, as well as requirements for project queries, applications, databases, data capture forms, online web pages, and related systems.
• Utilize project resources and serve as an individual contributor to structure, implement, and maintain defined operational standards.
• Establish policies, standards and procedures to ensure useful and readily accessible project status
• Performs other duties as assigned.

Qualifications

Minimum Qualifications

• This position requires a Bachelor's degree in a field directly related to the program responsibilities and two years of professional experience; or Master's degree in an area of specialization appropriate for the program.

Preferred Qualifications

• Strong organizational, communication, project management, and stakeholder engagement skills.
• Experience in substance use disorder research, behavioral health, emergency medicine, clinical research, or healthcare operations.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities.

• Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.