Manager - Project Planning

Paylocity; The Woodlands, Northern (TX, KY); Hybrid; USD 150,000 - 190,000; Full time

Job summary

Paylocity seeks a senior Manage - Project Planning to own the CAPEX work process, develop and maintain project plans, and align initiatives with business strategies. You will partner with CAPEX stakeholders, site leaders, and the Executive Leadership team to support execution across production locations and headquarters.

The role requires extensive experience in project planning, strong leadership, and proficiency with tools like Power BI, Excel, and PowerPoint.

Qualifications

• 10+ years of experience in a technical field supporting project planning, project management, or related discipline.
• Experience using project planning tools such as Microsoft Project, Smartsheet, Primavera, Jira, or similar platforms.
• Project Management Professional (PMP) certification preferred.

Responsibilities

• Coordinate capital projects across sites to ensure CAPEX initiatives are properly scoped, justified, approved, and aligned with business objectives.
• Maintain project performance metrics and accurate, timely reporting with site leadership and Operational Excellence teams.
• Support continuous improvement of capital project processes, governance, and execution practices.
• Ensure compliance with safety, environmental, and regulatory requirements throughout project execution.
• Assist leadership in developing and monitoring annual CAPEX budgets and spending plans.
• Review CAPEX requests for completeness and coordinate DOA-based approvals and stage-gate reviews.
• Monitor costs, forecasts, resources, and expenditures to support delivery and financial visibility.
• Maintain reporting systems and dashboards; provide updates, forecasts, and summaries to Finance and ELT.
• Deliver executive-level reporting using Power BI, Excel, and PowerPoint to communicate status, risks, and milestones.
• Collaborate on long-range capital investment plans aligned with strategic priorities.

Skills

CAPEX planning

Project leadership

Cross-functional collaboration

Power BI

Excel

PowerPoint

Regulatory compliance

Education

Bachelor’s degree in Engineering, Operations or similar related field

Tools

Microsoft Project

Smartsheet

Primavera

Jira

Job description

Description

MISSION OF THE POSITION

The Manage - Project Planning will have full responsibility for the CAPEX work process by developing, coordinating, and maintaining project plans that support successful execution of business initiatives. This role partners closely with CAPEX stakeholders, business leaders, and the Executive Leadership team Supporting activities at all production locations as well as headquarters.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate capital projects across sites to ensure all CAPEX initiatives are properly scoped, justified, approved, and aligned with business objectives before inclusion in the Master Project List.
• Partner with the site project manager, site leadership and Operational Excellence team to maintain project performance metrics and ensure accurate, timely project reporting.
• Support continuous improvement efforts for capital project processes, governance, and execution practices to enhance efficiency and project outcomes.
• Promote compliance with applicable safety, environmental, and regulatory requirements throughout all phases of project execution.
• Assist Site Directors and Project Manager/engineers in developing, monitoring, and managing annual CAPEX budgets and spending plans.
• Review CAPEX authorizations requests for completeness and readiness and coordinate required approval and stage-gate review processes in accordance with Delegation of Authority (DOA) requirements.
• Monitor project costs, forecasts, resource requirements, and expenditures to support successful project delivery and provide accurate financial visibility.
• Maintain corporate capital project reporting systems and dashboards, providing regular updates, forecasts, and performance summaries to Finance and Executive Leadership.
• Prepare and deliver executive-level reporting and presentations utilizing tools such as Power BI, Excel, and PowerPoint to communicate project status, risks, and milestones.
• Collaborate with site leadership and Executive Leadership Team to support the development and execution of long-range capital investment plans aligned with strategic business priorities.

SUPERVISORY RESPONSIBILITIES

This position directly manages one or more employees and is responsible for hiring, training, development, performance management, promotions, work assignments, and employment-related decisions, including disciplinary actions and terminations.

Requirements

EDUCATION

• Bachelor’s degree in Engineering, Operations or similar related field.

CERTIFICATIONS & LICENSES

• Project Management Professional (PMP) certification preferred.

EXPERIENCE

• 10+ years of experience in a technical field supporting project planning, project management, or related discipline.
• Experience using project planning tools such as Microsoft Project, Smartsheet, Primavera, Jira, or similar platforms preferred.

TALENTS

• Knowledge of and experience with EH&S, operating, maintenance, capital projects and engineering processes and procedures, business fundamentals, and shared services role in projects and manufacturing.
• Must have expert level competency with PowerPoint and Excel.
• Ability to achieve results that accomplish company and organization goals.
• Proven ability to lead project organizations effectively through strong people leadership, organizational expertise, and cross-functional collaboration.
• Strong analytical, organizational, and problem-solving skills.