Manager, Program Services

Family Health Centers of San Diego; Lemon Grove (CA); On-site; USD 70,000 - 89,000; Full time

Job summary

Family Health Centers of San Diego in San Diego County is seeking a Manager of Program Services to strategically oversee grants and population health programs. The role focuses on data analysis, reporting, budgeting, and partner engagement, with a leadership responsibility for staff performance.

The ideal candidate will have a public health or related degree, 5 years in program management in health care, and 3 years working with target populations, with bilingual English/Spanish preferred.

Qualifications

• Bachelor’s degree in Public Health, Social Sciences, Business Administration, Health Care Administration, Nursing, or closely related field required.
• Master’s degree in relevant field preferred.
• 3 years of experience serving patient populations for assigned programs.
• 5 years of experience in program management in health care.
• California driver’s license and ability to travel between sites.

Responsibilities

• Gathers and analyzes data on programs, creating reports on data and metrics.
• Oversees daily and strategic operations of assigned programs and grants.
• Builds relationships with community partners and funders.
• Ensures compliance with grant and regulatory requirements.
• Monitors budgets and expenditures; ensures funds are used appropriately.
• Provides staff training and supervision; oversees performance management.

Skills

Teamwork

Bilingual English/Spanish

Project management

Communication

Budgeting & reporting

Analytical skills

Education

Bachelor’s degree in Public Health/related field

Master’s degree preferred

Job description

For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons. FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy. Our staff provides care to over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women’s care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management. The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region.

General Job Description

The Manager of Program Services strategically manages and oversees operations of specific programs/grants related to special population health engagement, counseling, case management, and health education services. In this role, job duties include managing direct and indirect reports, adhering to budgets, tracking deliverables for assigned grants/programs, and conducting data analysis and report writing. The Manager of Program Services will also be responsible for building relationships with community partners and identifying new partners and new sites for providing services.

Job Roles

• Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.
• Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.
• Gathers and analyzes data on programs, creating relevant and usable reports on program data and metrics. Participates in the evaluation and quality assurance process of programs/grants. Ensures timely and accurate reporting is provide to funders and other agencies. Keeps program in compliance with grant and regulatory requirements.
• Identifies, builds, and maintains relationships with community, county, federal, and local grantors, identifying opportunities for new funding sources and representing FHCSD to community partners. Partners with Foundation and program directors to participate in the grant writing process.
• Oversees the daily and strategic operations of assigned programs and grants. Ensures completion of grant/program goals and objectives, through subordinate personnel. Generates and implements plans for maximizing services.
• Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.
• Performs other duties as assigned.
• Prepares program budgets, monitors all grant expenditures according to approved budgets, ensures revenue is adequate to support programs, ensures timely and appropriate expenditures of funds, and reviews purchasing requests related to assigned programs.
• Provides/ensures staff receive all new hire and annual trainings on time.

Education/Certifications/Licenses/Registrations

• Bachelor’s degree in Public Health, Social Sciences, Business Administration, Health Care Administration, Nursing, or closely related field required. Master’s degree in relevant field preferred.
• 3 years of experience in working with organizations serving the patient population for assigned programs required (i.e., HIV/AIDS, homeless, LGBT, etc.)
• 5 years of experience in program management in health care field required.
• Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
• For the AOD Services Department (159) Only: Valid certification from a California State Substance Use Disorders (SUD) Services certifying agency preferred.
• Traveling between sites and other locations is required as an essential function of the job. Must have a car, a valid California driver’s license, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency. Mileage and other reimbursement governed by policy.

Experience/Specialized skills (including Language)

• Ability to work well in both a team-based environment and independently.
• Basic computer literacy ability to comply with department needs and expectations (i.e., electronic medical record documentation, obtaining background information and reports on patients, following up on appointments, etc.).
• Bilingual in English/Spanish preferred.
• Demonstrated ability to be culturally sensitive and respect diversity.
• Demonstrated project management and oversight skills.
• Excellent interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Knowledge of supervisory practices and techniques, including performance management and employee development.
• Knowledge of, and ability to, create, maintain, and adhere to budgets, fiscal planning, grant programs, and reporting requirements at a managerial level of responsibility.
• Strong analytical and problem solving skills.

Physical Requirements/Working Environment

• Bending (neck): RARELY (0-1 HRS)
• Bending (waist): RARELY (0-1 HRS)
• Carrying 0 - 10 lbs: FREQUENTLY (3 - 6 HRS)
• Carrying 11 - 25 lbs: OCCASIONALLY (1 - 3 HRS)
• Carrying 25 - 50 lbs: RARELY (0-1 HRS)
• Carrying 51 - 75 lbs: NEVER
• Carrying 75 lbs: NEVER
• Climbing (ladder): NEVER
• Climbing (stairs): RARELY (0-1 HRS)
• Driving: To drive from one clinic or another, or in the community: REGULAR DRIVING (MORE THAN 3 DAYS PER WEEK)
• Exposure to blood borne pathogens and biohazards: YES
• Exposure risk to aerosol-transmitted diseases-YES
• Exposure to dust, gas, fumes, or chemicals: Office supplies. Outpatient clinic supplies.
• Fine manipulation: FREQUENTLY (3 - 6 HRS)
• Kneeling: RARELY (0-1 HRS)
• Lifting 0 - 10 lbs: FREQUENTLY (3 - 6 HRS)
• Lifting 11 - 25 lbs: OCCASIONALLY (1 - 3 HRS)
• Lifting 25 - 50 lbs: RARELY (0-1 HRS)
• Lifting 51 - 75 lbs: NEVER
• Lifting over 75 lbs: NEVER
• Power Grasping: RARELY (0-1 HRS)
• Pulling 0 - 10 lbs: FREQUENTLY (3 - 6 HRS)
• Pulling 11 - 25 lbs: OCCASIONALLY (1 - 3 HRS)
• Pulling 25 - 50 lbs: RARELY (0-1 HRS)
• Pulling 51 - 75 lbs: NEVER
• Pulling over 75 lbs: NEVER
• Pushing 0 - 10 lbs: FREQUENTLY (3 - 6 HRS)
• Pushing 11 - 25 lbs: OCCASIONALLY (1 - 3 HRS)
• Pushing 25 - 50 lbs: RARELY (0-1 HRS)
• Pushing 51 - 75 lbs: NEVER
• Pushing over 75 lbs: NEVER
• Reaching (above shoulder level): RARELY (0-1 HRS)
• Reaching (below shoulder level): RARELY (0-1 HRS)
• Repetitive use of hand: CONSTANTLY (6+ HRS)
• Simple Grasping: FREQUENTLY (3 - 6 HRS)
• Sitting: CONSTANTLY (6+ HRS)
• Standing: OCCASIONALLY (1 - 3 HRS)
• Twisting: RARELY (0-1 HRS)
• Use of Personal Protective Equipment: NO
• Walking: FREQUENTLY (3 - 6 HRS)
• Working around equipment and machinery: Office equipment

We are excited to share that the salary range for this position is: 70,304.00 - 88,751.00

Information on our extensive benefits package can be found here: FHCSD Wellness – Employee Hub (gobenefits.net)

Equal Employment Opportunities

FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.

About Us

Founded in 1970, Family Health Centers of San Diego is dedicated to providing caring, affordable, high-quality health care and support services to all people, with a special commitment to the uninsured, low-income and medically underserved. We are the largest community clinic provider of health care to the uninsured in Southern California and one of the top 10 largest community clinic organizations in the country.

Anti-Discrimination Statement

Family Health Centers of San Diego complies with applicable Federal civil rights laws and does not discriminate, exclude people or treat them differently on the basis of race, color, national origin, religion, physical and mental disability, sex, including pregnancy, childbirth and related medical conditions, age, genetic information, language preference/ability, citizenship status, marital status, sexual orientation and gender identity, AIDS/HIV, medical condition, political activities or affiliations, military or veteran status, or status as a victim of domestic violence, assault, or stalking.