Manager-Procedural Supply Chain

Northeast Georgia Medical Center; Gainesville (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Northeast Georgia Health System is seeking a Logistics Manager for the Gainesville facility to run daily logistics and distribution within the Materials Management Procedural Department. You will supervise inventory storerooms, procedural supply carts, and coordination with clinical leaders to ensure timely procurement for surgeries.

The role requires 3–5 years in healthcare supply chain, a Bachelor's degree, and the ability to implement policies, budgets, and long-term operational plans.

Qualifications

• Bachelor's degree in a related field (Business, Supply Chain, Procurement, Finance).
• 3–5 years of experience organizing and optimizing a hospital supply chain.
• Able to be trained and certified on an electric pallet jack.

Responsibilities

• Oversees ordering of all distribution through automated and manual replenishment systems.
• Maintains Kanban program and perpetual inventory including replenishment, par levels, backorders, returns and expirations checks.
• Monitors quality, quantity, cost and efficiency of movement and storage of goods and equipment.
• Manages order cycles for inventory and LUM using lean, data-driven monitoring and analytics.
• Collaborates with MMIS/Data Analysis to optimize replenishment processes.

Skills

Inventory management

Lean principles

Analytical skills

Communication skills

Staff training

Education

Bachelor's degree in Business, Supply Chain Management, Procurement, Finance

Tools

MS Office

Hospital ERP system

Handheld devices

Job description

Job Category: Supply Chain

Work Shift/Schedule: 8 Hr Morning - Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role

Job Summary Responsible for the daily operations of logistics and distribution functions of the Materials Management Procedural Department at the NGHS Gainesville Facility. Oversees Inventory Storeroom and distribution for Procedural Supply Rooms. Plays a leadership role in managing the flow of materials within the system and daily surgical case cart picking. Develops/implements policies and procedures. Will meet logistical needs of NGHS procedural areas, support patient care and organizational goals by providing input to alternative approaches and programs. Must be able to develop goals, objectives, annual budgets, and implementing short and long term operational strategies. Collaborates with Purchasing to manage item back orders. Collaborates with Par Optimization Team and Clinical leaders to establish PAR locations for current and new items. Maintains activities related to all Procedural Value Analysis teams to ensure proper implementation of new products.

Minimum Job Qualifications

• Licensure or other certifications: Able to be trained and certified on the use of an electric pallet jack.
• Educational Requirements: Bachelors degree in Business, Supply Chain Management, Procurement, Finance or related field.
• Minimum Experience: 3-5 years experience in organizing and optimizing a supply chain system required for Operating Room/Cath Lab inventory management.
• Other:

Preferred Job Qualifications

• Preferred Experience: Highly desired if experience has been in a large hospital setting or multi-site healthcare system including leading teams and assigning responsibilities.
• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Ability to resolve urgent and complex supply disruptions in a fast pace hospital environment where urgent situations arise quickly and require immediate resolution.
• Ability to identify the level of urgency in responding to customer inquiries and elevate to leadership as needed.
• Unrelentingly detail oriented, with the ability to multitask and prioritize work.
• Basic knowledge of inventory methodology, distribution methodologies and being able to identify different sourcing options/methodologies. Associate must be able to discern between and react accordingly based on product acquisition model when issues arise.
• 4A Communicate and coordinate the Borrow/Loan Technician concerning the outside vendor trays and items to ensure that scheduled cases are complete.
• 4B Ensure that all appropriate documentation and communication has been accomplished for all loaner items obtained from other facilities.
• Ability to document and train staff on Standard Work associated with managing supplies in procedural areas, picking procedural cases carts (surgical) and acquiring the necessary instruments and supplies for surgical procedures.
• Possess technical skills to operate various computer software programs necessary to completion of duties and responsibilities including but not limited to: Hospital ERP system, MS Office applications (Outlook, Excel, Word) and other functional software determined necessary for inventory, distribution or procurement functions. Additionally, this role will need to be able to work with handheld technology to complete ordering functions, PAR level management and other responsibilities deemed necessary.
• Excellent critical thinking, organizational and communication skills.
• Possess interpersonal skills to interact with clinicians and other hospital personnel
• Knowledge of budgetary and financial standards associated with inventory management, department expense management, customer spend management and labor costs.
• Able to stand and sit for extended periods of time, crouch, push/pull, and lift up to 50 pounds unassisted (hospital environment - warehouse, clinical areas, etc.).

Essential Tasks and Responsibilities

• Oversees ordering of all distribution through automated and manual supply replenishment systems necessary to meet the demand of all procedural areas.
• Maintains all aspects of the Kanban program through the Daily Management System (DMS). Maintains all aspects of perpetual inventory including replenishment, par levels, backorders, returns and maintaining expired/damaged product processes. Conducts expiration date checks on all stock items.
• Monitors the quality, quantity, cost, and efficiency of the movement and storage of goods and certain equipment.
• Manages and controls the order cycle for both inventory and LUM (low unit of measure) by utilizing lean principles, data driven monitoring, and analytics from associated information systems.
• Analyzes inventory levels in conjunction with the MMIS and Data Analysis team to insure most efficient inventory replenishment processes are in pl