Manager Practice Operations - Family Practice/Pediatrics

Nebraska Methodist Health System; Omaha (NE); On-site; USD 90,000 - 120,000; Full time

Job summary

Nebraska Methodist Health System is seeking a Clinic Operations Leader to direct daily operations, staff and performance improvement across multiple clinic sites. You will ensure compliance with accreditation standards, budgets and quality goals while collaborating with leadership to optimize patient care and operations.

The role requires a Bachelor's in Nursing or related field with 3+ years in healthcare settings, staff management experience, and strong knowledge of regulatory requirements.

Qualifications

• Bachelor's degree in Nursing, Healthcare Administration, Business Administration, or related field.
• Minimum of three years' experience in a clinic or healthcare setting.
• Experience supervising staff and managing programs or departments.
• BLS certification preferred.
• Ability to lead, mentor and improve processes.

Responsibilities

• Manage day-to-day operations of clinical staff.
• Develop clinic performance goals with Director – Practice Operations.
• Oversee recruitment, onboarding and staff development.
• Supervise evaluations, policy enforcement and corrective actions.
• Maintain compliance with safety, regulatory, and accreditation standards.
• Identify cost-saving opportunities and improve clinic efficiency.

Skills

People management

Budgeting

Quality improvement

Regulatory compliance

Communication

Microsoft Office

Staff onboarding

Education

Bachelor's degree in Nursing

Healthcare Administration

Business Administration

Tools

Scheduling software

Job description

Why work for Nebraska Methodist Health System?

At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary

Location: Methodist Physicians Clinic - Elkhorn

Address: 20021 Manderson Street - Omaha, Ne

Work Schedule: Monday through Friday, 8am - 5pm

Responsible for daily operations, staff, performance improvement, compliance with accreditation standards, budget and quality outcomes. Manage and direct the daily operation of assigned areas and staff. Develop, implement, maintain and enforce departmental programs, policies, procedures and protocols. Ensure and maintain required documentation for compliance with safety, environmental and infection control standards and with local, state and federal regulations. Monitor compliance with standards, identify variances or inability to meet established targets and implement action to ensure that targets are met.

Responsibilities

Essential Job Functions

• Manage the day-to-day operations of clinical staff.
• Work closely with the Director- Practice Operations to develop clinic and staff performance goals and objectives.
• Responsible for the interviewing, selection, and clinic onboarding process of new staff.
• Supervises and completes performance evaluations and/or corrective action.
• Responsible for the implementation of company policies.
• If managing multiple clinic sites, regular site visits for all locations are required.
• Acts as a liaison for referring physicians, patients and families.
• Manage clinic internal and external relationships by maintaining a high overall satisfaction rating from providers, leadership, and staff.
• Serve as the first point of contact for any patient and/or customer complaints. Work to thoroughly investigate and resolve all complaints relating to the operations of the clinic in a timely manner.
• Continuously review clinic day-to-day operations and work with the Director – Practice Operations to propose and implement new processes/procedures to reduce costs, increase revenue, and/or improve clinic efficiencies, etc.
• Responsible for maintaining knowledge and processes related to the regulatory, licensure, compliance and accreditation requirements for all clinic staff. Partner with appropriate department(s) when out of compliance or renewals are needed.
• Willingness to perform other duties as assigned.
• Responsible for clinic operation financial management including purchasing, expenses, personnel management.
• Responsible for determining priorities and appropriately allocating resources.

Schedule

Work Schedule: Monday through Friday, 8am - 5pm

Job Description

Job Requirements

Education

• Bachelor's degree in Nursing, Healthcare Administration, Business Administration, related field or equivalent combination of education and experience.

Experience

• Minimum of three years' experience in a clinic or healthcare setting required.
• Minimum of two years of experience to include the following: oversee the work of a group of people, hire, fire, assign work, orient, train, evaluate, discipline, coach/mentor and/or negotiate and interpret conflicts and influence outcomes on matters of significance OR four years of experience to include the majority of the following: serve as a technical expert for a group of employees, regularly model/mentor and train employees on technical skills, make decisions regarding daily priorities for a work group, provide guidance to and/or assist staff on non-routine or escalated issues and provide input on performance appraisals and/or disciplinary actions required.

License/Certifications

• American Heart Association or American Red Cross Basic Life Support (BLS) preferred.

Skills/Knowledge/Abilities

• Able to organize and perform multiple tasks, problem-solve and prioritize work assignments.
• Advanced interpersonal relationship and customer service skills required to effectively communicate with staff, physicians, administrators, patients, visitors and vendors.
• Ability to mentor, supervise, delegate and evaluate.
• Able to read, write, and comprehend various written reports and documents.
• Able to travel to various locations.
• Knowledge of possible hazards to patients during treatment and of necessary precautionary measures.
• Knowledge of advanced management principles.
• Knowledge of basic accounting or finance skills.
• Skilled in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Able to collaborate effectively with diverse stakeholders & advocate and influence change.
• Ability to determine and to instruct others in determining the proper length and intensity of individual treatments.
• Able to deal tactfully and effectively with the physically and mentally disabled patients.
• Able to maintain adequate work reports and to prepare periodic reports of treatments.
• Skilled in patient evaluation and application of treatment.
• Skilled in developing and facilitating presentations.

Physical Requirements

Weight Demands

• Medium Work - Exerting up to 50 pounds of force.

Physical Activity

• Occasionally Performed (1%-33%):
  • Balancing
  • Climbing
  • Crawling
  • Crouching
  • Kneeling
  • Sitting
  • Stooping/bending
  • Twisting
• Frequently Performed (34%-66):
  • Carrying
  • Distinguish colors
  • Keyboarding/typing
  • Lifting
  • Pulling/Pushing
  • Repetitive Motions
  • Standing
  • Walking
• Constantly Performed (67%-100%):
  • Grasping
  • Hearing
  • Reaching
  • Seeing/Visual
  • Speaking/talking

Job Hazards

• Not Related:
  • Electrical Shock/Static
  • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc.)
  • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
• Rare (1%-33%):
  • Chemical agents (Toxic, Corrosive, Flammable, Latex)
  • Mechanical moving parts/vibrations
  • Explosives (pressurized gas)
• Occasionally (34%-66%):
  • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)
  • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
  • Equipment/Machinery/Tools

About Methodist

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Aff…