Manager, Portfolio Administration

Ullico; Bethesda (MD); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health/Dental/Vision

Pension

401K

Health Savings Account

Life Insurance

Paid Time Off

Job summary

Ullico, Inc. is seeking a Manager, Portfolio Administration to oversee day-to-day tracking of loan commitments, support funding availability, and liquidity forecasting for a multibillion-dollar real estate portfolio.

The role includes supervising staff, coordinating document storage, and ensuring compliance with internal policies and audit standards. The ideal candidate will have a bachelor’s degree in business/finance/real estate and 5–7 years of CRE portfolio management experience, with strong

Qualifications

• Bachelor’s degree in business/finance/real estate or related field.
• 5–7 years of commercial real estate portfolio management experience.
• Strong analytical and problem-solving abilities.
• Proven leadership and team development skills.

Responsibilities

• Manages applications and commitments through loan closing and funding.
• Prepares monthly commitment, production, and liquidity reports for management.
• Supervises assigned staff and maintains ongoing communication regarding performance expectations, department goals, and career development.
• Coordinates, maintains, and oversees loan document storage operations.
• Processes and monitors required commitment fees and reconciles income accounts.
• Assists the loan closer and coordinates with Regional Vice Presidents and third parties in the closing process.
• Maintains exception reports and resolves outstanding items.
• Performs other similar and related duties as required.

Skills

Portfolio management

Lease administration

Asset management

Analytical skills

Team leadership

Education

Bachelor's degree

Job description

Ullico, Inc., one of the nation’s largest sources for real estate first mortgage financing, is actively recruiting a Manager, Portfolio Administration, to join a group that manages a $4.4 billion portfolio. Ullico’s Real Estate Debt Group offers construction and permanent debt financing for commercial real estate. This position manages day-to-day tracking of Ullico loan commitments to support funding availability and liquidity forecasting. Prepares departmental activity reports for management and other business units. Supervises assigned administrative staff. Manages paper and electronic real estate loan files from application through payoff, coordinates filing procedures, monitors documentation, and resolves routine issues and exceptions. Participates in loan closings, monitors loan compliance with established policies, procedures, standards, and conditions, and coordinates support for internal and external audits of loan functions and files.

Principal Duties and Responsibilities:

• Manages applications and commitments through loan closing and funding. Monitors documentation for completeness, including required information in applications and commitments, and tracks the distribution and receipt of applications, commitments, modification letters, fees, and expiration dates.
• Prepares monthly commitment, production, and liquidity reports for management. Researches and resolves issues within established procedures and coordinates the timely collection of information needed to meet reporting deadlines.
• Supervises assigned staff and maintains ongoing communication regarding performance expectations, department goals, and career development. Provides training, mentoring, and employee development support; prepares performance appraisals; and recommends or administers corrective action in consultation with Human Resources and department leadership, as appropriate.
• Coordinates, maintains, and oversees loan document storage operations. Implements the approved filing structure, monitors conformity with established real estate audit standards, establishes files, and collects required documentation.
• Processes and monitors required commitment fees. Reconciles applicable income accounts to the trial balance, verifies pre- and post-closing receipts, and prepares requests for approved disbursements of funds on co-investment commitments.
• Assists the loan closer in ensuring conformity with established standards and provides backup support when coordinating with Regional Vice Presidents and third parties involved in the loan closing process.
• Maintains exception reports, initiates follow-up actions within established procedures, and contacts appropriate parties to resolve outstanding items.
• Perform other similar and related duties as required.

MINIMUM QUALIFICATIONS:

The ideal candidate will possess a bachelor’s degree in Business Administration, Finance, Real Estate, or a related field, along with 5 to 7 years of progressive experience in commercial real estate portfolio management, lease administration, or asset management. The role requires a strong understanding of lease structures, reconciliations, operating expense analysis, and financial reporting, as well as strong analytical and problem-solving abilities with a high level of attention to accuracy and data integrity. The candidate should have demonstrated experience leading and developing high-performing teams while fostering collaboration and accountability. Excellent communication and presentation skills are essential, including the ability to effectively influence stakeholders and senior management. The ideal candidate will also be a strategic thinker who can align portfolio operations with broader organizational objectives and possess strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.

$100,000 - $120,000 a year

Starting Salary Range: $100,000 - $120,000 (depending on relevant experience, skills, and credentials). This position is eligible to participate in Ullico Inc.’s (“Ullico”) annual incentive compensation program. An incentive award is contingent upon Ullico meeting financial goals set by the Ullico Board of Directors and your individual performance. The elements of the program, including eligibility, the range of potential incentive compensation, and the factors that determine the payment, will be shared with you after you become employed.

We offer a competitive starting salary and an outstanding benefits package including:

• Health/Dental/Vision
• Pension
• 401K
• Health Savings Account
• Life Insurance
• Paid Time Off

For over 95 years, Ullico, the only labor-owned insurance and investment company, has been a proud partner of the labor movement. From insurance products for members, leaders and employers, to investments that have created thousands of union jobs, our customers continue to count on Ullico to protect them. The Ullico Inc. family of companies includes The Union Labor Life Insurance Company; Ullico Casualty Group, Inc.; Ullico Investment Company, Inc.; and Ullico Investment Advisors, Inc. Visitwww.ullico.com.

Ullico is an Equal Opportunity Employer.

This organization participates in E-Verify.

The job posting will expire or renew after 30 days.