Manager of Payroll

OU Health; Oklahoma City (OK); On-site; USD 90,000 - 120,000; Full time

Job summary

OU Health in Oklahoma City is seeking a Manager of Payroll to oversee payroll processes, systems, and staff for a multi-entity hospital system. You will ensure accurate and timely bi-weekly payroll for over 10,000 employees across OU Health entities.

This role requires a Bachelor's in Business with accounting/HR/finance, 5+ years payroll experience, and 3+ years leadership, plus CPP within 12 months. Proficiency in Microsoft Office and payroll systems is essential for success.

Qualifications

• Education: Bachelor's Degree in Business - accounting, HR, or finance required.
• Experience: At least 5 years with payroll and at least 3 years of progressive leadership experience.
• Certification/License: CPP required within 12 months.

Responsibilities

• Manages day to day activities of OU Health payroll staff.
• Ensures timely and accurate calculation and payment of bi-weekly system payroll.
• Maintains accurate employee payroll records including pay rates, pay differentials, bonuses, PTO balances, and deductions.
• Determines and prepares timely and accurate tax payments per federal and state schedules.
• Prepares 401K payments to OU Medicine's 401K administrator.
• Assists with quarterly/annual payroll tax forms (941, W-2/W-3, 940, state forms).
• Maintains payroll information management system.
• Oversees timekeeping system maintenance with finance leadership.
• Oversees pay distribution via direct deposits, pay cards, and checks.
• Audits timekeeping records and corrects issues with timekeepers and managers.
• Assists with GL reconciliation related to payroll liabilities and deductions.
• Responds to employee pay inquiries and payroll analysis requests.
• Responds to audit inquiries and information requests.
• Contributes to policies and procedures for timekeeping and payroll.
• Evaluates processes and tech for accuracy and efficiency.
• Provides training and development for payroll staff.

Skills

Payroll systems

Payroll taxes

Time management

Interpersonal skills

Microsoft Office

Project management

Education

Bachelor's Degree in Business - accounting, HR, or finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Position Title: Manager of Payroll

Department: Financial Services

Job Description

General Description

Oversees payroll processes, systems, and personnel for a multi-entity hospital system. Responsible for overall accuracy and timeliness of payroll for over 10,000 system employees.

Essential Job Duties

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities, with or without an accommodation, may result in disqualification from the position.

• Manages day to day activities of OU Health payroll staff.
• Ensures timely and accurate calculation and payment of bi-weekly system payroll.
• Maintains accurate employee payroll records including but not limited to: pay rates, pay differentials, incentive/performance bonuses, PTO balances, and miscellaneous deductions.
• Determines and prepares timely and accurate tax payments in accordance with federal and state deposit schedules.
• Determines and prepares timely and accurate 401K payments to OU Medicine's 401K administrator.
• Assists with preparation of quarterly/annual payroll tax forms including 941, W-2/W-3, 940, and state forms.
• Maintains payroll information management system.
• Assists financial leadership with maintenance of OUH timekeeping system.
• Oversees pay distribution via direct deposits, pay cards, and pay checks.
• Performs audits of department timekeeping records for record compliance; advises timekeepers, managers, and others regarding timekeeping procedures; works with appropriate managers to correct timekeeping issues/problems.
• Assists finance staff with reconciliation of general ledger accounts including payroll tax liabilities, benefit deductions, and accrued salary expense.
• Responds to and researches employee pay inquiries.
• Assists finance staff with ad hoc payroll related financial analysis requests.
• Responds to audit inquiries and requests for information in a timely manner.
• Contributes to the development and implementation of new policies or procedures related to timekeeping and overall payroll function.
• Evaluates processes and technology, recommending solutions for accuracy and efficiency improvements.
• Provides training and development opportunities for payroll staff.

General Job Duties

• Performs other duties as assigned

Minimum Requirements

Education: Bachelor's Degree in Business - accounting, HR, or finance required.

Experience: At least 5 years working with payroll and at least 3 years of progressive leadership experience required.

Certification/License/Registration: CPP required within 12 months.

Knowledge, Skills & Abilities

• Knowledge of automated timekeeping and payroll systems.
• Knowledge of payroll tax rules and regulations.
• Time management skills to meet deadlines.
• Interpersonal and customer service skills.
• Proficient in the use of Microsoft tools - Excel, Word, Outlook, and PowerPoint
• Ability to organize and manage projects.

Current OU Health Employees - Please click HERE to login.

OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.