Manager of Operations (Home Office)

Career Group Companies; Coral Gables (FL); Remote; USD 80,000 - 100,000; Full time

Job summary

A private family office in Coral Gables, FL is seeking a Manager of Operations to oversee administrative and operational functions. The ideal candidate has over 5 years of experience in executive support roles and possesses strong organizational and leadership skills. This position requires exceptional discretion and flexibility in a fast-paced environment. The ability to manage multiple priorities while maintaining confidentiality is essential. Fluency in French is a plus.

Qualifications

• 5+ years of experience in an executive, personal, or operations support role.
• Strong administrative and digital skills with a proactive mindset.
• Experience managing people and workflows required.

Responsibilities

• Oversee daily operations of the private home office.
• Manage household staff and service providers.
• Track budgets and maintain accurate financial records.
• Coordinate calendars, meetings, and communications.
• Maintain organized digital systems and files.

Skills

Organizational skills

Leadership

Discretion

Flexibility

Fluency in French

Education

Bachelor’s degree preferred

Tools

SharePoint

QuickBooks

Monday.com

Outlook

Job description

Job Summary

Our client is seeking a polished and highly organized Manager of Operations (Home Office) to oversee administrative and operational functions for a private family office in Coral Gables, FL. The ideal candidate will bring a background in executive or personal support within a private family or family office setting, with strong administrative, organizational, and leadership skills. This role requires exceptional discretion, flexibility, and the ability to thrive in a fast-paced, dynamic environment.

Responsibilities:

• Oversee daily operations of the private home office, ensuring seamless coordination across projects and priorities.
• Manage household staff, vendors, and service providers, including construction, insurance, and art-related partners.
• Track budgets, expenses, and invoices while maintaining accurate financial records.
• Coordinate calendars, meetings, and communication across family and office matters.
• Maintain organized digital systems and files using platforms such as SharePoint, Outlook, Monday.com, and QuickBooks.
• Partner closely with the Family Assistant and other team members to manage personal and household logistics.

Qualifications:

• 5+ years of experience in an executive, personal, or operations support role within a private family, estate, or office.
• Strong administrative and digital skills with a systems-based, proactive mindset.
• Bachelor’s degree preferred; experience managing people and workflows required.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Maintains strict confidentiality and flexibility, including occasional on-site and after-hours support.
• Fluency in French is a plus.