Manager of Operations and Administrative Services

Columbia University in the City of New York; New York (NY); On-site; USD 82,000 - 85,000; Full time

Job summary

Columbia University in the City of New York seeks an experienced Manager of Operations and Administrative Services to support CPRL’s day-to-day operations and program delivery. You will partner with the leadership team to coordinate logistics, events, and HR tasks, while ensuring seamless student recruitment and enrollment processes.

The role requires managing invoices, maintaining records, and supporting staff, students, and programs with strong communication and organizational skills in a

Qualifications

• Bachelor's degree plus 3-5 years of relevant experience required; MA preferred.
• Strong project management, organizational, and communication skills.
• Ability to multi-task and work with diverse constituencies.

Responsibilities

• Provide executive-level and operational support to CPRL leadership and staff.
• Recruit, onboard, and support CPRL students and related programs.
• Manage invoices, expenses, and database records; maintain CPRL website.
• Plan seminars, courses, events, travel, and catering logistics.
• Coordinate information sessions, recruitment events, and applicant interviews.
• Collaborate with the CLS Business Office and maintain compliance in enrollment.

Skills

Project management

Communication skills

Organizational skills

Problem solving

Education

Bachelor's degree

MA preferred

3-5 years of relevant experience

Tools

Airtable

Job description

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $82,000 - $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

ABOUT THE CENTER FOR PUBLIC RESEARCH AND LEADERSHIP

The Center for Public Research and Leadership (CPRL) is a partnership of professional schools that prepares students for leadership positions in public education organizations committed to improving the life chances of all children, particularly those of color, from low-income households, or otherwise traditionally underserved. The program brings together upper-level graduate students in business, education, law, and policy from universities across the nation to study and engage in consulting projects serving public- and social-sector organizations undertaking and supporting transformational change in P-12 education and in the public sector as a whole. The program offers graduate students the rigorous, multi-disciplinary, academic, and experiential preparation they need to flourish in exciting leadership, management, and professional positions in those same organizations while simultaneously offering the organizations high-quality support.

The Manager of Operations and Administrative Services reports directly to the Deputy Director. This role provides a wide range of operational and programmatic support to the ED and Center LEADERSHIP, ensuring smooth day-to-day operations of CPRL’s program, and also acts as a key member of the Operations and Student Support team, working to recruit, select, onboard, and support CPRL students and to provide essential Human Resources support to the entire CPRL team.

Responsibilities

Program Operations Support

• Provide executive-level support for leadership team, including managing appointments and identifying issues for discussion in coming meetings
• Engage as a primary point of contact with various internal and external constituencies
• Support leadership team with special projects
• Provide operational support to CPRL staff, students, classes, and projects:
  • Plan and execute logistical coordination for CPRL’s Seminar and Skills courses
  • Organize and plan staff-wide team-building activities
• Ensure efficient and effective operational systems:
  • Assist with the completion and tracking of CPRL’s invoices, expenditures, and staff and student expense reimbursements, liaising with the CLS Business Office as needed
  • Maintain up-to-date database of current and past CPRL work, students, and alumni
  • Maintain and update CPRL’s website
  • Identify opportunities to improve processes, policies, and procedures
• Manage logistics and event planning for CPRL special events including scheduling, marketing, and organizing travel, catering, and room reservations
• Attend all Operations and Student Support meetings, problem-solve operational and student support challenges, and collaborate with team members to carry out all CPRL objectives

Recruitment and Student Support

• Update recruitment materials for law, business, policy, and education audiences (in print and online)
• Plan and execute information sessions, fairs, and other outreach events for prospective students
• Communicate application deadlines and acceptance decisions to prospective students and applicants as required
• Maintain online application portal; process incoming applications
• Schedule and prepare materials for applicant interviews
• Engage with CLS clinical faculty and staff to coordinate integration of CPRL recruitment with other experiential learning program recruitment
• Provide excellent customer service as a primary point of contact for prospective, current, and former students, responding to inquiries and/or redirecting as necessary
• Support students on all matters relating to housing, scholarships, and registration
• Ensure compliance for all components of student enrollment

Minimum Qualifications

• Bachelor's degree plus 3-5 years of relevant experience required; MA preferred

Preferred Qualifications

• Demonstrated commitment to CPRL’s mission to improve the life chances of all children, particularly those of color, from low-income households, or otherwise traditionally underserved
• Demonstrated ability to multi-task and effectively prioritize and manage a high volume of varied projects to ensure timely, accurate, and efficient completion
• Excellent interpersonal, organization, project management, and communication skills
• Excellent writing and editing skills
• Intellectual capacity to think strategically in a fast-paced environment, understand multiple perspectives, learn about new topics, and problem solve and develop responsive solutions under changing circumstances
• Ability to work independently and take initiative and responsibility for complex tasks
• Strong organization skills, keen attention to detail, and ability to work well under pressure
• Ability to respond to and integrate feedback from both peers and supervisors
• Tact and diplomacy and the ability to exercise discretion in matters that are sensitive and confidential
• Facility with Microsoft Office suite, online survey administration experience, and basic data analytic skills preferred
• Familiarity with database management (Airtable) a plus
• Must be able to work with diverse constituencies and support an inclusive work environment

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.