Manager of Maintenance & Construction

Xiente; Philadelphia (Philadelphia County); On-site; USD 75,000 - 95,000; Full time

Job summary

Xiente is seeking a hands-on Manager of Maintenance & Construction to oversee maintenance operations, rehabilitation efforts, and capital projects across affordable housing and nonprofit properties in Philadelphia. The role leads the maintenance team, manages vendor relationships, and ensures regulatory compliance to preserve real estate assets and service quality.

You will drive preventive maintenance programs, coordinate turnover activities, track performance metrics, and collaborate with

Qualifications

• High school diploma or GED is required.
• 7+ years in construction, facilities maintenance, building operations, or related trades with at least 3 years in supervisory roles.
• Experience reading construction plans, scopes of work, and specifications.

Responsibilities

• Lead and develop maintenance staff; supervise performance and safety.
• Manage renovation, rehabilitation, and capital improvement projects from planning to completion.
• Source, bid, and manage contractors and vendors; review invoices and project docs.
• Ensure compliance with building codes, inspections, and safety requirements; maintain permits and records.
• Track maintenance and project metrics; prepare reports for senior leadership and stakeholders.

Skills

HVAC

Plumbing

Electrical

Carpentry

Masonry

Life-safety systems

Reading plans

Maintenance software

Project management

MS Office

Education

High School Diploma or GED

Tools

AppFolio

Yardi

MRI

Buildium

Job description

Join Xiente and Help Build Stronger Communities

Description

Philadelphia, PA

is a nonprofit organization dedicated to strengthening communities through affordable housing, education, workforce development, and social services. We are seeking an experienced, hands‑on Manager of Maintenance & Construction to oversee maintenance operations, rehabilitation efforts, capital improvement projects, and facilities management across our growing portfolio of affordable housing and nonprofit properties throughout Philadelphia.

This leadership role is ideal for a seasoned construction or facilities professional who enjoys solving problems, leading teams, managing projects, and making a direct impact on the quality of housing and community spaces.

Position Summary

The Manager of Maintenance & Construction serves as the operational leader for all maintenance activities and construction-related projects across Xiente's affordable housing and nonprofit commercial properties. This position supervises maintenance staff, oversees vendor relationships, manages capital improvement initiatives, ensures regulatory compliance, and helps preserve the long‑term integrity of our real estate assets.

What You'll Do

Maintenance Operations & Team Leadership

• Lead, supervise, coach, and evaluate maintenance team members.
• Oversee work order intake, scheduling, assignment, and completion.
• Develop and manage preventive maintenance programs.
• Conduct routine property inspections and identify maintenance priorities.
• Coordinate unit turnovers and make‑ready activities.
• Utilize property management systems such as AppFolio or similar platforms to track maintenance performance.

Construction & Capital Project Management

• Manage renovation, rehabilitation, and capital improvement projects from planning through completion.
• Develop project scopes, budgets, schedules, and procurement plans.
• Coordinate contractors, architects, engineers, and vendors.
• Track project expenditures and provide status reporting.
• Assist with new construction and acquisition‑rehabilitation projects.

Vendor & Contract Management

• Source and manage qualified contractors and vendors.
• Solicit competitive bids and evaluate proposals.
• Monitor contractor performance and ensure quality workmanship.
• Review and approve invoices and project documentation.

Compliance & Facilities Management

• Ensure compliance with building codes, housing quality standards, inspections, and safety requirements.
• Maintain permits, certifications, occupancy documentation, and maintenance records.
• Oversee fleet maintenance and access control procedures.
• Support audits and regulatory inspections.

Reporting & Organizational Leadership

• Track and analyze maintenance and project performance metrics.
• Prepare operational reports for senior leadership.
• Support long‑range capital planning and asset management initiatives.
• Collaborate closely with Property Management, Real Estate Development, and Finance teams.

Requirements

Required Qualifications

Education & Experience

• High School Diploma or GED required.
• Minimum 7 years of experience in construction, facilities maintenance, building operations, or related trades.
• Minimum 3 years of supervisory or leadership experience managing maintenance teams, crews, or subcontractors.
• Demonstrated hands‑on experience in multiple trades including carpentry, drywall, painting, flooring, plumbing, and basic electrical work.
• Valid driver's license with an insurable driving record.

Knowledge & Skills

• Strong understanding of HVAC, plumbing, electrical, roofing, carpentry, masonry, and life‑safety systems.
• Ability to read construction plans, scopes of work, and specifications.
• Experience with maintenance/work order software such as AppFolio, Yardi, MRI, Buildium, or similar platforms.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Trade certification, apprenticeship, or vocational training.
• Experience in affordable housing, multifamily residential, or nonprofit facilities.
• Experience managing rehabilitation, renovation, or capital improvement projects.
• Familiarity with HUD, PHFA, HQS, or NSPIRE inspection standards.
• OSHA 30 Certification preferred.
• EPA 608 Certification preferred.
• CPR/First Aid Certification preferred.
• Bilingual English/Spanish strongly preferred.

Required Clearances

Candidates must be able to obtain and maintain:

• Pennsylvania Child Abuse Clearance
• Pennsylvania Criminal History Clearance
• FBI Fingerprint Clearance
• National Sex Offender Registry Clearance
• Health Assessment and TB Screening Requirements

Why Join Xiente?

• Mission‑driven organization serving Philadelphia communities
• Opportunity to lead meaningful housing and facilities projects
• Collaborative and supportive work environment
• Direct impact on affordable housing and community development initiatives
• Growth and leadership opportunities within an expanding organization

Xiente is an Equal Opportunity Employer committed to diversity, equity, and inclusion. [Manager_Ma...ruction_JD | PDF]

Indeed Salary Range Recommendation: $75,000 - $95,000 annually, depending on experience, certifications, and affordable housing/property maintenance background