Manager of Facilities

Nhcoregon; Portland (OR); On-site; USD 65,000 - 95,000; Full time

Job summary

Nhcoregon seeks a Facilities Manager to oversee daily operations across clinic and administrative sites in Portland, OR. You will ensure a safe, compliant environment that supports high-quality patient care and reliable infrastructure.

Responsibilities include managing preventive maintenance via CMMS, space planning, vendor contracts, and safety/OSHA programs, while coordinating with leadership, IT, and external partners to maintain efficient operations.

Qualifications

• AA degree or equivalent in facilities, safety, or related field.
• 2+ years of facilities management experience.
• Experience with multi-site operations preferred.

Responsibilities

• Oversee daily facility operations for all clinic and administrative locations.
• Manage preventive maintenance schedules and asset tracking via CMMS.
• Coordinate space planning, clinic refreshes, and small capital projects.
• Conduct safety rounds, inspections, and ensure infection-control requirements.
• Support OSHA compliance and emergency preparedness.
• Collaborate with leadership, IT, and vendors to maintain operations.

Skills

Facilities management

Vendor management

Safety compliance

Project coordination

Communication

Education

AA degree or related field

Tools

CMMS

Job description

The Facilities Manager oversees the daily operation, maintenance, and reliability of all clinic and administrative facilities within the organization. This role ensures a safe, functional, and compliant environment that supports high-quality patient care. In addition to core facilities responsibilities, the Facilities Manager provides support for organizational safety programs, including OSHA compliance, safety rounds, and emergency preparedness. The Facilities Manager partners closely with Clinic Leadership, Quality, IT, and external vendors to maintain efficient operations across multiple sites.

Essential Job Duties

• Oversee daily facility operations for all clinic and administrative locations.
• Manage preventive maintenance schedules, work orders, and asset tracking through the CMMS.
• Manage and oversee space planning, clinic refreshes, and small capital projects.
• Conduct routine facility inspections to ensure safety, cleanliness, and functionality.
• Maintain documentation for inspections, warranties, and service records.
• Vendor & Contract Management – Manage vendor activities, ensuring work meets quality, safety, and regulatory standards.
• Ensure the scope of work is managed, and project timelines and budgets are on track.
• Ensure contractors follow infection-control risk assessment (ICRA) requirements during construction or repairs.
• Track contracts, warranties, and recurring services schedules.
• Safety Program Support – Assist with OSHA compliance activities, including hazard identification and corrective actions; participate in safety rounds and environmental walkthroughs with Clinic Leadership; support maintenance of life-safety systems (fire extinguishers, emergency lighting, eyewash stations); help track facility-related safety incidents and follow up on corrective actions; provide input on safety policies and procedures related to facility operations.
• Emergency Preparedness Support – Assist with implementation of the Emergency Operations Plan (EOP); support drills (fire, evacuation, disaster response) and ensure facility-related components are functional; maintain emergency supplies, generator readiness checks, and facility response procedures; coordinate with leadership during outages, severe weather, or facility disruptions.
• Administrative & Communication Responsibilities – Maintain facilities-related policies, procedures, and documentation; provide timely communication regarding outages, repairs, safety issues, and project updates; assist in the administration of insurance policies relating to Facilities; support onboarding and training for staff on facility use, safety basics, and emergency procedures; collaborate with cross-functional teams to support operational continuity.

Qualifications

• Associate’s degree (AA) in Facilities, Business Administration, Safety, Construction Management, or a related field; equivalent combination of education and experience may be considered.
• 2+ years of experience in facilities management, building maintenance, or a related field is required.
• Experience supporting multi-site operations is preferred.