Manager of Donor Engagements, Events

Philadelphia Museum of Art; Philadelphia (Philadelphia County); On-site; USD 53,000 - 64,000; Full time

Benefits offered by this job

Free general admission for you and IMD

Discounted guest tickets

Discounts on memberships

Staff tours and curator conversations

Discounts at restaurant, cafés, and馆

Comprehensive benefits package

Job summary

The Philadelphia Museum of Art seeks an experienced Manager of Donor Engagement, Events to plan and manage high-profile exhibitions openings and stewardship events. You will oversee a portfolio of events aligned with institutional goals, partnering with the Director of Donor Engagement and the Advancement team.

Responsibilities include calendar maintenance, budget oversight, and ensuring confidential donor communications. A background in arts philanthropy and CRM familiarity are highly valued.

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience in engagement events and donor communication.
• Strong writing and organization skills; confidentiality essential.
• Knowledge of CRM and event management tools is preferred.

Responsibilities

• Plan and manage high-profile events and openings to support donor engagement.
• Oversee calendar, budgets, and coordination with Advancement team.
• Ensure seamless execution of revenue-related events and stewardship activities.

Skills

Communication

Donor relations

Organizational skills

Interpersonal skills

Writing ability

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Raiser’s Edge

Campaign Monitor

Zkipster

Microsoft Office

Job description

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute

The Manager of Donor Engagement, Events plans and manages all aspects of special events for the institution including Special Exhibition Openings, and major Stewardship Events. Under the guidance of the Director of Donor Engagement, the Manager of Donor Engagement, Events will oversee a portfolio of high-profile events that support institutional goals of the museum.

Specifically, you will:

• Oversee all aspects of special exhibition and installations openings, including but not limited to:
  • Large-scale, high-profile events, such as major installation openings, as part of strategic institutional initiatives and donor stewardship.
  • Special exhibition openings.
  • Intimate stewardship events related to gallery dedications and special installations.
• Oversee all aspects of events with revenue goals such Collab DEA and potential fundraisers.
• In partnership with the Director of Donor Engagement, support a comprehensive donor engagement program and all programs and events as determined by the Advancement team.
• In tandem with the Director of Donor Engagement, maintain a comprehensive calendar which reflects all programming and activities in all constituencies.
• In partnership with the Director of Donor Engagement, manage budget specific events withing the Donor Engagement budget, ensuring timely planning and reconciliation while maintaining fiscal responsibility.
• Perform other duties as assigned.

• Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Your background and experience include:

• Progressive experience in engagement events and programs, preferably in an arts, cultural, or education setting.
• Previous experience in managing large-scale events (preferred).
• Exceptional communication skills.
• Experience in direct donor/constituent communication.
• Strong organizational, interpersonal, writing, and time management skills; attention to detail; and the ability to respect and maintain confidentiality.
• Knowledge of the arts and cultural philanthropy landscape (preferred).
• Proficiency in Microsoft Office programs.
• Familiarity with CRM, Email Management, and Event Managements Systems (such as Raiser’s Edge, Campaign Monitor, and Zkipster.
• Bachelor’s degree or equivalent experience.

Position and Compensation Details

• The salary for this position is $58,350.
• This position is Full-Time, Exempt, and 35 hours per week.
• This position is part of the AFSCME Local 397 bargaining unit.
• This position reports to Director of Donor Engagement
• Physical requirements:
  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus. Able to provide occasional physical tasks including climbing ladders and lifting boxes (no more than 30 lbs.).
• Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Institutional Requirements

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
• Maintains confidentiality.
• Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores

We offer a comprehensive benefits package for employees including:

• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure.