Manager of Clinical Education

Western University; Pomona (CA); On-site; USD 68,000 - 83,000; Full time

Job summary

Western University of Health Sciences in Pomona, CA seeks a Manager of Clinical Education within the College of Veterinary Medicine. The role serves as the primary administrative and operational point of contact for the department's clinical education activities and supports the DVM Year 3 and Year 4 curricula.

You will supervise Year 3 and 4 rotation coordinators, oversee enrollment of preceptors and training sites, and collaborate with Directors, Clinical Relations, Academic Affairs, Student

Qualifications

• Bachelor's degree required; equivalent combinations considered.
• Three or more years of administrative experience.
• Two years of experience in a medical environment.
• Two years of experience in an academic setting.
• Master's degree preferred.

Responsibilities

• Supervise and evaluate rotation coordinators; oversee scheduling and communications.
• Set operational priorities; resolve problems; improve procedures.
• Lead regular team meetings; coordinate across Year 3/4 and Clinical Relations.
• Collaborate with external partners; maintain site capacity and affiliations.
• Support accreditation compliance and educational operations.

Skills

Leadership

Organization

Communication

Problem-solving

Education operations

MS Office

Data reporting

Confidentiality

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Academic management systems

Databases

Job description

Posting Number: A01075

Campus: Western University Campus-Pomona, CA

Department: 1701-College of Veterinary Medicine

Classification Pay Scale

In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale

Minimum: $75,506.54 Annually

Maximum: $75,506.54 Annually

Job Summary

In collaboration with the Chair of the Department of Clinical Sciences, the Manager of Clinical Education serves as the primary administrative and operational point of contact for the department's clinical education activities. The Manager oversees administrative operations supporting the DVM Year 3 and Year 4 clinical curricula and related second-year preparation, working closely with the Year 3 and Year 4 Directors, Clinical Relations, Academic Affairs, Student Affairs, and external clinical partners.

The Manager directly supervises the Year 3 and Year 4 Rotation Coordinators and Clinical Relations Coordinator, assigning and prioritizing work, monitoring completion and quality, and promoting effective communication, consistent processes, and continuous improvement. The Manager also supports the development, enrollment, and retention of clinical preceptors and training sites.

Knowledge, Skills And Abilities

Individuals must possess the knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Demonstrated leadership and supervisory skills, including delegation, coaching, staff development, performance monitoring, and accountability.
• Strong organization and project management skills; ability to prioritize competing demands, anticipate needs, meet deadlines, and improve workflows.
• Excellent written and verbal communication, collaboration, and relationship management with faculty, staff, students, preceptors, and external partners.
• Independent problem-solving, sound judgment, initiative, adaptability, and appropriate escalation of complex issues.
• Knowledge of, or ability to learn, academic and clinical education operations, scheduling, student assessments, institutional policies, and accreditation requirements.
• Proficiency with Microsoft Office (especially Excel, Word, and Outlook), academic management systems, databases, and data analysis and reporting.
• Professionalism, discretion, attention to detail, and appropriate confidentiality of student, personnel, and institutional information.
• Demonstrate a commitment to working in an organization that values and promotes humanism.
• Individuals must be able to perform the essential functions of the position, with or without reasonable accommodation.

Education

Required Qualifications

• Bachelor's degree (BA or BS); an equivalent combination of education, training, and experience may be considered.

Experience

• Three or more years of administrative experience.
• Two years of experience in a medical environment.
• Two years of experience in an academic setting.

Education

Preferred Qualifications

• Master's degree preferred.

Posting Date: 11/04/2026

Closing Date: 11/04/2027

Essential Job Duties

• Supervise, train, mentor, and evaluate the Rotation and Clinical Relations Coordinators; delegate and monitor assignments, ensure accountability, and oversee scheduling, on-campus programming, and communications.
• Set operational priorities and coordinate staff workloads; independently anticipate needs, resolve problems, and develop, document, evaluate, and improve departmental procedures and protocols to support students, faculty, and clinical partners.
• Lead regular team meetings and coordinate across the Year 3, Year 4, and Clinical Relations offices and other stakeholders to align schedules, deadlines, accreditation requirements, and service standards.
• Collaborate with Clinical Relations and external partners to maintain clinical-site capacity and preceptor relationships; oversee site enrollment documentation and affiliation agreements, distribution of rotation materials, resolution of site/student scheduling issues, and implementation of approved CDHP accommodations.
• Work with the Year 3 and Year 4 Directors to coordinate educational operations, maintain accurate academic tasks, schedules, records, and databases, and support timely delivery of the clinical curricula.
• Oversee timely collection and monitoring of student, faculty, and preceptor evaluations; collaborate with the Office of Outcomes on clinical-site evaluations and provide relevant findings and reports to academic leadership.
• Support the Department Chair with AVMA Council on Education and university accreditation compliance, clinical-education documentation, operational reporting, and assigned departmental initiatives.
• Oversee the second-year clinical education preparation cycle, including Year 3 calendar and rotation-schema review, capacity planning, schedule optimization, preview days, and student onboarding.
• Assess academic technologies and student satisfaction; prepare accurate operational and effectiveness reports and recommend improvements.
• Perform other clinical education operational responsibilities as assigned.
• The University/College reserves the right to add or change duties at any time.