Manager of Building & Facilities

https:/www.scheurer.org/careers/; Kentucky; On-site; USD 70,000 - 90,000; Full time

Job summary

The University Facilities Department is seeking a Manager of Building & Facilities in Kentucky to oversee the operations of the Interdisciplinary Science & Engineering Building. This role is vital for maintaining efficient and reliable building systems that support advanced research.

Ideal candidates should have a Bachelor's degree and 5+ years of experience in facilities management. Key responsibilities include daily operations management, emergency response, and collaboration with various departments. Strong communication skills and problem-solving abilities are essential.

This position also entails physical demands and a commitment to safety and compliance within the facilities.

Qualifications

• 5 years of related experience required with Bachelor’s degree or 10 years with High School education.
• High School education required; Bachelor's preferred in engineering or facilities management.

Responsibilities

• Oversee daily operations of the Interdisciplinary Science & Engineering Building.
• Manage maintenance and lifecycle activities for building systems.
• Support capital renewal and renovation projects.
• Work closely with skilled trades workers and contractors.
• Support activation of renovated laboratory spaces.
• Provide advanced troubleshooting for building systems.
• Utilize diagnostic instruments to document equipment performance.

Skills

Strong communication and organizational skills

Innovative problem-solving skills

Knowledge of centrifugal machinery

Knowledge of hydronic and steam design

Writing skills for reports

Knowledge of accounting and budgeting

Proficiency in Visio and Adobe

Data analytics and statistical skills

Ability to review documentation for accuracy

Demonstrated history of student support

Willingness to learn AI

Education

High School education required

Bachelor’s degree preferred

Tools

Visio

Adobe Creative Suite

Excel

Job description

Position Objective

Working under general direction of the Assistant Director of Facilities Engineering, the Manager of Building & Facilities (Manager) is responsible for the startup support, day-to-day operational management, and long-term reliability of the state‑of‑the‑art Interdisciplinary Science & Engineering Building (ISEB). The position serves as the primary facilities and operations lead for the ISEB, ensuring safe, efficient, compliant, and reliable operation of mission‑critical building systems supporting advanced research laboratories. The Manager acts as the central point of contact for researchers, Environmental Health & Safety (EHS), research administration, contractors, zone skilled trades workers, custodial supervisors, and all relevant external service providers.

Essential Functions

• Serve as the primary facilities manager for the ISEB, overseeing daily operations that support research laboratories and core facilities. Ensure the safe, efficient, compliant, and reliable operation of building systems; coordinate with Environmental Health & Safety and Research Administration; maintain building‑specific operating procedures and documentation. (25%)
• Manage maintenance and lifecycle activities for all building systems by administering preventive maintenance programs through the CMMS, monitoring BAS to maintain stable research environments, and coordinating responses to emergencies and planned or unplanned system outages. (25%)
• Support capital renewal and renovation projects through participation in design reviews and construction coordination, standards compliance, assisting with commissioning and acceptance activities, and coordinating service contracts and warranties to ensure long‑term system performance and reliability. (15%)
• Work closely with zone skilled trades workers and contracted service providers; assist with operating budget development, cost tracking, and fiscal accountability to support efficient and reliable building operations. (10%)
• Support activation of renovated laboratory spaces by coordinating readiness checklists and system turnover, leading CMMS asset setup, and conducting post‑occupancy reviews to ensure systems are fully operational and supported for long‑term use. (10%)
• Provide advanced technical troubleshooting and failure analysis for complex building and laboratory systems; assist with triage and response to equipment failures, collaborate with zone skilled trades workers to resolve persistent or difficult‑to‑diagnose issues, and support long‑term system reliability. (8%)
• Utilize advanced diagnostic instrumentation to verify system performance and compliance, document equipment failures and system conditions, and prepare technical reports on equipment performance, ventilation conditions, and code and standards compliance to support informed decision‑making and continuous improvement. (7%)

Nonessential Functions

• Perform other duties as assigned (<1%)

Contacts

Department: Regular contact with Assistant Director for Facilities Engineering to discuss priorities and operational difficulties requiring resolution. Frequent contact with Facilities Coordinators and zone skilled trades workers regarding problematic equipment and failures. Frequent contact with project managers in Planning, Design, and Construction regarding upcoming, ongoing, and recently completed projects.

University: Occasional contact with facilities management within schools with regards to documentation of existing conditions and needs. Occasional contact with departmental administration and faculty involving the resolution of specific problems or urgent projects.

External: Regular contact with vendors, contractors, and manufacturers.

Students: Infrequent contact with students.

Supervisory Responsibility

No director supervision

Qualifications

Education/Certifications: High School education required. Bachelor’s degree preferred. Preferred disciplines: engineering, facilities management, construction management or related field. Preferred certifications: CEFP, CFM, PMP, CxA or similar.

Experience: 5 years of related experience required with Bachelor’s degree or 10 years of related experience required with High School education.

Required Skills

• Strong communication and organizational skills
• Innovative problem‑solving and trouble‑shooting skills to creatively improve and maintain the University built environment
• Knowledge of centrifugal machinery (pumps, fans) preferred
• Knowledge of hydronic and steam design and operation principles preferred
• Writing skills for drafting both short and long reports regarding equipment needs, standards, energy consumption, project status and deficiencies, etc.
• Knowledge of accounting, budgeting, and calculations regarding payback and total cost (and energy) of ownership
• Proficiency with a variety of software such as Visio, Adobe Creative Suite, etc. in addition to typical office software (Word, Excel, etc.)
• Skills with data analytics, plots, regressions, statistical analyses, and the ability to clearly present complex datasets to effectively drive informed decision‑making processes
• Ability to closely review both drawings and other forms of documentation for accuracy, adherence to best design practices, constructability, efficiency (cost and energy), and other relevant figures of merit, to technically verify the correctness of design parameters. Ability to closely review installation and operation documentation for various pieces of equipment.
• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
• Ability to meet consistent attendance
• Ability to interact with colleagues, supervisors, and customers face to face
• Willingness to learn and utilize Artificial Intelligence (AI)

Working Conditions

Occasional lifting of up to 75 lbs. Must be physically capable of reaching any area of facility to inspect jobs, including confined spaces (manholes, tunnels, ditches, etc.), roofs and catwalks; this may involve frequent bending, stooping, stretching, crawling, and climbing. Work may be outdoors at times, or be located in noisy, hot, wet, dusty or dirty environments. Personal Protective Equipment may be required and provided to limit exposure to hazards. Extended and/or variable working hours may be required, either due to planned or emergency work. This position is classified as “essential,” meaning in some weather events, emergency or other defined time period, this staff position may be required to report to work even when the University is closed to other staff.