Manager of Benefits and Leave of Absence

Proliance Surgeons; Charlotte (NC); Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health coverage

401k with match

Profit sharing

PTO

Job summary

Proliance Surgeons seeks a Manager of Benefits and Leave of Absence to operationalize benefits and LOA programs, ensure compliance, and enhance the teammate experience. You will oversee health and welfare benefits, retirement education and operations, PTO and LOA, vendor management, and complex case resolution, while using data to inform decisions.

The role reports to the VP of HR and partners with HR leadership to align benefits with talent objectives, including recruitment and retention.

Responsibilities

• Design and execute a comprehensive benefit and leave strategy aligned with organizational goals.
• Lead the strategy, design, administration and continuous improvement of all benefits programs and leave of absence programs.
• Serve as subject matter expert on complex benefits and leave issues; provide guidance on escalated cases.
• Oversee vendor relationships for benefits and leave administration; manage performance and contracts.
• Oversee medical, dental, vision, life, disability, AD&D, PTO, and voluntary benefits.
• Drive holistic wellness solutions to improve member health and plan performance.
• Increase participation in EAP programs to improve employee wellness.
• Drive open enrollments for multiple entities (Proliance, JVs, future clients).
• Create and implement education programs related to retirement programs, including profit sharing and match.
• Oversee eligibility and audits around 401K match and profit sharing programs.
• Partner with finance on audits and reconciliations of benefit programs including HSA/FSA, annual 401k audit, and payroll audits.
• File 5500s and other regulatory filings for plans.
• Partner with HRIS, Payroll and Finance to ensure accurate benefits and leave administration and data integrity.
• Lead compliance efforts related to benefits and leave programs, including ERISA, COBRA, HIPAA, FMLA, ADA, and WA-specific requirements.
• Develop and analyze benefits data and utilization to inform strategy and manage costs.
• Design and deliver clear communication strategies to improve understanding and utilization of benefits and leave programs.
• Partner with Talent, HRBPs, and leadership to support recruitment, retention and teammate experience.
• Drive process improvements and change management related to benefits and leave programs.

Job description

At Proliance Surgeons our patients come from all walks of life - and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered. We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!

Position Summary

The Manager of Benefits and Leave of Absence is responsible for operationalizing the organization’s benefits and leave programs, ensuring compliance, and a strong teammate experience. This role oversees day-to-day health and welfare benefits, retirement education and operations, PTO, and LOA functions, including vendor management, plan design, administration, and complex case resolution, while leveraging data and analytics to inform decision-making and optimize program effectiveness. As a key member of the HR leadership team, this role partners closely with the VP of Human Resources and Chief People Officer and cross-functional leaders to align benefits and leave strategies with broader talent objectives, including recruitment, retention, engagement, and total rewards. The Manager serves as a subject matter expert and consultative partner, providing guidance on complex compliance matters and supporting organizational initiatives related to workforce planning and employee experience. This leader also provides coaching and mentorship to HR team members, helping to elevate capabilities across benefits, leave administration, and HR operations. The role will report directly to the Vice President of Human Resources and has Associate Business Partner team members reporting to them.

Schedule

1.0 FTE, Monday - Friday.

This position will begin as a 6-month contract, with the potential for conversion to a permanent position based on business-needs and individual performance.

The position remote and during the 6-month Contract period, applicants may reside in: WA, FL, NC, AZ, ID, OH, OR, TN, TX, or RI. If converted to a permanent position, applicant must relocate or live in WA State.

Key Duties and Responsibilities

• Partner with the VP of Human Resources and Executive leadership to design and execute a comprehensive benefit and leave of absence strategy aligned with organizational goals, workforce needs, and the evolving healthcare landscape.
• Lead, in partnership with Executive leadership; the strategy, design, administration, and continuous improvement of all benefits programs (health, welfare, retirement, wellness, PTO) and leave of absence programs (FMLA, ADA, state leaves, and company policies), ensuring a balance of compliance, cost-effectiveness, and teammate experience.
• Serve as the organization’s subject matter expert on complex benefits and leave issues; provide guidance and resolution on escalated, sensitive, and high-risk cases.
• Oversee vendor relationships for benefits and leave administration (e.g., carriers, brokers, third-participant administrators), including performance management, contract negotiations, and service delivery optimization.
• Oversee our medical, dental, vision, life, disability, AD&D, PTO, and voluntary health and welfare benefits.
• Drive holistic wellness solutions that improve the health of our members and improve self-insured plan performance.
• Increase participation in our EAP programs in an effort to improve employee wellness.
• Drive open enrollments for multiple entities (Proliance, JVs, future clients).
• Create and implement comprehensive education programs related to our retirement programs, particularly related to profit sharing and match.
• Oversee the eligibility and audits around our 401K match and profit sharing programs.
• Partner with finance on the audits and reconciliations of benefit programs including HSA / FSA, annual 401k audit, and bi-weekly payroll audits.
• File 5500s and other regulatory filings for plans.
• Partner closely with HRIS vendor, Payroll, and Finance to ensure accurate benefits and leave administration, reporting, integrations, and audits; identify and implement system enhancements to improve efficiency and data integrity.
• Lead compliance efforts related to benefits and leave programs, ensuring adherence to federal, state, and local regulations (including ERISA, COBRA, HIPAA, FMLA, ADA, and Washington state-specific requirements).
• Develop and analyze benefits and leave data, trends, and utilization to inform strategy, manage costs, and identify opportunities for program enhancements and risk mitigation.
• Design and deliver clear, effective communication strategies to improve teammate understanding, engagement, and utilization of benefits and leave programs.
• Partner with Talent, HR Business Partners, and leadership to ensure benefits and leave programs support recruitment, retention, and overall teammate experience.
• Drive process improvements and lead change management initiatives related to benefits and leave programs, including system implementations, policy updates, and best practice adoption.