Manager of Benefits and Leave of Absence

Proliance Surgeons; Austin (TX); Remote; USD 110,000 - 170,000; Full time

Benefits offered by this job

Health coverage

401k with match

PTO

Profit sharing

Job summary

Proliance Surgeons seeks a Manager of Benefits and Leave of Absence to operationalize our benefit and LOA programs, ensure compliance, and deliver a strong teammate experience. You will manage health and welfare benefits, PTO, and retirement education, including vendor management and data-driven decision making.

Reporting to the VP of Human Resources, you will partner with HR leaders to align benefit strategies with talent goals, oversee audits and filings, and lead change management across

Qualifications

• Oversee health and welfare benefits programs including LOA oversight.
• Lead design, administration and ongoing improvement of benefits and LOA.
• Ensure compliance with ERISA, FMLA, HIPAA, and related laws.
• Collaborate with Finance and HRIS for audits, reporting, and data integrity.

Responsibilities

• Design and execute a comprehensive benefits and LOA strategy aligned with organizational goals.
• Lead administration and continuous improvement of all benefits programs and LOA.
• Serve as SME on complex benefits issues and resolve high-risk cases.
• Oversee vendor relationships, negotiations, performance, and service delivery.
• Oversee medical, dental, vision, life, disability, PTO, and voluntary benefits.
• Drive wellness programs and improve self-insured plan performance.
• Increase participation in EAP programs and open enrollments for multiple entities.
• Educate employees on retirement programs including profit sharing and match.
• Oversee 401(k) match eligibility and annual audits.
• Partner with Finance on audits and reconciliations of benefit programs.
• File 5500s and other regulatory filings for plans.
• Collaborate with HRIS, Payroll, and Finance on systems, reports, and audits.
• Lead compliance with ERISA, COBRA, HIPAA, FMLA, ADA, and WA state requirements.
• Analyze benefits data to inform strategy, costs, and risk mitigation.
• Design clear communication strategies to improve understanding and utilization.
• Partner with Talent and leadership to support recruitment and retention.
• Drive process improvements and change management for benefits and LOA.

Skills

Benefits strategy

Leave of absence

Vendor management

Regulatory compliance

Data analytics

Employee communications

ERISA knowledge

FMLA expertise

Tools

HRIS

Payroll systems

Benefits platforms

Job description

At Proliance Surgeons our patients come from all walks of life - and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered. We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!

Position Summary

The Manager of Benefits and Leave of Absence is responsible for operationalizing the organization’s benefits and leave programs, ensuring compliance, and a strong teammate experience. This role oversees day-to-day health and welfare benefits, retirement education and operations, PTO, and LOA functions, including vendor management, plan design, administration, and complex case resolution, while leveraging data and analytics to inform decision-making and optimize program effectiveness. As a key member of the HR leadership team, this role partners closely with the VP of Human Resources and Chief People Officer and cross-functional leaders to align benefits and leave strategies with broader talent objectives, including recruitment, retention, engagement, and total rewards. The Manager serves as a subject matter expert and consultative partner, providing guidance on complex compliance matters and supporting organizational initiatives related to workforce planning and employee experience. This leader also provides coaching and mentorship to HR team members, helping to elevate capabilities across benefits, leave administration, and HR operations. The role will report directly to the Vice President of Human Resources and has Associate Business Partner team members reporting to them.

Schedule

1.0 FTE, Monday - Friday.

This position will begin as a 6-month contract, with the potential for conversion to a permanent position based on business-needs and individual performance.

The position remote and during the 6-month Contract period, applicants may reside in: WA, FL, NC, AZ, ID, OH, OR, TN, TX, or RI. If converted to a permanent position, applicant must relocate or live in WA State.

Key Duties and Responsibilities

• Partner with the VP of Human Resources and Executive leadership to design and execute a comprehensive benefit and leave of absence strategy aligned with organizational goals, workforce needs, and the evolving healthcare landscape.
• Lead, in partnership with Executive leadership; the strategy, design, administration, and continuous improvement of all benefits programs (health, welfare, retirement, wellness, PTO) and leave of absence programs (FMLA, ADA, state leaves, and company policies), ensuring a balance of compliance, cost-effectiveness, and teammate experience.
• Serve as the organization’s subject matter expert on complex benefits and leave issues; provide guidance and resolution on escalated, sensitive, and high-risk cases.
• Oversee vendor relationships for benefits and leave administration (e.g., carriers, brokers, third-participant administrators), including performance management, contract negotiations, and service delivery optimization.
• Oversee our medical, dental, vision, life, disability, AD&D, PTO, and voluntary health and welfare benefits.
• Drive holistic wellness solutions that improve the health of our members and improve self-insured plan performance.
• Increase participation in our EAP programs in an effort to improve employee wellness.
• Drive open enrollments for multiple entities (Proliance, JVs, future clients).
• Create and implement comprehensive education programs related to our retirement programs, particularly related to profit sharing and match.
• Oversee the eligibility and audits around our 401K match and profit sharing programs.
• Partner with finance on the audits and reconciliations of benefit programs including HSA / FSA, annual 401k audit, and bi-weekly payroll audits.
• File 5500s and other regulatory filings for plans.
• Partner closely with HRIS vendor, Payroll, and Finance to ensure accurate benefits and leave administration, reporting, integrations, and audits; identify and implement system enhancements to improve efficiency and data integrity.
• Lead compliance efforts related to benefits and leave programs, ensuring adherence to federal, state, and local regulations (including ERISA, COBRA, HIPAA, FMLA, ADA, and Washington state-specific requirements).
• Develop and analyze benefits and leave data, trends, and utilization to inform strategy, manage costs, and identify opportunities for program enhancements and risk mitigation.
• Design and deliver clear, effective communication strategies to improve teammate understanding, engagement, and utilization of benefits and leave programs.
• Partner with Talent, HR Business Partners, and leadership to ensure benefits and leave programs support recruitment, retention, and overall teammate experience.
• Drive process improvements and lead change management initiatives related to benefits and leave programs, including system implementations, policy updates, and best practice adoption.