Manager of Advancement & Events

Archspm; Minneapolis (MN); Hybrid; USD 42,000 - 70,000; Full time

Job summary

Archspm in Minnesota seeks an Advancement Administrator who blends program execution, donor stewardship, and event management to keep the advancement office running. Responsibilities include the annual scholarship appeal, donor acknowledgments, alumni communications, and coordinating fundraising and community events with volunteers.

You will work with parish and school staff to plan events such as SeptemberFest, Jogathon, and Gala, manage timelines and budgets, recruit volunteers, and prepare

Responsibilities

• Support annual scholarship and fund appeals with donor communications
• Coordinate donor stewardship and alumni communications
• Plan and manage school and parish fundraising events
• Lead event timelines, budgets, registrations, and vendors
• Recruit, coordinate, and collaborate with volunteers
• Coordinate event communications and promotional materials
• Evaluate event outcomes and suggest improvements
• Support donor cultivation receptions and recognition events

Skills

Event coordination

Donor relations

Volunteer coordination

Communications

Job description

Position Summary

This role combines program execution, donor stewardship, and event management. It carries the day-to-day work that keeps the advancement office running: the annual scholarship appeal, donor acknowledgments and stewardship communications, alumni communications, and all fundraising and community events.

Key Responsibilities

Advancement Committee

• Visibility at school and parish events


• Coordinate Advancement Committee meetings, materials, and follow-up in partnership with the Parish Administrator and volunteer committee chairs


• Coordinate regular advancement team meetings to align parish and school leadership and advancement team goals


• Support committee-led initiatives, events, and fundraising activities

Events

• Coordinate fundraising events, including sponsorships and logistics
  
  
  
  • SeptemberFest
  
  
  • Jogathon
  
  
  • Trivia Night
  
  
  • Dancing with the Annunciation Stars
  
  
  • Auction
  
  
  • Annual Golf Tournament
  
  
  
  


• Manage event timelines, budgets, registrations, and vendor relationships


• Recruit, coordinate, and collaborate with volunteers, including Annunciation Parent Organization


• Collaborate with school and parish staff on community events


• Support donor cultivation receptions and recognition events


• Coordinate event communications and promotional materials


• Evaluate event outcomes and recommend improvements

Fundraising

• Coordinate the annual Help-a-Student Scholarship and Annual Fund Appeals


• Lead parish annual stewardship campaign


• Prepare appeal materials and donor communications


• Track campaign performance


• Prepare scholarship stewardship reports

Donor Stewardship

• Write and manage gift acknowledgments


• Assist with donor recognition


• Prepare stewardship communications and impact reports


• Maintain donor database records