Manager of Administration

UCSF Health; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

UCSF Health is seeking a Manager of Administration for the Fein Memory and Aging Center. You will oversee financial, HR, contracts, grants, and space management, reporting to the MAC Director and coordinating with multiple teams to support center-wide initiatives.

You will mentor staff, standardize processes, and partner with UCSF administrative units to ensure compliant and high‑quality service delivery, while promoting efficiency and consistency across the center.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Excellent ability to establish metrics for the MAC and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; HR and risk management; accounting and payroll.
• Excellent financial budgeting, forecasting, and project planning skills.
• Strong collaboration and conflict management abilities.
• Strong interpersonal skills to lead, motivate and deliver high standards of customer service.
• Strong written communication and public presentation skills; robust project management skills.
• 6+ years of related experience and 3+ years of managerial experience.

Responsibilities

• Lead MAC’s financial, HR, contracts, grants, and space management functions.
• Coordinate cross‑functional activities and standardize administrative processes.
• Mentor staff and collaborate with institutional units to meet center goals.
• Supervise a small team of administrative staff.
• Ensure compliance, efficiency and high quality service across admin operations.

Skills

Budgeting & forecasting

Project management

Leadership

Communication

Policy & compliance

Conflict management

Interpersonal skills

Strategic planning

Public speaking

Collaboration

Education

Bachelor's degree

Master’s degree

Tools

Excel

Word

PowerPoint

Job description

Job Description

The Edward and Pearl Fein Memory and Aging Center (MAC) is the largest division in the Department of Neurology led by the Division Director, Behavioral Neurologist Dr. Bruce Miller. The MAC is a world‑class center engaged in a wide range of clinical and basic research programs, educational programs, and clinical services for patients with brain health concerns. The MAC has over 300 employees and more than 50 faculty who provide UC Health clinical care services, conduct biomedical, observational, therapeutic clinical trials, basic science research, and supportive care trials to improve the quality of life for persons living with dementia, and provide prevention and behavioral interventions for healthy agers.

Department Description

The MAC is funded through a range of sources with a strong portfolio of National Institute of Health federal grants. In addition, the MAC investigators are recipients of state grants, clinical trials, private grants, clinical service revenues, and philanthropy. The annual budget in 2025/26 is approximately $100M. The MAC is an NIA‑designated Alzheimer’s Disease Research Center (ADRC) working to translate research science into improved diagnosis, therapeutics, and care for people with dementia due to Alzheimer’s disease and related diseases, as well as to find novel treatments or prevention. The MAC specializes in Mild Cognitive Impairments, Alzheimer’s Disease, Frontotemporal dementia, and other neurodegenerative diseases. The MAC offers several training programs including the Global Brain Health Institute (with 15 GBHI fellows a year from around the world) and a certified Behavioral Neurology Training Program (with up to 8 fellows annually). Many of these learners combine creative work and evidence‑based research to improve our understanding of the experience of people with dementia and their caregivers, and to provide opportunities to amplify narratives, change perceptions and stigma, communicate scientific findings, and generate possibilities for community engagement and systemic transformation. Arts and creativity are key to enhancing brain health as we age, and artists help us to see the world in new ways and to communicate that vision. The MAC’s arts initiatives are growing with public health and community partnerships through the Global Brain Health Institute (GBHI), Community Outreach Program (COP), and investigator grants.

Job Summary

The Manager of Administration (MoA) will be responsible for the central administrative operations of the Fein Memory and Aging Center (MAC). The MoA will report to the MAC Director and will work closely with MAC faculty and staff, as well as administrative staff and leadership from the Department of Neurology and UCSF administrative units, to support and achieve administrative objectives and requirements with a focus on the financial, human resources, contracts and grants, and space and office management responsibilities. The MoA will coordinate activities of staff from multiple distinct teams with varying reporting relationships to support center‑wide initiatives, programs, and activities. As needed, the MoA will support faculty‑, lab‑, core‑ and project‑specific administrative activities with an emphasis on promoting standardization and consistency in the delivery of administrative services from MAC, departmental, and institutional service units. The MoA will directly supervise a small team of administrative staff.

Responsibilities

The Manager of Administration will lead the MAC’s financial, human resources, contracts, grants, and space and office management functions, ensuring compliance, efficiency, and high quality service. The MoA will coordinate cross‑functional activities, standardize administrative processes, mentor staff, and collaborate with institutional units to meet the center’s goals.

Qualifications

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Excellent ability to establish metrics for Memory and Aging Center and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent financial budgeting, forecasting, and project planning skills.
• Very strong skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Very strong interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Very strong written communication and public presentation skills. Very strong project management skills. Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. Broad knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
• Minimum 6+ years of related experience and 3+ years of manager experience.

Preferred Qualifications

• Master’s degree in related area.
• Thorough knowledge of common organization‑specific and other computer application programs, including Excel, Word, Powerpoint.
• For clinical research management: Extensive experience with research program development, good clinical practices, protocol development, participant recruitment and retention, and site monitoring. Thorough familiarity with the following: Office of Management and Budget (OMB) Circular A‑21, (Cost Principles for Educational Institutions); OMB Circular A‑110 (Administrative Requirements for Grants and Agreements); OMB Circular A‑133 (Audits of States, Local Governments, and Non‑Profit Organizations); FDA guidelines.
• Certification in Clinical Research.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html