Manager, Meetings (Japan Region)

EO Network; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic Meetings Manager to oversee the planning and execution of impactful events across regions. This role emphasizes collaboration with diverse teams and stakeholders, ensuring that each event meets high standards of quality and effectiveness. You will be responsible for managing budgets, coordinating logistics, and fostering relationships with entrepreneurs. The ideal candidate will have a strong background in event planning, exceptional communication skills, and fluency in both English and Japanese. Join this forward-thinking organization and play a key role in creating transformative experiences for business leaders worldwide.

Benefits

Flexible Work Environment

Professional Development Resources

Access to Top Experts

Generous Total Rewards Package

Qualifications

• 5+ years of experience in event planning and execution.
• Fluency in English and Japanese is required.
• Strong communication and customer service skills.

Responsibilities

• Oversee the planning and execution of regional events.
• Manage budgets and financial oversight for meetings.
• Coordinate with various teams for successful event delivery.

Skills

Event Planning

Budget Management

Communication Skills

Data Analysis

CRM Software

Microsoft Suite

Email Marketing Tools

Problem Solving

Customer Service

Fluency in English & Japanese

Education

Bachelor's Degree

Certified Meeting Planner (CMP)

Project Management Training

Tools

CRM Software

Microsoft Suite

Email Marketing Tools

Job description

Event Planning (Remote, Tokyo, Japan, Osaka, Japan)

The Entrepreneurs’ Organization (EO) is a high-quality support network of 18,000 business founders and owners in 220 chapters and 80 countries worldwide. EO’s purpose is to move the world forward by unlocking the full potential of entrepreneurs. Since 1987, EO has helped entrepreneurs achieve transformational growth through the power of life-enhancing connections, shared experiences, and collaborative learning. Guided by EO’s core values: trust and respect, thirst for learning, think big, be bold, and together we grow, EO’s international staff collaborates successfully across diverse cultures. As an EO employee, you will gain access to the world’s top experts in entrepreneurship, grow beyond your perceived limits, and make breakthroughs as you refine and realize your personal goals. EO’s competitive total rewards package, flexible work environment, and generous professional development resources are frequently cited as among the most popular benefits of working at EO.

Position Summary

The Manager, Meetings is responsible for planning, delivering, and ensuring the success of EO meetings and events within the assigned region. The manager will enforce standards, processes, tools, resources, and training to standardize regional event planning and execution. Additionally, the manager will handle translation and interpretation needs for events.

Essential Duties and Responsibilities

1. Oversee the success and execution of Presidents Meetings, Regional Leadership Summits, Regional Council meetings, and other regional or organizational events.
2. Collaborate with the regional Director to discuss timing, location, financial contributions, and overall strategy for meetings.
3. Manage financial aspects of meetings, including hotel contracts, budget approval, and reconciliation.
4. Coordinate meeting logistics such as venue setup, food and beverage, A/V, and room blocks with contracted hotels.
5. Arrange off-site social events and transportation, including pre/post tours.
6. Handle registration tasks, including reporting to stakeholders.
7. Market meetings internally through updates, newsletters, staff sharing, and promotional activities.
8. Determine staffing needs and organize travel teams, including registration and travel management for the Executive Team and Board.
9. Develop post-event reports, including evaluations and lessons learned, and ensure organizational impact is assessed.
10. Coordinate with translation and interpretation teams for pre-event materials and on-site needs.
11. Ensure events adhere to best practices and standards outlined by the Director.
12. Support the Director and other event-related tasks as assigned.

Qualifications, Skills, and Knowledge

• Fluency in English and Japanese required; Japanese native speaker preferred.
• Minimum of 5 years’ experience in event program development and execution.
• Experience working in international, global organizations.
• Contract compliance and budget management experience.
• Proficiency in survey creation, data analysis, CRM systems, Microsoft Office, email marketing tools, and basic web content editing.
• Strong collaboration skills across departments.
• Exceptional written and oral communication skills.
• Excellent customer service with attention to detail.
• Tactful and diplomatic interaction with entrepreneurs.
• Analytical and problem-solving skills in a fast-paced environment.
• Preferred: Certified Meeting Planner (CMP), project management training, ability to travel up to 8 times a year.