Manager, Medical Operations

ICON Strategic Solutions; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Retirement planning

LifeWorks program

Life assurance

Flexible country-specific benefits

Job summary

ICON plc is seeking aBudget/Budgeting lead to manage IIR study budgets and FMV assessments in collaboration with US Oncology and Medical Affairs. You will negotiate with study sites, provide timely feedback to project managers, and maintain benchmarking data and templates to ensure consistency with organizational standards.

The role requires 5+ years in pharmaceutical/clinical research, strong MS Office and project management skills, and excellent stakeholder relationships to support continuous

Qualifications

• Experience evaluating study budgets and FMV assessments.
• Ability to negotiate site budgets and ensure alignment with guidelines.
• Proven project management experience in clinical/Medical Affairs research.
• Strong communication, collaboration, and interpersonal skills.
• Self-starter with excellent organization and ability to manage priorities.

Responsibilities

• Serve as the primary contact for FMV assessment of IIR study budgets.
• Review, evaluate, and negotiate budgets with study sites.
• Partner with IIR Project Managers to review budget requests and provide timely feedback.
• Maintain internal budget benchmarking data and recommend updates.
• Prepare and distribute quarterly reports on finalized IIR budgets.
• Develop site budget templates and ensure consistency with standards.
• Review site budget escalation requests submitted by CROs.
• Support operational management of the US IIR program across cross-functional teams.
• Maintain IIR tracking tools, metrics, and vendor oversight training.

Skills

Budget evaluation

FMV assessment

Site budget negotiation

Project management

Stakeholder communication

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Project management tools

Document management systems

Job description

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What You Will Do

• Serve as the primary contact for completing IIR study budget Fair Market Value (FMV) assessment
• Review, evaluate, and negotiate IIR study budgets and line-item requests with study sites to ensure alignment with FMV guidelines and organizational standards.
• Partner with IIR Project Managers to review budget requests, resolve outstanding questions, and provide timely feedback to study sites.
• Maintain internal budget benchmarking data and recommend updates based on market trends, historical experience, and current rates.
• Prepare and distribute quarterly reports and summaries of finalized IIR study budgets.
• Develop site budget templates and negotiation parameters, or review and approve CRO-developed budget templates to ensure consistency and alignment with organizational standards.
• Review and provide guidance on site budget escalation requests submitted by CROs.
• Supports the operational management of the US Oncology Investigator-Initiated Research (IIR) program by partnering with cross-functional stakeholders across US Medical Affairs, Clinical Development, and Alliance organizations. Facilitates communication, coordinates meetings, and maintains documentation to ensure alignment and efficient execution of program activities.
• Maintains IIR tracking tools and performance metrics to provide portfolio visibility and support risk management. Additionally, supports vendor oversight activities, delivers training on IIR systems and processes, and serves as a point of contact for user support and issue resolution.

Your Profile

• Bachelor’s degree (B.A. or B.S.) required.
• Minimum of five years of relevant experience in pharmaceutical, biotechnology, clinical research, or related industry.
• Demonstrated experience in study budget evaluation, FMV assessment, and site budget negotiation.
• Demonstrated project management experience supporting clinical or Medical Affairs research.
• Advanced proficiency with Microsoft Office applications, project management tools, and document management systems.
• Demonstrated success in building productive relationships with diverse internal and external stakeholders through strong communication, collaboration, and interpersonal skills.
• Dependable self-starter with strong organizational skills and the ability to manage competing priorities and meet strict deadlines in a highly metrics-driven environment.

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here