Contract Analyst I

ICON Strategic Solutions; Town of Belgium (WI); On-site; USD 85,000 - 135,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance offerings

Competitive retirement planning

Global Employee Assistance Programme

Job summary

ICON plc is seeking a detail-oriented Clinical Contracts & Budget Specialist to support global trial startups. You will manage site contract negotiations, oversee clinical budgets, and collaborate with Clinical Operations and external service providers to ensure milestones are met.

This role requires at least two years in clinical trial contracting or budgeting within pharma or CROs, with knowledge of ICH-GCP and global regulations.

Qualifications

• Bachelor’s degree in a relevant scientific or healthcare discipline.
• Minimum of two years of experience in clinical trial contracting, budgeting, or start-up within pharma, CRO, or related CRO.
• Working knowledge of clinical research regulations (ICH-GCP and global standards).
• Understanding of clinical trial agreements, investigator site budgets, and fair market value principles.
• Familiarity with clinical study protocols and schedules of assessments.

Responsibilities

• Lead negotiations with investigative sites on clinical trial agreements, site budgets, payment schedules, contract amendments, and related documentation.
• Support development, implementation, and maintenance of master clinical trial agreement processes.
• Collaborate with Clinical Operations, Study Start-Up teams, external providers, and stakeholders to enable timely site activation.
• Ensure contracting and budgeting activities align with internal standards, timelines, and regulations.
• Utilize benchmarking tools and fair market value guidance to develop and review site budgets.
• Monitor progress, identify risks or delays, and escalate issues as needed.
• Maintain accurate documentation and tracking of negotiations to meet deadlines.
• Assist with resolving complex contract or budget-related issues impacting start-up.

Skills

Negotiation

Communication

Stakeholder management

Organization

Analytical mindset

Cross-cultural collaboration

Problem solving

Clear communication

Education

Bachelor's degree in science or healthcare

Job description

Site Budget and Contracts

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are seeking a detail-oriented Clinical Contracts & Budget Specialist to support the successful startup of global clinical trials. In this role, you will manage site contract negotiations, oversee clinical trial budgets, and collaborate with cross-functional teams to ensure study milestones are achieved on schedule.

This is an excellent opportunity for someone with experience in clinical research contracting who enjoys working in a fast-paced, international environment and building strong relationships with internal stakeholders and research sites.

What You Will Do

• Lead negotiations with investigative sites on clinical trial agreements, site budgets, payment schedules, contract amendments, and related documentation.
• Support the development, implementation, and maintenance of master clinical trial agreement processes.
• Work closely with Clinical Operations, Study Start-Up teams, external service providers, and other key stakeholders to facilitate timely site activation.
• Ensure contracting and budgeting activities are completed in accordance with internal standards, study timelines, and applicable regulations.
• Utilize industry benchmarking tools and fair market value guidance to develop and review site budgets.
• Monitor contract and budget progress, proactively identify risks or delays, and elevate issues where appropriate.
• Maintain accurate documentation and tracking of negotiations to ensure project deadlines are met.
• Assist with resolving complex contract or budget-related issues impacting study start-up.

Your Profile

• Bachelor's degree or equivalent qualification in a relevant scientific or healthcare discipline.
• At least two years of experience in clinical trial contracting, budgeting, or study start-up within a pharmaceutical company, CRO, or related clinical research organization.
• Working knowledge of clinical research regulations, including ICH-GCP and relevant global regulatory requirements.
• Understanding of clinical trial agreements, investigator site budgets, and fair market value principles.
• Familiarity with clinical study protocols and schedule of assessments.

Skills & Competencies

• Strong negotiation, communication, and stakeholder management skills.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Analytical mindset with the ability to interpret data and support informed decision-making.
• Proven ability to collaborate effectively across multidisciplinary and international teams.
• Confident in identifying challenges, proposing practical solutions, and driving tasks through to completion.
• Ability to simplify complex information and communicate clearly with both technical and non-technical audiences.
• Demonstrated commitment to fostering an inclusive, collaborative, and respectful working environment.

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At ICON we support accessibility: If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please let us know or submit a request here