Manager Logistics

Avant Healthcare Professionals; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Professional development opportunities

Job summary

A healthcare staffing organization in the Town of Florida is seeking a Facilities Manager to oversee maintenance and operations. This full-time role includes managing staffing and vendor coordination, ensuring efficient facility operations, and responding to emergencies. The ideal candidate has extensive maintenance management experience, solid leadership skills, and the ability to handle diverse tasks. Strong communication and problem-solving abilities are essential.

Qualifications

• Minimum 5 years related experience in maintenance.
• Minimum of 2 years of managerial experience.
• OSHA 10-hour certification required.

Responsibilities

• Guide the overall maintenance of office spaces.
• Coordinate staffing and scheduling.
• Oversee contracted service vendors.

Skills

Problem solving

Time management

Communication

Team collaboration

Education

High School Diploma or equivalent

Associate degree preferred

Tools

MS Office (Excel, PowerPoint, Word, Outlook)

Job description

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• Guide the development of the Housing, transportation and facilities team to ensure general and detailed maintenance and minor repairs to the building office spaces are completed as required
• Coordinate the staffing, training, and scheduling, in the department to ensure appropriate staffing to maintain safe and efficient operations
• Oversee the work of contracted service vendors to ensure preventative maintenance and contractual compliance; report any on-going concerns to Sr. Director, Cultural Onboarding
• Identify, analyze, and resolve clear blockers, and clearly communicate work to ensure Facility Support team and vendors can work quickly and effectively within designated timeframes, standards, and/or budget constraints
• Manage established repair/maintenance programs and work schedule for all operational aspects of the corporate offices, apartments and provides addition support to the warehouse as needed.
• Supervise set-up of company events and meetings, and prepare facilities for corporate visitors
• Manage work orders submitted of building and apartment units through the company platforms, to ensure traceability and manage to completion in a timely manner
• Respond to apartment and tenant needs and be available as an essential staff member in emergency situations, including hurricane and tornado threats
• Provide instructions during Welcome Lecture for Apartment Rules and Expectations to be sure HCPs remain compliant
• Lead property management initiatives and conduct weekly inspection of approximately 20 apartment units to monitor cleanliness and maintenance
• Maintain security of office keys at all locations and apartment keypads, troubleshooting any issues that may arise
• Oversee internal apartment communications to HCPs
• Coordinate apartment assignments for all incoming HCPs with the Logistics team
• Assist and implement with the creation of Housing rules in accordance with company policies, procedures, and applicable laws and regulations
• Facilitate tenant move in and out procedures
• Communicate with internal teams on status of apartments as required
• Manage the coordination of apartment units, including utilities, case goods, and supplies
• Provide administrative backup and support to Housing, transportation and facilities Team for security access systems, as needed

Marginal Functions of the Job

• Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job, including rotational weekends and holidays.

Education, Training, and Experience

• High School Diploma, Associate degree preferred, or equivalent combination of education and experience will be considered
• Minimum 5 years related experience in maintenance
• Minimum of 2 years of managerial experience
• OSHA 10-hour certification required; OSHA 30-hour certification preferred
• Ability to problem solve under light supervision while managing many details
• Ability to handle and respond to emergency situations
• Ability to organize and prioritize multiple tasks within a fast-paced, deadline-driven environment using tact and discretion
• Ability to effectively communicate (written and verbal) and collaborate with at all levels of management, as well as outside vendors and clients
• Ability to work within a team, as well as independently
• Intermediate MS Office (Excel, PowerPoint, Word, Outlook)

Job Level Competencies

• Technical Skills: Fundamental ability to perform technical skills required for job role. This may include the use of specific technology, knowledge of job-specific tasks and concepts, etc. Fundamental ability to supervise project workflows for the team. Fundamental ability to handle routine tasks and non-routine tasks; and handle tasks with high level of complexity with limited guidance, and to guide others to do similar tasks.
• Communicates Effectively: Intermediate ability to delineate workstreams clearly and give team members a vision of the final goal or deliverable. Sometimes communicates using special skills, such as negotiating or attempting to influence other leaders or customers. Intermediate skills in active listening and adjusting articulation and body language for presentations in 1on1s, team, departmental, and divisional meetings. Should have intermediate skills in conflict resolution, Emotional Intelligence (self & social awareness & management), and managing group dynamics.
• Develops Self & Others: Intermediate ability to receive assignments in the form of objectives and determines how to use resources to meet schedules and goals. Intermediate ability to coach and mentor a team. Intermediate ability to continuously refine and update skills to stay current and progress in their field. Seeks opportunities to develop technical and leadership skills. Ability to onboard and train others to function quickly and effectively. Effectively coaches team members through humble inquiry and relationship management.
• Builds Networks: Fundamental ability to network and gain cooperation of others.
• Intermediate interpersonal skills in professional interactions, and ability to create influential networks including other leaders, customers, and/or industry professionals.
• Delegates Effectively: Intermediate ability to provide direct supervision to individual contributors or supervisors of others within a team and maintains schedules. Assigns tasks with clear expectations, and checks work at frequent intervals. Fundamental ability to exercise supervision in terms of cost, staffing, engagement and overall results produced.
• Drives Engagement: Intermediate ability to create a culture where associates enjoy their role and team and feel their efforts make a difference. Intermediate ability to partner with departmental and divisional leaders to implement changes and improvements based on feedback from employee engagement survey data. Encourages and models the desire for learning and participation in company/community impact initiatives.
• Drives Vision & Purpose: Intermediate ability to align daily or regular activities with team objectives and organizational goals. Follows and communicate the broader vision set by higher leadership. Fundamental contributions to vision casting for the team and champions it to others.
• Strategic Mindset: Intermediate ability to work on issues of a diverse scope where the analysis requires an evaluation of team and/or departmental business trends. Intermediate ability to think strategically and analyze business trends amongst the immediate team and department, considering broader organizational impacts.

Required Licenses, Certifications, and Other Specific Requirements of Law

• Health Insurance Portability and Accountability Act (HIPAA) certification and ability to obtain and maintain.
• Must possess a clean and valid Florida driver’s license and satisfactory driving record with ability to be covered under Avant’s auto insurance policy.

Other Characteristics of the Position

Physical Demands:

• Stationary desk work for extended periods at a time
• Regularly required to communicate
• Occasional lifting of office supplies up to 20 lbs.
• Vision abilities including close vision and ability to adjust focus
• This job operates in a professional office environment.
• This role routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

• Has access to, and requires daily use of, confidential records.
• Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
• Proprietary Information and Non-Conflict Agreement required.

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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Seniority level

• Associate

Employment type

• Full-time

Job function

• Other
• Industries: Transportation, Logistics, Supply Chain and Storage, Facilities Services, and Environmental Services