Manager, Legal Support – Board & Executive Compensation

Jobtailor; Washington (District of Columbia); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in Washington, DC seeks an experienced governance professional to manage Proxy Statement prep and SEC reporting workflows. You will coordinate Board activities, support annual stockholder efforts, and oversee director compensation administration with internal teams and external counsel.

Ideal candidate has 10+ years of public company governance experience, strong communication skills, and deep knowledge of Nasdaq/Workiva EDGAR systems.

Qualifications

• Bachelor's degree required.
• Paralegal certification preferred.
• 10+ years supporting public company governance, securities compliance, or related legal functions within a law firm, public company, or similar environment.
• Experience supporting Board and committee activities for a publicly traded company.
• Knowledge of SEC reporting and corporate governance requirements.
• Strong written, verbal, and interpersonal communication skills.
• Advanced organizational and project management abilities with attention to deadlines.

Responsibilities

• Manage the preparation, coordination, production, and filing of the annual Proxy Statement
• Maintain Section 16 reporting compliance
• Draft, coordinate, and file Form 8-K current reports in partnership with internal stakeholders and outside counsel
• Support the preparation of Forms 10-K and 10-Q by assisting with legal questionnaires
• Coordinate Board of Directors and committee governance activities
• Manage logistics and administration for meetings
• Administer Board and committee self-assessments
• Support the Annual Stockholder Meeting
• Assist with director and officer onboarding activities
• Administer director compensation programs
• Support insider trading compliance processes
• Maintain accurate corporate records
• Assist with the preparation and administration of executive offer letters and employment-related agreements
• Support annual and off-cycle equity and incentive compensation programs
• Assist with the drafting, editing, and coordination of sustainability and corporate responsibility reporting
• Identify opportunities to improve governance, reporting, and compensation administration processes through technology and automation

Skills

Corporate Governance

SEC Reporting

Executive Compensation Administration

Project Management

Paralegal Certification

Board of Directors

Committee Governance

Governance Reporting

Nasdaq Boardvantage

Workiva

EDGAR Next

Toppan Merrill Bridge

Diligent Entities

Proxy Statement Preparation

Form 8-K Drafting

Forms 10-K and 10-Q Preparation

Insider Trading Compliance

Director Compensation Administration

Corporate Records

Education

Bachelor's degree from an accredited institution

Tools

Microsoft 365

Nasdaq Boardvantage

Workiva

EDGAR Next

Toppan Merrill Bridge

Diligent Entities

Job description

• Manage the preparation, coordination, production, and filing of the annual Proxy Statement
• Maintain Section 16 reporting compliance
• Draft, coordinate, and file Form 8-K current reports in partnership with internal stakeholders and outside counsel
• Support the preparation of Forms 10-K and 10-Q by assisting with legal questionnaires
• Coordinate Board of Directors and committee governance activities
• Manage logistics and administration for meetings
• Administer Board and committee self-assessments
• Support the Annual Stockholder Meeting
• Assist with director and officer onboarding activities
• Administer director compensation programs
• Support insider trading compliance processes
• Maintain accurate corporate records
• Assist with the preparation and administration of executive offer letters and employment-related agreements
• Support annual and off-cycle equity and incentive compensation programs
• Assist with the drafting, editing, and coordination of sustainability and corporate responsibility reporting
• Identify opportunities to improve governance, reporting, and compensation administration processes through technology and automation

Requirements

• Bachelor's degree from an accredited institution required
• Paralegal certification preferred
• Minimum of 10 years of experience supporting public company corporate governance, securities compliance, executive compensation, or related legal functions within a law firm, public company, or comparable environment
• Demonstrated experience supporting Board of Directors and committee activities for a publicly traded company
• Experience working with SEC reporting and corporate governance requirements
• Strong knowledge of public company governance practices, SEC reporting obligations, and executive compensation administration
• Exceptional written, verbal, and interpersonal communication skills
• Advanced organizational and project management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of discretion and professionalism in handling sensitive and confidential information
• Strong analytical and problem-solving abilities with keen attention to detail and accuracy
• Ability to work independently, exercise sound judgment, and manage complex governance-related matters
• Demonstrated commitment to collaboration, relationship building, and delivering high-quality client service
• Intellectual curiosity and a continuous improvement mindset
• Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, SharePoint, and OneDrive
• Experience with governance and reporting platforms such as Nasdaq Boardvantage, Workiva, EDGAR Next, Toppan Merrill Bridge, Diligent Entities, or similar systems

Core Competencies

Demonstrates expertise in corporate governance, SEC reporting, and executive compensation administration, with a strong focus on compliance and process improvement. Proven ability to manage Board activities and maintain accurate corporate records while ensuring high-quality client service.

Highest-signal resume keywords

• Corporate Governance
• SEC Reporting
• Executive Compensation Administration
• Project Management
• Paralegal Certification

ATS Optimization Keywords

Hard Skills

• Corporate Governance Practices
• Securities Compliance
• Proxy Statement Preparation
• Form 8-K Drafting
• Forms 10-K and 10-Q Preparation
• Insider Trading Compliance
• Director Compensation Administration
• Governance Reporting
• Analytical Skills
• Attention to Detail

Soft Skills

• Exceptional Communication Skills
• Organizational Skills
• Problem-Solving Abilities
• Discretion and Professionalism
• Collaboration

Certifications & Qualifications

• Paralegal Certification

Industry Keywords

• Public Company
• Board of Directors
• Committee Governance
• Stockholder Meeting
• Corporate Records

Tools & Technologies

• Microsoft 365
• Nasdaq Boardvantage
• Workiva
• EDGAR Next
• Toppan Merrill Bridge
• Diligent Entities