Manager, Institutional Operations

Focus Partners; New York (NY); On-site; USD 170,000 - 185,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Job summary

Focus Partners seeks an experienced CPA-credentialed professional for a senior Operations role focused on tax and partnership accounting for private funds and funds of funds in New York. You will own complex reporting, review junior staff work, and serve as a key OCIO reporting contact.

Responsibilities include client reporting, tax allocations, and coordination with fund administrators. The role involves mentoring staff and driving process improvements in portfolio reporting.

Qualifications

• 7+ years of fund accounting, investment ops, or tax experience with private funds.
• Active CPA preferred; not required if strong fund administration background.
• Experience interpreting Schedule K-1s and allocations.
• Familiarity with IRR, PME, and waterfall calculations.
• Strong Excel and portfolio accounting systems knowledge.

Responsibilities

• Manage custodial relationships and P/L reporting for private fund and fund-of-funds vehicles.
• Review Schedule K-1s and tax allocations with basis maintenance across fund structures.
• Coordinate with fund administrators, auditors, and tax preparers on year-end reporting and K-1 delivery timelines.
• Prepare client and management reports including performance, exposure, and tax disclosures.
• Serve as a senior OCIO client servicing contact on portfolio reporting and tax inquiries.
• Review and approve fee invoices and capital call/distribution processing.
• Lead operational due diligence on fund investments and service-provider assessments.
• Mentor junior associates and ensure quality-control before client delivery.
• Identify process improvements for portfolio reporting and tax-workflows.
• Interact with management across levels while maintaining discretion.

Skills

CPA license

Financial reporting

Tax accounting

Partnership tax

Mentoring juniors

OCIO reporting

Education

Bachelor's degree

Tools

Excel

Fund accounting systems

Job description

Job Description Summary

We are seeking an experienced, CPA-credentialed professional to take on a senior role within our Operations group, adding depth in tax and partnership accounting for private funds and funds of funds. This person will own complex reporting and reconciliation work, review the output of junior staff, and serve as a key point of contact for OCIO client reporting requirements.

Job Description Summary

We are seeking an experienced, CPA-credentialed professional to take on a senior role within our Operations group, adding depth in tax and partnership accounting for private funds and funds of funds. This person will own complex reporting and reconciliation work, review the output of junior staff, and serve as a key point of contact for OCIO client reporting requirements.

Job Description

Primary Responsibilities

• Manage custodial relationships and P/L reporting for separate accounts, and oversee capital activity, valuations, and investor reporting for private fund and fund-of-funds vehicles.
• Review and interpret Schedule K-1s and partnership tax allocations, including special allocations, waterfall calculations, and capital account maintenance across fund structures.
• Coordinate with fund administrators, auditors, and tax preparers on year-end tax reporting, K-1 delivery timelines, and resolution of allocation or basis discrepancies.
• Prepare and review comprehensive client and management reports, including performance, exposure, and tax-related disclosures for OCIO clients.
• Serve as a senior point of contact for OCIO client servicing teams and portfolio managers on portfolio reporting, performance, and tax/K-1-related inquiries.
• Review and approve fee invoice payments and capital call/distribution processing for private fund investments.
• Lead and/or contribute to operational due diligence on prospective and existing fund investments, including manager operational reviews and service-provider assessments.
• Work with various levels/members of the investment team to evaluate new investment strategies.
• Review, mentor, and train junior associates; serve as a quality-control checkpoint on reporting and reconciliation work before client delivery.
• Identify and implement process improvements to portfolio-level reporting, performance calculation, and tax-allocation workflows.
• Interact with all groups and levels of management, including client-facing communication requiring discretion and precision.

Qualifications

• Bachelor's degree required
• Active CPA license preferred; not required for candidates with a strong background in fund administration or accounting.
• 7+ years of relevant experience in fund accounting, investment operations, or tax, with direct exposure to private funds and/or funds of funds.
• Working knowledge of partnership taxation and allocation methodologies (K-1s, special allocations, waterfalls, capital account maintenance).
• Highly familiar with performance metrics and calculations, including IRR, TWR, and PME.
• Familiarity with private equity / private credit reporting KPIs, such as PIC, DPI, TVPI, and RVPI.
• Understanding of OCIO client requirements — institutional reporting standards, client communication expectations, and compliance-sensitive documentation.
• Strong knowledge of finance and markets across asset classes.
• Proficiency with Microsoft Office suite and its reporting capabilities (particularly Excel); comfort learning firm reporting and portfolio accounting systems.

This position is a Exempt position. The annualized base pay range for this role is expected to be between $170,000-$185,000 base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education.

Focus Partners is an organization of wealth, asset, and business management resources that brings strength, innovation, and partnership to client relationships. Through a comprehensive range of services, Focus Partners supports clients at every stage of life, helping them manage their financial future. Focus Partners uses research-backed investment strategies to create custom-built portfolios and delivers personalized wealth planning solutions to clients in all 50 states. Focus Partners is part of Focus, a leading financial services firm comprised of wealth management, family office, and business management services. To learn more about Focus, visitfocuspartners.com or follow the company on LinkedIn.

Focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client-first fiduciary philosophy, Focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus, visit www.focusfinancialpartners.com or follow the company on LinkedIn.

EEO Statement: Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

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For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.