Manager Guest Services

CoralTree Hospitality; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

CoralTree Hospitality is seeking a Guest Services Manager in Boston to lead frontline operations, elevate guest experiences, and support daily department activities while modeling exceptional service and operational excellence.

You will supervise Guest Services Representatives, Concierge, Bell/Door and Operator teams, coach staff through training and feedback, and ensure smooth arrivals and departures while protecting brand standards and driving guest satisfaction.

Qualifications

• Previous leadership experience in hotel guest services.
• Proven ability to coach and develop frontline teams.
• Strong communication and problem-solving skills.

Responsibilities

• Lead daily operations on the floor and support the team.
• Coach and develop Guest Services staff through ongoing feedback.
• Oversee arrivals, departures, and in-house guest requests.
• Manage shift scheduling and ensure coverage across teams.
• Collaborate with Housekeeping, Sales, Engineering and Security.
• Monitor guest feedback and drive service recovery.
• Ensure adherence to brand standards and front office procedures.

Skills

People leadership

Guest service

Communication

Team coaching

Job description

The Guest Services Manager is a hands-on leader responsible for delivering exceptional guest experiences while actively supporting the daily operation of the Guest Services department. This role balances frontline leadership with administrative responsibilities, ensuring smooth execution of arrivals, departures, and in-house guest needs.

Reporting to the Director of Guest Services, the Guest Services Manager directly supervises Guest Services Representatives, Concierge, Bell/Door, and Operator teams. This position plays a key role in coaching, training, and developing team members to consistently deliver service that exceeds guest expectations.

The Guest Services Manager has a direct impact on guest satisfaction, service recovery, and revenue optimization by ensuring operational consistency, strong communication, and high service standards across all Guest Services functions.

Leadership & Team Development

• Lead by example and actively participate in daily operations, spending significant time on the floor supporting the team
• Supervise daily shift operations, ensuring smooth execution and consistent service delivery
• Coach, train, and develop Guest Services team members through ongoing feedback and hands-on guidance
• Conduct onboarding, skills training, and reinforcement of service standards and procedures
• Complete performance evaluations, documentation, and employee coaching in collaboration with department leadership
• Foster a positive, team-oriented culture aligned with Seaport Hotel’s Mission and Values

Guest Experience & Service Recovery

• Anticipate guest needs and resolve issues promptly, delivering service beyond expectations
• Serve as a primary escalation point for guest concerns and service recovery situations
• Monitor and respond to guest feedback, including Medallia survey insights, ensuring timely resolution and follow-through
• Maintain visibility in the lobby and public areas to engage with guests and support service delivery during high-demand periods
• Ensure consistent execution of arrival, departure, and in-house guest experiences

Operational Oversight

• Support and manage daily staffing levels and ensure proper coverage across all Guest Services disciplines
• Assist with peak operational periods, including check-in and check-out surges
• Monitor room readiness and communicate effectively with Housekeeping and other departments to ensure seamless guest flow
• Ensure accurate execution of front office procedures and adherence to brand standards
• Collaborate with other departments (Housekeeping, Sales, Engineering, and Security) to support hotel-wide operations

Communication & Coordination

• Communicate daily business priorities, occupancy trends, and guest needs to the team
• Share relevant updates and operational information with hotel leadership using prescribed communication methods
• Review arrivals, VIPs, group activities, and special requests to ensure proactive service delivery
• Act as a key contact for the hotel during assigned shifts, including emergency situations

Administrative Responsibilities

• Manage shift scheduling in alignment with business demand and labor targets
• Process payroll, timekeeping, and maintain accurate employee records
• Track performance data, attendance, and training completion
• Ensure daily operational documentation and reporting are completed accurately and on time

Training & Standards

• Implement and reinforce training programs for HMS and guest service systems
• Develop and maintain training tools, including checklists and reference materials
• Ensure team members meet required standards through ongoing coaching and accountability
• Support continuous improvement of department processes and guest service delivery

Additional Responsibilities

• Perform other duties and special projects as assigned by the Director of Guest Services
• Promote and uphold hotel policies, procedures, and safety standards
• Support a culture of trust, respect, and accountability across the team

Qualifications

Experience: