Manager, Grants & Research - Post Award CT and Grants

Atlantic Health System; Morristown (NJ); On-site; USD 110,000 - 170,000; Full time

Job summary

Atlantic Health System is seeking a Clinical Research & Innovation Manager, Post-award to lead a team responsible for the administrative, financial, and compliance management of sponsored projects after award execution.

The role focuses on revenue cycle management, CTMS administration, post-award financial oversight, and adherence to Uniform Guidance and sponsor requirements, partnering with investigators and finance colleagues to ensure financial stewardship.

Qualifications

• Experience in post-award financial administration for sponsored research.
• Ability to manage revenue cycles and cost allocations across multiple studies.
• Knowledge of Uniform Guidance (2 CFR Part 200) and sponsor requirements.

Responsibilities

• Oversee post-award financial administration for industry-sponsored trials and grants.
• Lead CTMS administration and financial reporting.
• Monitor accounts receivable, cash receipts, and sponsor invoicing.
• Ensure compliance with federal, state, and institutional policies.
• Prepare budgets, forecasts, and cost allocations.
• Develop and maintain SOPs, training materials, and dashboards.
• Produce executive summaries and performance metrics for leadership.
• Collaborate with investigators, finance, and compliance teams.

Skills

Post-award management

CTMS administration

Financial reporting

Accounts receivable

Budget management

Tools

CTMS

Job description

Clinical Research & Innovation Manager, Post-award

Atlantic Health Clinical Research & Innovation Institute – Sponsored Projects Administration

Position Summary

The Manager, Post-Award oversees a team responsible for the administrative, financial, and compliance management of sponsored projects following award execution through closeout. This position serves as a key operational leader supporting clinical research studies, industry-sponsored clinical trials, and federal and state grant-funded programs.

Primary responsibilities include oversight of clinical trial revenue cycle management, clinical trial management system (CTMS) administration, post-award financial oversight, cash receipt posting and reconciliation, invoicing and accounts receivable management, time and effort monitoring, regulatory financial compliance, and post-award administration of federal and state grants in accordance with Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.

The Manager, Post-Award, collaborates closely with principal investigators, research operations, finance, compliance, grants management personnel, and external sponsors to ensure financial stewardship, regulatory compliance, and operational excellence across the research portfolio.

Duties and Responsibilities

Manage post-award financial administration of industry-sponsored clinical trials, research agreements, and investigator-initiated studies.

Oversee clinical trial revenue cycle activities, including:

Cash receipt posting

Payment tracking

Sponsor invoice administration

Accounts receivable monitoring

Reconciliation of sponsor payments against executed budgets and contracts

Verify study milestone payments, enrollment payments, pass-through costs, startup fees, retention payments, and closeout payments.

Review payment discrepancies and work directly with sponsors and CROs to resolve billing and payment issues.

Ensure accurate allocation of research revenue to study accounts and cost centers.

Monitor aging receivables and develop collection strategies for outstanding balances.

Prepare financial reports and forecasts for research leadership and principal investigators.

Support clinical trial budget-to-actual analysis and financial performance monitoring.

Oversee studies, calendars, milestones, billing rules, payment schedules, and financial workflows within the CTMS platform.

Ensure team members create accurate integration of protocol calendars, coverage analysis determinations, budget schedules, and sponsor payment terms.

Monitor CTMS data quality and perform routine audits to ensure data integrity.

Develop and maintain standard operating procedures, user guides, and training materials as needed.

Ensure end-user training and support for research coordinators, financial analysts, and investigators.

Generate operational, financial, enrollment, and performance reports from the CTMS.

Partner with Information Technology and system vendors to implement upgrades, enhancements, and workflow improvements.

Manage post-award administration of federal, state, local, and foundation-sponsored programs.

Monitor grant expenditures to ensure compliance with:

Uniform Guidance (2 CFR Part 200)

Agency-specific regulations

Notice of Award requirements

Sponsor terms and conditions

Institutional policies and procedures

Review expenditures for allowability, allocability, reasonableness, and consistency.

Assist investigators and departments with budget management and spending plans.

Monitor projects burn rates and identify financial risks requiring corrective action.

Prepare and submit financial reports as required by agency sponsors.

Coordinate budget revisions, carryforward requests, no-cost extensions, and other post-award actions.

Review and reconcile grant financial activity routinely.

Support effort reporting and salary allocation.

Collaborate with principal investigators to ensure project objectives are supported by sound financial management.

Ensure institutional compliance with federal regulations governing sponsored programs, including Uniform Guidance.

Maintain documentation supporting financial transactions, cost allocations, effort certifications, and grant expenditures.

Oversee and instruct preparation for UGG / Single Audits (SEFA).

Identify areas of compliance risk and implement process improvements.

Develop and maintain post-award financial dashboards and reports.

Analyze financial trends and identify opportunities to improve cash flow and reimbursement performance.

Track key performance indicators, including:

Accounts receivable aging

Clinical trial payment cycle times

Invoice turnaround times

Grant spending rates

Award closeout timelines

Prepare executive-level summaries for research leadership.

Oversee financial and administrative closeout of clinical trials and grant-funded projects.

Supervise final financial reconciliations and sponsor reporting requirements.

Resolve outstanding receivables and contractual obligations.