Manager, Fund Expense Administration

PIMCO Europe Ltd.; Newport Beach, Northern (CA, KY); Hybrid; USD 112,000 - 128,000; Full time

Job summary

PIMCO's Fund Treasurer's Office in Newport Beach seeks a detail-oriented finance professional to lead fund expense administration and reimbursement processing across public funds. You will ensure accurate allocations, timely processing, and strong controls while collaborating with Legal, Accounting, and Alternatives Operations to modernize expense management.

The role offers exposure to mutual funds, ETFs, and private funds, with opportunities to impact governance, reporting, and process

Qualifications

• Bachelor's degree in finance or accounting required.
• Experience in investment management or fund operations preferred.
• Ability to read and apply legal fund documents and guidelines.

Responsibilities

• Lead expense remediation and reimbursement initiatives across public funds.
• Manage invoice processing, approvals, and payment administration with strong controls.
• Review governing documents to determine expense allocation and treatment across funds.
• Collaborate with Legal, Accounting, and Operations to resolve complex allocations and accounting matters.
• Develop reporting for management and board on expense activity and fund trends.
• Drive process improvements, automation, and AI-enabled solutions in expense management.

Skills

Automation

Analytics

AI-enabled tools

Education

Bachelor's degree

Job description

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.# Position DescriptionThe Fund Treasurer's Office (FTO) is responsible for the governance, financial oversight, regulatory reporting, fund finance, and operational stewardship of PIMCO's public funds platform. The team partners closely with Fund Accounting, Legal, Operations, Technology, and external service providers to support the effective management of mutual funds, ETFs, and other registered investment vehicles. Key areas of focus include fund governance, financial reporting, regulatory reporting, controls, fund finance, and strategic operational initiatives.We are seeking a highly organized, detail-oriented, and solutions-oriented finance professional to join the Fund Treasurer's Office and lead fund expense administration and reimbursement processing across PIMCO's public funds platform.The immediate focus of the role will be driving backlog remediation, invoice processing, expense administration, and reimbursement activities across the platform while establishing a sustainable operating model for ongoing fund expense management. Success in this role requires strong judgment, attention to detail, and the ability to interpret fund governing documents, legal agreements, and investment guidelines to determine the appropriate treatment and allocation of expenses across a wide range of investment vehicles.The individual will partner closely with Legal, Accounting, Fund Treasury Operations, Alternatives Operations, Technology, and external service providers to resolve complex expense, accounting, and reimbursement matters while helping modernize fund expense management through process improvements, automation, and AI-enabled solutions.While highly operational at first, the role requires significant judgment in evaluating expense eligibility, allocation methodology, reimbursement treatment, and compliance with fund governing documents. This role offers a unique opportunity to gain broad exposure across public funds, private funds, and alternative investments while gaining deep knowledge of portfolio investments and finance operations. As PIMCO continues to evolve its operating model across traditional and alternative investment strategies, this position provides significant visibility and the opportunity to develop expertise across fund finance, operations, expense governance, and process transformation. Over time, the role may expand into broader fund finance, fund treasury, fund operations, or fund controller responsibilities based on business needs and individual development.# LocationNewport Beach, CA# ResponsibilitiesKey responsibilities include, but are not limited to:* Lead a high-impact expense remediation and reimbursement initiative representing more than $30 million in activity, while designing a more scalable, controlled, and transparent operating model for fund expense management.* Manage fund expense reimbursements, invoice processing, approval workflows, and payment administration, ensuring accuracy, timeliness, and appropriate controls.* Review fund governing documents, investment guidelines, and legal agreements to determine the appropriate allocation and treatment of expenses across funds and portfolios.* Partner with Fund Treasury Operations, Accounting, Legal, and Alternatives Operations to resolve complex expense allocation, reimbursement, and accounting matters.* Oversee legal, litigation, and investment-related expense activities, including budgeting, allocation, reconciliation, reporting, and appropriate accounting treatment.* Develop management and board reporting related to expense activity, aging, allocation accuracy, reimbursements, and fund-level trends.* Document procedures, strengthen controls, and drive process improvements to enhance efficiency, transparency, and scalability* Ensure managed service provider roles and responsibilities are well established, consistently and accurately executed.* Partner with Technology teams on workflow automation, allocation tools, reporting capabilities, and AI-enabled solutions that improve the efficiency and effectiveness of fund expense management.* Collaborate effectively across Finance, Legal, Operations, Accounting, Technology, and external managed service providers to support a complex and evolving fund environment.# Qualifications* Minimum of a bachelor’s degree required.* 5+ years of experience in investment management, fund operations, fund expense administration, accounts payable, expense management, or a related finance function.* Accounting and finance experience required; investment company accounting knowledge preferred.* Understanding of mutual funds, investment vehicles, or fund structures required; exposure to alternative investments, hedge funds, or private funds is a plus.* Experience managing high-volume invoice processing, expense administration, reimbursement operations, or fund expense oversight activities.* Ability to read, interpret, and apply legal agreements, fund governing documents, and investment guidelines.* Strong attention to detail and demonstrated ability to manage complex, high-volume processes with accuracy.* Controls-minded with a track record of strengthening processes, improving accuracy, and mitigating financial risk.* Strong analytical, problem-solving, and critical-thinking skills with the ability to exercise sound judgment in ambiguous situations.* Comfortable partnering with PIMCO senior leadership, fund controllers, accountants, attorneys, operations professionals, and business stakeholders on technical expense and allocation matters.* Technology savvy with a demonstrated ability to leverage automation, analytics, and AI-enabled tools to improve efficiency, controls, and reporting.* Strong communication, collaboration, and stakeholder management skills. PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance. Salary Range: $ 112,000.00 - $ 128,000.00