Manager, Flight Data and Certification

Embry-Riddle; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

100% tuition coverage for degrees

6% employer contribution to retirement with matching

Job summary

Embry-Riddle seeks a Manager for Flight Data & Certification at its Prescott Campus. The role includes overseeing the FAA Testing Center, managing operation workflows, and supporting student onboarding.

Ideal candidates hold a Bachelor's degree and have 3-5 years of relevant experience. The position offers a comprehensive benefits package, including medical coverage and tuition assistance for education.

Qualifications

• 3-5 years of administrative or operational experience in a related field.
• Ability to manage multiple priorities and maintain compliance.
• Experience in aviation operations or higher education preferred.

Responsibilities

• Lead daily operations of the Flight Data & Certification office.
• Prepare FAA recertification reports and maintain records.
• Provide front-line support for certification requirements and registration.

Skills

Analytical skills

Organizational skills

Customer service

Regulatory compliance

Education

Bachelor's degree in a relevant field

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Manager, Flight Data & Certification / FAA Testing Center

Prescott Campus of Embry‑Riddle Aeronautical University seeks a highly organized professional to lead Flight Data & Certification operations and the FAA Testing Center.

Responsibilities

• Produce, analyze, interpret, and distribute operational data and reports using ETA, RMS, and other systems.
• Prepare biannual FAA Part 141 recertification reports and maintain TSA clearance processes.
• Manage daily operations of the Flight Data & Certification office and FAA Testing Center, including records management and workflow oversight.
• Maintain and audit student flight training records for compliance with FAA Parts 141, 142, 61, university standards, and regulations.
• Oversee preparation and validation of student certification documentation.
• Coordinate flight course registration and FACR alignment with Scheduling and the Office of the Registrar.
• Serve as liaison between Flight Operations, Scheduling, Training, and university departments to support student progression and resolve scheduling conflicts.
• Support student onboarding activities, including orientation, flight check‑in, and training readiness processes.
• Provide front‑line support for students, instructors, and staff on certification requirements, registration, scheduling, and FAA application processes.
• Serve as FAA testing proctor and support audits from FAA, TSA, internal and external agencies.
• Supervise Flight Data & Certification staff and student employees, including training, scheduling, performance management, and operational support.
• Maintain positive relationships with FAA POIs, TSA representatives, PSI representatives, university leadership, and external stakeholders.

Qualifications

• Bachelor’s degree in Records Management, Compliance Administration, Business, Aviation Administration, or related field; or equivalent education and experience.
• Three to five years of administrative, records management, compliance, student support, operations coordination, or related experience.
• Strong analytical and organizational skills; experience with Microsoft Excel, Access, Word, Outlook, PowerPoint, and database systems.
• Ability to manage multiple priorities in a fast‑paced environment while maintaining regulatory compliance.
• Demonstrated teamwork and customer‑service skills across departments.
• Experience in aviation operations, FAA compliance, higher education administration, records management, student services, or data analytics preferred.

Benefits

• Comprehensive medical, dental, and vision coverage; wellness programs and fitness memberships.
• 100% tuition coverage for one undergraduate and one graduate degree; discounted rates for spouse and dependent children up to age 26.
• Annual employer contribution of 6% of base salary to retirement plan with 4% matching contribution, no vesting period.
• 18 days of personal leave in first year; 9+ paid holidays.

Equal Opportunity Employer

Embry‑Riddle Aeronautical University is a committed equal opportunity employer. We do not discriminate on the basis of race, color, national origin, sex, disability, veteran status, genetic information, age, religion, or pregnancy status in employment, admissions, or any other program.