Manager, Fleet Services

NAFA Fleet Management Association; Sarasota, Northern (FL, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

City of Sarasota seeks a seasoned Fleet Supervisor to lead Fleet Services, supervise a team, and ensure reliable maintenance for municipal vehicles and equipment. You will plan budgets, coordinate preventive programs, and drive efficient Fleet operations across departments.

The role requires strong leadership, planning, and communication skills, with a focus on safety, records accuracy, and timely reporting to department heads. This position is based in Sarasota.

Qualifications

• High School Diploma or GED required.
• Eight years' journeywork experience as a mechanic, with three years in supervision.
• Certification as Fleet Equipment Manager by APWA/NAFA/AEMP or must obtain within one year.
• Valid Florida CDL or ability to obtain within 6 months.

Responsibilities

• Manages the overall operation of the City's Fleet Services vehicles and equipment.
• Establishes and maintains preventative maintenance programs.
• Plans, directs, and supervises subordinate personnel.
• Develops subordinates by providing training and career development discussions.
• Maintains records of maintenance activities and labor reports.

Skills

Fleet maintenance

Supervisory experience

Budget planning

Communication skills

Safety procedures

Record keeping

Education

High School Diploma or GED

Fleet Equipment Manager certification (APWA/NAFA/AEMP)

Florida CDL (or 6 months to obtain)

Job description

Overview

To manage, supervise, administer and maintain quality control of the City's Fleet Services. Management and direction of assigned personnel is conducted with considerable independent judgment.

Essential Functions

• Manages the overall operation of the City's Fleet Services vehicles and apparatus, equipment, supportive parts and supplies and emergency equipment for other City facilities.
• Establishes and maintains preventative maintenance programs for varied system and equipment requirements.
• Assists in the planning and implementation of operational budgets; prepares recommendations for expenditures on equipment and personnel; develops and maintains a comprehensive fleet and heavy equipment replacement list in coordination with operating departments and the Department Directors to align replacement schedules with available replacement funds.
• Maintains work schedules and time records of subordinate employees and prepares reports on labor activities.
• Plans, organizes, directs, supervises and evaluates the work of all assigned subordinate personnel.
• Prepares recommendations and specifications for the purchase and overhaul of apparatus.
• Focuses on employee retention by using communication skills, active listening, and counseling with employees, providing objective feedback to subordinates, motivating the workforce, and using effective conflict resolution skills.
• Recommends high quality candidates both internally and externally for employment.
• Develops subordinates by providing training, developmental opportunities and career development discussions.
• Prepares reports on management operations and activities, including accidents, equipment status, supplies, budget status and other issues; reports on fleet and heavy equipment replacement needs and funding status; recommends appropriate improvements.
• Establishes and maintains appropriate systems of records concerning management activities.
• Plans, directs, and conducts special studies and projects as assigned, and supervises the preparation and presentation of reports, findings and recommendations.
• Coordinates activities of maintenance and personnel with those of other affected City Departments and other governmental agencies.
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

• High School Diploma or GED,
• Minimum of eight (8) years' experience at fully qualified journeywork as a mechanic of which three (3) years should be with supervisory experience,
• Possess Certification as a Fleet Equipment Manager by a nationally recognized organization (APWA, NAFA, AEMP) or other accredited institution, or must obtain within one year of hire,
• Possess a valid State of Florida Commercial Driver License or be able to obtain within 6 months of hire.

Job Based Competencies

• Knowledge of the construction, assembly, adjustment, operation and maintenance of diversified automotive and diesel equipment, light and heavy trucks, construction equipment including articulating boom aerial devices and ability to diagnose defects or malfunctions and repair it.
• Knowledge of the operation of internal combustion gasoline and diesel engines, accessories, complex hydraulic systems and components and the ability to diagnose and repair them.
• Results-oriented, proven performer with the ability to apply contemporary technical and business solutions to attain desired results.
• Ability to supervise the work of all phases of departmental labor force, maintain work schedules and obtain efficient results.
• Knowledge of hazards involved and applicable safety precautions of the work.
• Ability to understand and carry out effectively both oral and written instructions and to make reports as required.
• Knowledge of automotive parts and general supplies procurement, stocking, inventory control and disbursement.
• Ability to plan, organize, implement and monitor any and all phases of maintenance and related programs in relation to emergency and non-emergency vehicle standards.
• Ability to develop and maintain multi-year fleet and heavy equipment replacement lists and associated funding strategies in collaboration with operating departments, Finance, and the Department Director.
• Knowledge of capital planning, lifecycle costing, and procurement practices related to fleet vehicles and heavy equipment, including coordination with Procurement and Finance on specifications, budgeting, and purchasing.
• Ability to manage and maintain comprehensive, accurate records of activities and maintenance programs for emergency and non-emergency vehicles and equipment.
• Ability to respond calmly and effectively to emergency situations and to assist as directed.
• Ability to establish and maintain effective working relationships with fellow employees and with the general public.

Responsibility

Under the direction of and responsible to the Department Head or designated representative. Supervisory Position.

Physical Requirements

This is medium work requiring exerting up to 50 pounds of force occasionally and up to 20 pounds of force frequently. Work requires considerable physical activity including walking, lifting, reaching, stooping, pulling, grasping, balancing, climbing, kneeling, standing, and crouching. Incumbent is subject to inside and outside activities with a variety of weather changes, noise, vibrations, job hazards, and atmospheric conditions. Visual acuity is required to operate automotive equipment and inspect work performed by crews. Incumbent is also required to hear sufficiently to perceive information at normal spoken word levels. Manual dexterity is required to operate equipment in performance of duties.

Public Contact

Considerable public contact.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.