Manager, Facilities Operations

Arizona-State-University; Tempe (AZ); On-site; USD 75,000 - 85,000; Full time

Job summary

Arizona State University’s School of Life Sciences in Tempe is seeking a Manager, Facilities Operations to lead day-to-day facilities across laboratories, classrooms, and offices. You will supervise staff, coordinate preventive maintenance, and work with faculty, researchers, and vendors to ensure safe, reliable operations that support teaching and research.

You will develop budgets, plans, and schedules, translate scientific needs into actionable projects, and drive infrastructure improvements

Qualifications

• Minimum qualifications include a Bachelor's degree and five years of relevant experience, with supervisory experience.
• Experience managing facilities operations in complex scientific environments is preferred.
• Ability to translate scientific needs into feasible facilities projects.

Responsibilities

• Direct day-to-day facilities operations across laboratories, classrooms, offices, and specialized spaces.
• Supervise, train, coach, and evaluate facilities staff; set priorities and coverage.
• Develop budgets, forecasts, and manage expenditures, contracts, vendors, and service agreements.

Skills

Facilities operations

Staff supervision

Budgeting

Vendor management

Education

Bachelor's degree

5 years experience

Job description

Job Profile:Facilities Manager 2Job Family:Facilities ManagementTime Type:Full timeApply before 11:59 PM Arizona time the day before the posted End Date.Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Job Profile Summary:Provides guidance for the intermediate to complex operations of a facility or unit based on established policies and procedures.Job Description:The School of Life Sciences (SOLS) seeks a Manager, Facilities Operations to lead the day-to-day facilities operations supporting the School’s research, teaching, and administrative activities. This position manages facilities services across a complex portfolio of laboratories, classrooms, offices, controlled environments, cold rooms, specialized research spaces, and associated infrastructure.The Manager supervises facilities staff and works closely with faculty, researchers, instructors, university facilities partners, contractors, and vendors to ensure facilities are safe, reliable, responsive, and aligned with the School’s academic and research priorities.The Manager reports to and works in close partnership with the Associate Director for Facilities and Safety (AD-FS). The Manager provides operational expertise related to feasibility, cost, scheduling, infrastructure, risk, and implementation and exercises independent judgment in managing routine facilities operations. The position also collaborates closely with the Manager of Safety and other university partners.Position Salary Range: $75,000 - $85,000; DOEEssential Duties:Direct day-to-day facilities operations and services across SOLS research and teaching laboratories, classrooms, offices, support rooms, cold rooms, controlled environments, and other specialized spaces.Supervise, train, coach, and evaluate facilities staff; establish priorities, assign work, balance workloads, and ensure appropriate service coverage.Develop and maintain effective processes for facilities requests, work prioritization, tracking, escalation, communication, and completion.Partner with the Associate Director for Facilities and Safety to develop annual and long-range facilities priorities, operating plans, budgets, preventive maintenance programs, procedures, and infrastructure renewal recommendations.Develop budget forecasts and resource requests and manage expenditures, purchasing, contracts, vendors, and service agreements within assigned authority.Analyze facilities, maintenance, project, infrastructure, and budget information to identify operational risks, recommend improvements, and support leadership decision-making.Work with faculty and researchers to assess facilities requirements and translate scientific and instructional needs into feasible scopes of work, specifications, cost estimates, schedules, and implementation plans.Coordinate laboratory and office setups, equipment installations, moves, relocations, space turnover, faculty arrivals and departures, and changing research or instructional needs.Coordinate inspection, preventive maintenance, repair, and renewal of building systems and research-support infrastructure, including HVAC, electrical service, plumbing, environmental controls, specialized utilities, cold rooms, research freezers, and backup systems.Identify and respond to facilities conditions that may affect personnel, research materials, scientific equipment, research animals or organisms, teaching activities, or continuity of research and academic operations.Coordinate facilities response to outages, equipment or infrastructure failures, and other urgent conditions; communicate impacts and assist in developing continuity and recovery plans.Plan and coordinate renovations, space modifications, infrastructure upgrades, equipment installations, and moves from approved scope through project closeout.Coordinate with university and college facilities teams, architects, engineers, project managers, contractors, and vendors and monitor work for adherence to scope, schedule, budget, specifications, and operational requirements.Collaborate with the Manager of Safety, Associate Director for Facilities and Safety, and responsible university units to incorporate applicable safety, accessibility, environmental, and regulatory requirements into facilities operations and projects.Maintain facilities records and documentation and provide operational, feasibility, cost, and infrastructure information to support the SOLS Facilities and Safety Steering Committee and School leadership.Perform other duties as assigned.Desired Qualifications:Evidence ofExperience managing facilities operations in a university, research institution, laboratory, healthcare, or similarly complex scientific or technical environment.Experience supporting research laboratories and specialized infrastructure, including HVAC, electrical, plumbing, environmental controls, specialized utilities, cold rooms, freezers, backup systems, or scientific equipment.Experience supporting facilities with research-sensitive operations, including controlled environments, research animals or organisms, critical equipment, and continuity-of-research considerations.Experience planning and coordinating renovations, infrastructure upgrades, equipment installations, laboratory or office moves, and space transitions.Experience managing multiple concurrent projects, budgets, purchasing, contracts, vendors, and service agreements while balancing competing priorities.Experience developing or implementing preventive maintenance, infrastructure renewal, emergency response, or continuity plans and applying relevant safety, accessibility, environmental, and regulatory requirements.Experience supervising and developing staff, establishing work priorities, and promoting responsive, service-oriented facilities operations.Demonstrated ability to assess complex operational needs, identify risks, develop practical solutions, exercise sound judgment, and effectively communicate technical information and recommendations to faculty, researchers, administrators, contractors, and other stakeholders.Working Environment:Activities are performed in a variety of settings, including offices, classrooms, research and teaching laboratories, controlled environments, cold rooms, mechanical spaces, and other specialized facilities.This position may require:Accessing laboratory, mechanical, utility, and other restricted or specialized spaces.Following established laboratory and facility safety protocols and wearing required personal protective equipment.Working in environments with varying temperatures, noise levels, mechanical equipment, or other conditions typical of research and facilities operations.Responding to or coordinating urgent facilities situations outside normal business hours when critical infrastructure, research materials, equipment, safety, or continuity of research and teaching operations may be affected.Department Statement:The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.Driving Requirement:This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.Location:Campus: TempeFunding:No Federal FundingInstructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .To be considered, your application must include all of the following attachments:Cover letterResume or CVMultiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.ASU Statement:Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety Report:In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation EstimatorEmployment Verification Statement:ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check Statement:ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Fingerprint Check Statement:A fingerprint check is not required for this position.