Manager, Facilities Operations

University of Rochester; City of Rochester (NY); On-site; USD 71,000 - 106,000; Full time

Job summary

The University of Rochester is seeking a Facilities Operations professional to oversee design, construction, modification and maintenance of university buildings. The role coordinates projects, enforces health, safety, and construction standards, and supervises facilities staff and external architects, consultants, and contractors.

The position collaborates with department heads to direct activities, manages budgets, and ensures high-quality, compliant facilities services across campus.

Qualifications

• Excellent verbal and written communication skills.
• Excellent attention to detail, organizational and leadership skills.
• Proficient in facilities management and engineering management.
• Ability to negotiate and mediate conflict.

Responsibilities

• Inspects buildings and recommends repairs and improvements.
• Resolves operations and maintenance issues.
• Supervises work progress and assists in planning repair and alteration projects.
• Prepares cost estimates, including time, materials, labor, and reviews and maintains records.
• Manages program and project activities, planning, organization, and production of maintenance, repair, and alteration services.
• Collaborates with departments on health, safety, and security hazards, resolutions, and maintenance.
• Hires or recommends staffing, conducts performance reviews, and manages personnel matters.
• Coordinates with leaders to ensure service levels and uniformity through supervisors.
• Provides technical assistance, including design and engineering safety reviews.
• Prepares recommendations for budgets and determines staffing and vendor use.
• Represents area with oversight of construction and capital projects.

Skills

Verbal communication

Written communication

Attention to detail

Facilities management

Engineering management

Negotiation

Education

Bachelor's degree in engineering or related field

5 years of facilities/engineering experience

Job description

Job Location (Full Address)

514 Intercampus Dr, Rochester, New York, United States of America, 14627

Opening

Worker Subtype: Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

100452 UF&S RC Operations

Work Shift

UR - Day (United States of America)

Range

UR URG 112

Compensation Range

$70,600.00 - $105,800.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Ensures University facilities are optimal for utilization. Administers and coordinates projects for the design, construction, modification and maintenance of University buildings. Investigates and evaluates the benefits and effectiveness of materials, systems, and equipment. Develops and monitors facility and operation programs that adhere to federal, state, and institutional health, safety, and construction regulations and standards. Collaborates with department heads to direct and manage the activities of University facilities and operations staff and external architects, consultants, and contractors including hiring, training, scheduling, providing counseling, mentoring, performance evaluations and professional development.

Schedule

• Mon - Fri 7am-3:30pm

Essential Functions

• Inspects buildings and recommends repairs and improvements. Resolves operations and maintenance issues. Supervises work progress and assists in planning repair and alteration projects. Prepares cost estimates, including time, materials, labor, and reviews and maintains time, materials, and labor cost records.
• Manages program and project activities, including the planning, organization, and production of maintenance, repair, utility shutdown, and alteration services. Collaborates with University departments concerning health, safety and security hazards, resolutions, and maintenance.
• Hires or makes recommendations on the hiring of department staff, completes performance reviews, and recommends promotions, salary, and other personnel matters. Maintains necessary files to accomplish personnel evaluations and appraisals. Determines composition and organization of staff and assigns responsibilities. Takes corrective actions as appropriate. Consults with leadership on recommendations for staff requirements, training, and development.
• Handles grievances and ensures constructive labor relations according to University policy. Coordinates with department heads and representatives to ensure effective service levels and cooperative relations and uniformity through supervisors. Introduces and maintains new methods and procedures, products, and equipment.
• Collaborates with University Facilities Operations groups and Planning and Project Management to provide technical assistance, including review and support of design and engineering safety regulations and operational issues. As appropriate, provides in-house drawings, sketches, design, and engineering reviews necessary to support the operation, construction, and service groups.
• Prepares recommendations for capital and building operating budgets. Determines whether to use University staff or external vendors to complete small projects. Represents area with coordination and oversight of construction and capital projects, ensuring progress and performance adheres to University standards. Collaborates with other administrators and exercises budget control for assigned budgets.
• Other duties as assigned.

Minimum Education & Experience

• Bachelor's degree in mechanical, technical, civil or industrial engineering, construction, or other relevant technical field and 5 years of experience required
• Master's degree preferred
• Or equivalent combination of education and experience Experience managing operations and maintenance of large educational or medical facilities required

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills required
• Excellent attention to detail, organizational and leadership skills required
• Proficiently in facilities management and engineering management required
• Ability to negotiate and mediate conflict required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.