Manager, Facilities

Milwaukee Area Technical College; Milwaukee (WI); On-site; USD 95,000 - 125,000; Full time

Job summary

Milwaukee Area Technical College (MATC) seeks a Manager, Facilities to oversee a skilled and semi-skilled team responsible for repair, maintenance, and operation of MATC buildings. In this role, you will plan, budget, and manage facility operations, consult on procurement and project execution, and collaborate with regulatory bodies to ensure compliance.

You will lead a high-performing team, drive continuous improvement, and coordinate with multiple departments to align with college standards.

Qualifications

• Associate degree in related field required; eight years progressive experience; three years of supervisory experience (or one year with Emerging Leaders equivalency).
• Strong leadership and budget management skills are essential.
• Knowledge of building codes, safety, and compliance procedures is required.

Responsibilities

• Directs facilities services and grounds operations across MATC buildings.
• Plans, budgets, and manages facility operations and capital projects.
• Ensures safety, compliance, and adherence to policies and procedures.

Skills

Leadership

Budgeting

Staff supervision

Project management

Communication

Compliance

Education

Associate degree

Bachelor’s degree (preferred)

Tools

FM software

Job description

Under the general supervision of the Senior Director, Facilities Management, the Manager, Facilities, oversees the skilled and semi-skilled employees involved in the repair, maintenance, and operation of the assigned MATC buildings. This position is part of an administrative team within Facilities Management and assists with the planning, budgeting, and managing of the physical assets and operations. This position consults and collaborates in the areas of facilities management, maintenance, event planning, budgeting, and fleet repair.

Work is generally diversified requiring judgment, analysis and decision-making according to established practices, procedures and building codes. Ensures that compliance with state and federal regulations and engineering and construction codes are followed. Responsibilities include daily planning, budgets, design, direction, implementation and evaluation of department activities. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Facilities Operations & Sustainability Leadership:

Directs building services and ground operations involving a variety of maintenance, repair, remodeling, and fleet management work. Collaborates with the Senior Director to plan, budget, and manage MATC facility operations, including budgeting, audits, and expenditure authorizations. Responds to and resolves maintenance service requests, equipment failures, and building emergencies, ensuring appropriate corrective action.

Safety & Compliance Oversight:

Oversees environmental health and safety functions; confers with health inspectors, reviews violations, and enforces required corrective measures. Maintains safety and cleanliness standards for buildings and grounds.

Policy Development, Maintenance, and Training:

In partnership with the senior director, formulates, recommends and implements policies, processes and procedures. Oversees the development and implementation of departmental operating procedures and ensures staff has appropriate training on these procedures. Guides and reviews procurement and project execution to ensure consistency with college-wide standards.

Fiscal and Budget Administration:

Assists with the departmental budget to ensure appropriate expenditures consistent with needs, goals, and objectives. Monitors budget activity, including attention to hiring, training, budget requirements, implementation, and collaboration with other departments.

Committee Participation and System Engagement

: Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders.

Data-Driven Decision Making and Continuous Improvement:

Leverages data analytics to drive informed decision-making and fosters continuous improvement within the area of responsibility. Analyzes key performance indicators (KPIs) and relevant metrics to gain actionable insights and monitors performance measures aligned with organizational goals. Utilities data to inform strategic and operational decisions.

Ethics and Confidentiality:

Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.

Cross Functional Relationships and Collaborative Teamwork:

Establishes, maintains, and enhances positive work relationships with students, staff, faculty, administrators and external resources.

Leadership and Supervision:

Develops and manages a high performing team that is highly skilled and motivates staff to remain focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.

Continuous Learning & Professional Development:

Maintains current knowledge of best practices and standards in higher education with an emphasis on community colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties:

Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Compliance

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education & Experience

1. Associate’s degree in related field and
2. Eight (8) years of progressively responsible work experience as outlined in the description which includes
3. Three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency. (Staff supervision is the oversight of full time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and termination.)

Required License/Certification:

None

Preferred License/Certification:

Certified Facility Manager; Affiliation or certification with the following professional organizations: AFE Association of Facilities Engineers; BOMA Building Owners and Managers Association; APPA Association of Physical Plant Administrators

Preferred Education & Experience

Bachelor’s degree in related field and five (5) years of progressively responsible work experience as outlined in the description which includes three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency. (Staff supervision is the oversight of full time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and termination.)

KNOWLEDGE, SKILLS, & ABILITIES

• Strong understanding of building operations and systems.
• Strong knowledge of and experience in program management, demonstrated leadership of facilities and maintenance projects.
• Knowledge of building codes and municipal ordinances.
• Knowledge of budgets; cost estimating; and projections.
• Ability to organize, prioritize and schedule work assignments.
• Ability to work in a fast-paced environment.
• Ability to communicate effectively through both oral and written means across all levels of employees and management including public speaking and presentation skills.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite.
• Ability to work successfully independently with minimal supervision and serve as a leader to others.
• Ability to establish workflows, manage multiple projects across divisions and meet necessary deadlines.

Competencies:

This role requires strong leadership competencies, including business insight, decision quality, resourcefulness, planning and alignment, results-driven execution, conflict management, talent development, team building, self-awareness, trust building, customer focus, action orientation, valuing differences, self-development, and compassion.

SUPERVISORY RESPONSIBILITIES

• Delegation of Work:Regularly assigns work to subordinate(s).

• Supervision Given:Supervises professional personnel, contractors, and vendors. Provides recommendations on hiring new employees; on coaching and counseling; on training; and granting time off.

EEO

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email [e-mail].

Work Schedule

This is a full-time, in-person position (minimum 40 hours per week). The standard schedule is Monday through Friday, between the hours of 7:00 a.m. to 4:00 p.m., may be required to travel to other campuses. Hours are subject to change based on departmental needs and supervisors discretion.

Salary

Salary is listed to the midpoint of the salary range and are determined by years of experience credit and internal salary equity.

Application Materials & Requirements

Applicants (both internal and external) must complete the employment application in its entirety for consideration.

A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications. Additionally, candidates may be required to attach copies of licenses, transcripts or certifications. It's crucial to ensure all aspects of the application are thoroughly completed.