Manager, Executive Office

Sundance Institute; Palm Bay (FL); Remote; USD 54,000 - 70,000; Full time

Job summary

A nonprofit arts organization is seeking a Manager for the Executive Office to oversee strategic initiatives and support the Chief of Staff. The ideal candidate will have at least 3 years of experience in nonprofit administration, possess strong communication skills, and be able to thrive in dynamic environments. The role includes project management, meeting facilitation, and collaboration with various stakeholders. A comprehensive benefits package is offered, including health insurance and paid time off.

Benefits

Health, vision, and dental insurance

25 paid Institute holidays plus accrued vacation time

Paid sick, family, and medical leave

401(k) with automatic employer contribution

Sundance Film Festival passes and benefits

Qualifications

• 3 years experience in arts nonprofit administration management or supporting high-level leadership roles.
• Ability to thrive in an ever-changing work environment.
• Highest levels of integrity and ethics.

Responsibilities

• Manage, monitor, and support strategic initiatives for the Executive Office.
• Collaborate with the CEO, Chief of Staff, and leadership.
• Plan and organize meetings and materials for various stakeholder groups.

Skills

Arts nonprofit administration management

Excellent interpersonal and written communication skills

Collaborative work-style

Ability to prioritize conflicting needs

Legal authorization to work in the United States

Job description

POSITION OVERVIEW

The Manager, Executive Office (EO) is charged with managing, monitoring, and supporting a broad set of strategic, organization-wide initiatives that deliver on the overall strategy of Sundance Institute and is a trusted and confidential partner to the Chief of Staff (COS).

Working closely under the direction of the Chief of Staff, the Manager serves as a liaison for the Executive Office. They will work independently on projects and must be able to contribute to informed decision-making, project management, and effective communication, while also being a steadfast resource for the organization and its employees.

This full-time position may work remotely from within any of our operating states, but preference will be given to candidates based in the greater Los Angeles, CA or Boulder, CO areas in order to work onsite as needed throughout the year. Extended hours, including evenings and weekends will be required at key points. Travel to Institute offices and events will also be required on occasion.

Top priorities include but are not limited to…

• Collaborating with the Chief Executive Officer (CEO), COS, and leadership to establish priorities for the CEO and Executive Office’s time and operationalizing that strategy through schedule, agendas, and deliverables.

• Partnering with the COS to oversee the CEO’s follow-up and debriefing process, ensuring actionable next steps are communicated and tracked across internal and external stakeholders.

• Managing and drafting briefing materials on behalf of the Executive Office such as decks, memos, meeting agendas, and scheduling templates and inform protocol for such throughout the organization.

• Planning, facilitating, and organizing meetings, meeting materials, and other reports for various internal and external stakeholder groups, including staff, partners, and donors.

• Serving as a project manager on key designated projects for the Executive Office; overseeing all elements of assigned projects and initiatives, including: project plan development, data gathering, analysis, and assessment; tracking milestones and deadlines, and overall project status; facilitating project-related communications; and managing implementation.

• Supporting implementation of key strategic planning processes across the organization, which includes ideation, scenario design and assessment, generating alignment and buy-in, action planning and execution, and tracking and monitoring.

• Establish and maintain efficient systems for organizing critical documents, data, and information to support executive decision-making and ensure easy accessibility.

• Document key processes, institutional knowledge, and executive decisions to ensure consistent operations within the Executive Office and across the organization.

• Supporting leadership in building relationships crucial to the success of the organization.

• Collaborating and communicating with employees across departments and external partners, to ensure timely completion of projects, in continued alignment with strategic goals.

• Evaluating and recommending improvement to processes both for the Executive Office as well as at large for the Institute; research and recommend best practices, provide solutions to address these surfaced opportunities.

• Planning, editing, writing, and delivering content for a variety of internal communications mediums, such as all staff meetings, CEO newsletter, and CEO correspondence to staff.

• Reviewing and supporting management of organization-wide communications, including ensuring internal messages are consistent across all mediums and different departments.

• Monitoring feedback from staff and leaders; bringing that feedback back to the Executive Office for discussion, assessment, and next steps accordingly.

You have the following direct or transferable skill sets:

• 3 years experience in arts nonprofit administration management or supporting high-level leadership roles.

• Excellent interpersonal and written communication skills to work effectively with a wide range of constituencies.

• A collaborative, open, and accessible work-style dedicated to teamwork and transparency.

• Ability to convey information and strategic plans.

• Presence and credibility to generate respect, trust, and a positive image for the organization.

• Ability to thrive in an ever-changing work environment.

• A collaborative, creative thinker that can translate concepts and ideas to a broader audience.

• Ability to prioritize conflicting needs.

• Excellent discretion and the ability to exercise absolute confidentiality while coordinating across various groups and activities.

• Highest levels of integrity and ethics.

• Legal authorization to work in the United States.

You will be successful in this role if you...

• Are a strategic thought-partner to the Chief of Staff, who can fill in as necessary in meetings, synthesize information and feedback for quick decision-making.

• Maintain excellent working relationships with a variety of internal and external stakeholders.

• Manage projects keeping all stakeholders updated on milestones and deadlines.

In addition to an annual salary of $54,000.00 to $70,000.00*, this position** is eligible for our comprehensive benefits package, highlights include:

• Health, vision, and dental insurance

• 25 paid Institute holidays plus accrued vacation time

• Paid sick, family, and medical leave

• Employee Wellness initiatives

• 401(k) with automatic 3% employer contribution after one year of employment

• Sundance Film Festival passes and benefits (varies each year)

*Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.

**Applications open 10/09/2025 and will be accepted for at least one week